USF Sarasota-Manatee Student Government Association Legislative ...
USF Sarasota-Manatee Student Government Association Legislative Branch 12/20/16
Legislative Branch Members in Attendance: Ricardo Centeno, Corinne Tucker, Gustavo Delgado, Jeanie Ziven, Barry Callahan, Edward Becht, Sami Araboghli, Anthony Alibro, Jaime Hernandez, Chase Connin Student Services Members in Attendance: N/A Guest(s): Sydney Whitlock, Associate Justice; Andrew Becht, Student Body President; Thomas Bloomfield, President of the S3 IT Club; Brett King, Vice President of the S3 IT Club
Call to Order: Ricardo calls the meeting to order on December 20th, at 12:04 PM. Amendments to the Meeting Agenda: o Corinne motions to approve the agenda o Anthony seconds o The motion passes and the agenda for 12-20-16 is approved o *Jaime Hernandez enters the room at 12:05 PM o *Chase Connin enters the room at 12:08 PM Amendments to the Meeting Minutes: o Corinne motions to approve the minutes from November 29th, 2016 o Anthony seconds o The motion passes and the minutes from November 29th, 2016 have been approved ▪ 1 Abstention – Edward Becht o Anthony motions to approve the minutes from December 8th, 2016 o Jaime seconds o The motion passes and the minutes from December 8th, 2016 have been approved ▪ 1 Abstention – Edward Becht o Anthony motions to approve the Emergency meeting minutes from November 29th, 2016 o Sami seconds o The motion passes and the minutes from the Emergency meeting from November 29th, 2016 have now been approved ▪ 1 Abstention – Edward Becht Senate President Updates: o Ricardo reminds the Senators that the campus will be closed from December 24th to January 2nd o Timesheets are due tomorrow at 11 AM o The Spring SG retreat is being discussed. It will happen sometime during the beginning of the semester, if approved by Student Government Old Business: o N/A New Business: o SB [A] 42-009: IT Club Budget Increase. Sponsored by Ricardo Centeno and Andre
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Obradovich. The intent of this bill is to allocate an additional Five Grand to the IT Club budget. The money will be put towards and IT Job Fair, marketing, and food. Thomas introduces himself and thanks the Senators. He gives a brief explanation of the bill. o Q&A ▪ Corinne asks if the table purchase is necessary, considering that the school provides tables for students and administration to use for events ● Thomas says that Carlos recommended that they purchase tables, and the S3 IT Club would be more than willing to lend out the tables to use for general purposes. Thomas says that a benefit of the club getting the tables is that they wouldn’t have to go through the process of reserving said equipment. ▪ Jeanie inquires to Thomas and Brett about the technical fair, and what exactly they’d be using that money for ● Thomas says that they would be bringing in a food truck, banners, table cloths, and shirts. ▪ Jeanie asks if people from the community will be coming to set up booths for the fair ● Thomas says yes, and lists a few business examples ▪ Corinne asks how many students he expects to be at the career fair ● Thomas says he has no idea, but he expects students from Tampa or SCF to want to attend o Corinne reminds him that A&S fees can only be used on students ▪ Thomas says that’s fine because the food will only be for USF students with an ID card ▪ Barry points out that with everything Thomas provided a price screenshot for, the total equals to about 1,300. He asks if the additional 3,700 is for discretionary. ● Thomas talks about marketing and promotion, and says that food and future events will probably cost money. Thomas says that any money not spent will go straight back to Senate o Barry asks for clarification on whether or not the shirts are a half order ▪ Thomas says yes and says that maybe they’d need another order before the end of the fiscal year ▪ Ricardo asks Thomas to let whoever is asking a question complete their question before he speaks. ▪ Corinne asks if Thomas has considered implementing fundraising into his event ● Thomas says possibly and then talks about how students are leaving the USFSM campus to go to the Tampa campus ▪ Anthony asks Thomas if he has any more events planned for this semester besides the job fair ● Thomas says they tried to do something earlier but with the holidays approaching it was just too busy ▪ Anthony says that with everything priced altogether, with the 1,300 dollars plus another 700 for a future additional shirt order● - Thomas interrupts and says that he has no way of knowing how much the additional shirts will cost, and some of the money will be going towards food for students, and he has no way of knowing the number of students who will be involved. ▪ Anthony asks Ricardo how much the price was to for the food truck feeding 100 people for the Undie Run ● Ricardo says the price was 800$
Andrew gives the advice that● - Barry calls a point of order and asks if this is going to be a question o Andrew says no ▪ Ricardo says he’ll allow Andrew to comment this once ● Andrew gives the advice to Thomas not to over request money, because if at the end of the year they have a significant portion of money leftover and not used, the Budget committee will look at that and deduce that the S3 IT club doesn’t need that much money to function ▪ Since there are no other questions for Thomas, Ricardo gives him a moment to make a last comment about this appropriation ● Thomas stresses the importance and positive results of a job fair Sami motions to approve SB [A] 42-009 ▪ The motion has been seconded but the Clerk cannot decipher who it was ▪ Discussion ● Jeanie says that she would prefer to move towards an Open Discussion before she decides her vote ● Corinne agrees with Jeanie, she would like to discuss this ▪ The motion to approve SB [A] 42-009 fails Corinne motions to move to a period of Open Discussion ▪ Jeanie seconds ▪ The motion passes and an Open Discussion period begins Open Discussion ▪ Corinne says she would have preferred to see every potential item being purchased to be put in a line item, since that is standard procedure for every club. No other club gets the leeway to be granted money through an appropriation that isn’t properly budgeted ▪ Chase says the vagueness with the food could potentially leave room for waste, in the case that more food is purchased than there are people in attendance ▪ Barry says he admires the ambition and motivation of the club, but from what he has observed from the list of items and prices, the cost more realistically would be 2,000 max. The rest would be 3,000 dollars’ worth of discretionary, something that the Senate doesn’t give to any club. Thomas can always come back with a further breakdown of prices in the future. ▪ Ricardo says a good way to proceed from here to approve the 2,000 dollars if everyone is in consensus, and then to schedule an appropriations meeting where Anthony and Thomas can further work on the breakdown of the food prices or whatever else S3 IT needs. ▪ Thomas asks if his club can attend an event called BSIDES. ● Ricardo says yes ▪ Corinne says that she loves the endeavors of the club, and says that fundraising would be a useful tactic to utilize. She says that the S3 IT club can always come back later to get more money ● Thomas appreciates the feedback ▪ Sami understands the concern over the lack of line items, but asks if a sweep exemption would help alleviate some concern. ● Ricardo says that sweep exemptions are used mostly for individual items/trips Jeanie motions to amend SB [A] 42-009 to reflect a new amount of 2,000 dollars ▪
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instead of 5,000. ▪ Anthony seconds ▪ Discussion ● Corinne asks if they should put a sweep exemption within the bill with the new reflected amount of 2,000 o Anthony asks if this is a budget appropriation ▪ Ricardo says that this is just an appropriation. Any money not used in this bill by the end of the year will be swept back into Senate Appropriations ▪ The motion passes and SB [A] 42-009 is amended to reflect 2,000$. o Corinne motions to approve SB [A] 42-009 as amended ▪ Anthony seconds ▪ Discussion ● Sami says that in a nutshell, the 2k will be approved and if the S3 IT club wants more, they’ll have to line item it in a new appropriation? o Ricardo says yes, and he would like to see Anthony meet with Thomas after the meeting to set up an Appropriations meeting ▪ The motion passes and SB [A] 42-009 is now approved as amended ● Thomas takes a picture of everyone o Budget Committee Assignments o Ricardo says members need to be assigned. He wouldn’t like more than five. So with Jeanie and Anthony, that means there needs to be an additional three people ▪ Corinne, Chase, and Edward volunteer. o Anthony mentions that Andre really wanted to be a part of Budget ▪ Ricardo says that he’s going to choose these three people for Budget on a first come first serve basis o The Senate updates the committee list Open forum o The Senate discusses a possible retreat option in Ginny Springs o Corinne motions to table this discussion until the next scheduled Senate meeting ▪ Edward seconds ▪ The motion passes and the retreat option is tabled until the next Senate meeting o Sami asks when the Senate meetings will be scheduled for the Spring Semester o Ricardo says when the Senate sends him their schedules. He asks the Senators to send their schedules over the break. o Ricardo says a good tentative time would be Fridays. o Corinne says for JEC she’s sending out a doodle to accommodate the new members. o Corinne provides a fun fact: Loneliness weakens the immune system, so don’t be a loner. Meeting Adjourned: Meeting adjourned at 1:28 PM.
Legislative Branch Members in Attendance: Ricardo Centeno, Corinne Tucker, Gustavo Delgado, Jeanie Ziven, Barry Callahan, Edward Becht, Sami Araboghli, Anthony Alibro, Jaime Hernandez, Chase Connin Student Services Members in Attendance: N/A Guest(s): Sydney Whitlock, Associate Justice; Andrew Becht, Student Body President; Thomas Bloomfield, President of the S3 IT Club; Brett King, Vice President of the S3 IT Club
Call to Order: Ricardo calls the meeting to order on December 20th, at 12:04 PM. Amendments to the Meeting Agenda: o Corinne motions to approve the agenda o Anthony seconds o The motion passes and the agenda for 12-20-16 is approved o *Jaime Hernandez enters the room at 12:05 PM o *Chase Connin enters the room at 12:08 PM Amendments to the Meeting Minutes: o Corinne motions to approve the minutes from November 29th, 2016 o Anthony seconds o The motion passes and the minutes from November 29th, 2016 have been approved ▪ 1 Abstention – Edward Becht o Anthony motions to approve the minutes from December 8th, 2016 o Jaime seconds o The motion passes and the minutes from December 8th, 2016 have been approved ▪ 1 Abstention – Edward Becht o Anthony motions to approve the Emergency meeting minutes from November 29th, 2016 o Sami seconds o The motion passes and the minutes from the Emergency meeting from November 29th, 2016 have now been approved ▪ 1 Abstention – Edward Becht Senate President Updates: o Ricardo reminds the Senators that the campus will be closed from December 24th to January 2nd o Timesheets are due tomorrow at 11 AM o The Spring SG retreat is being discussed. It will happen sometime during the beginning of the semester, if approved by Student Government Old Business: o N/A New Business: o SB [A] 42-009: IT Club Budget Increase. Sponsored by Ricardo Centeno and Andre
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Obradovich. The intent of this bill is to allocate an additional Five Grand to the IT Club budget. The money will be put towards and IT Job Fair, marketing, and food. Thomas introduces himself and thanks the Senators. He gives a brief explanation of the bill. o Q&A ▪ Corinne asks if the table purchase is necessary, considering that the school provides tables for students and administration to use for events ● Thomas says that Carlos recommended that they purchase tables, and the S3 IT Club would be more than willing to lend out the tables to use for general purposes. Thomas says that a benefit of the club getting the tables is that they wouldn’t have to go through the process of reserving said equipment. ▪ Jeanie inquires to Thomas and Brett about the technical fair, and what exactly they’d be using that money for ● Thomas says that they would be bringing in a food truck, banners, table cloths, and shirts. ▪ Jeanie asks if people from the community will be coming to set up booths for the fair ● Thomas says yes, and lists a few business examples ▪ Corinne asks how many students he expects to be at the career fair ● Thomas says he has no idea, but he expects students from Tampa or SCF to want to attend o Corinne reminds him that A&S fees can only be used on students ▪ Thomas says that’s fine because the food will only be for USF students with an ID card ▪ Barry points out that with everything Thomas provided a price screenshot for, the total equals to about 1,300. He asks if the additional 3,700 is for discretionary. ● Thomas talks about marketing and promotion, and says that food and future events will probably cost money. Thomas says that any money not spent will go straight back to Senate o Barry asks for clarification on whether or not the shirts are a half order ▪ Thomas says yes and says that maybe they’d need another order before the end of the fiscal year ▪ Ricardo asks Thomas to let whoever is asking a question complete their question before he speaks. ▪ Corinne asks if Thomas has considered implementing fundraising into his event ● Thomas says possibly and then talks about how students are leaving the USFSM campus to go to the Tampa campus ▪ Anthony asks Thomas if he has any more events planned for this semester besides the job fair ● Thomas says they tried to do something earlier but with the holidays approaching it was just too busy ▪ Anthony says that with everything priced altogether, with the 1,300 dollars plus another 700 for a future additional shirt order● - Thomas interrupts and says that he has no way of knowing how much the additional shirts will cost, and some of the money will be going towards food for students, and he has no way of knowing the number of students who will be involved. ▪ Anthony asks Ricardo how much the price was to for the food truck feeding 100 people for the Undie Run ● Ricardo says the price was 800$
Andrew gives the advice that● - Barry calls a point of order and asks if this is going to be a question o Andrew says no ▪ Ricardo says he’ll allow Andrew to comment this once ● Andrew gives the advice to Thomas not to over request money, because if at the end of the year they have a significant portion of money leftover and not used, the Budget committee will look at that and deduce that the S3 IT club doesn’t need that much money to function ▪ Since there are no other questions for Thomas, Ricardo gives him a moment to make a last comment about this appropriation ● Thomas stresses the importance and positive results of a job fair Sami motions to approve SB [A] 42-009 ▪ The motion has been seconded but the Clerk cannot decipher who it was ▪ Discussion ● Jeanie says that she would prefer to move towards an Open Discussion before she decides her vote ● Corinne agrees with Jeanie, she would like to discuss this ▪ The motion to approve SB [A] 42-009 fails Corinne motions to move to a period of Open Discussion ▪ Jeanie seconds ▪ The motion passes and an Open Discussion period begins Open Discussion ▪ Corinne says she would have preferred to see every potential item being purchased to be put in a line item, since that is standard procedure for every club. No other club gets the leeway to be granted money through an appropriation that isn’t properly budgeted ▪ Chase says the vagueness with the food could potentially leave room for waste, in the case that more food is purchased than there are people in attendance ▪ Barry says he admires the ambition and motivation of the club, but from what he has observed from the list of items and prices, the cost more realistically would be 2,000 max. The rest would be 3,000 dollars’ worth of discretionary, something that the Senate doesn’t give to any club. Thomas can always come back with a further breakdown of prices in the future. ▪ Ricardo says a good way to proceed from here to approve the 2,000 dollars if everyone is in consensus, and then to schedule an appropriations meeting where Anthony and Thomas can further work on the breakdown of the food prices or whatever else S3 IT needs. ▪ Thomas asks if his club can attend an event called BSIDES. ● Ricardo says yes ▪ Corinne says that she loves the endeavors of the club, and says that fundraising would be a useful tactic to utilize. She says that the S3 IT club can always come back later to get more money ● Thomas appreciates the feedback ▪ Sami understands the concern over the lack of line items, but asks if a sweep exemption would help alleviate some concern. ● Ricardo says that sweep exemptions are used mostly for individual items/trips Jeanie motions to amend SB [A] 42-009 to reflect a new amount of 2,000 dollars ▪
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instead of 5,000. ▪ Anthony seconds ▪ Discussion ● Corinne asks if they should put a sweep exemption within the bill with the new reflected amount of 2,000 o Anthony asks if this is a budget appropriation ▪ Ricardo says that this is just an appropriation. Any money not used in this bill by the end of the year will be swept back into Senate Appropriations ▪ The motion passes and SB [A] 42-009 is amended to reflect 2,000$. o Corinne motions to approve SB [A] 42-009 as amended ▪ Anthony seconds ▪ Discussion ● Sami says that in a nutshell, the 2k will be approved and if the S3 IT club wants more, they’ll have to line item it in a new appropriation? o Ricardo says yes, and he would like to see Anthony meet with Thomas after the meeting to set up an Appropriations meeting ▪ The motion passes and SB [A] 42-009 is now approved as amended ● Thomas takes a picture of everyone o Budget Committee Assignments o Ricardo says members need to be assigned. He wouldn’t like more than five. So with Jeanie and Anthony, that means there needs to be an additional three people ▪ Corinne, Chase, and Edward volunteer. o Anthony mentions that Andre really wanted to be a part of Budget ▪ Ricardo says that he’s going to choose these three people for Budget on a first come first serve basis o The Senate updates the committee list Open forum o The Senate discusses a possible retreat option in Ginny Springs o Corinne motions to table this discussion until the next scheduled Senate meeting ▪ Edward seconds ▪ The motion passes and the retreat option is tabled until the next Senate meeting o Sami asks when the Senate meetings will be scheduled for the Spring Semester o Ricardo says when the Senate sends him their schedules. He asks the Senators to send their schedules over the break. o Ricardo says a good tentative time would be Fridays. o Corinne says for JEC she’s sending out a doodle to accommodate the new members. o Corinne provides a fun fact: Loneliness weakens the immune system, so don’t be a loner. Meeting Adjourned: Meeting adjourned at 1:28 PM.
