Valley United Soccer Club
Valley United Soccer Club Monthly Board of Directors Meeting Sunday January 15, 2017 Minutes
Directors: A McIntosh, D Cobb, S Kaster, S Gonzalo, K McDevitt, W Schumacher, M Berg, R White, S Wenzel, K Gilbert, J DeRosier, J Dahlin, Absent: R Foltyniewicz, S Nickelson (VAA Liaison), S Wimberly, K Dia, & Coordinators P Moran, M Melton 1) President’s Report 1) Another year of change. Be leaders/advocates through the change. 2) Solicited BVU volunteer candidates for board and coordinator positions 3) Approved credit toward BVU uniform for players that got less than one full year of use: $30 for a kit and $20 for uniforms only (to be applied to their BVU account; Sandee to track) 4) Renewed Team Snap - $1,134 annual 5) Base Team Fee reminder email to go out 2) Director Reports 1) Treasurer i) Financial Report – REVIEWED AND APPROVED November & December financials (electronically) 2) Boys & Girls Directors i) Referral Fee Credit - $50 for U13 boys - approved ii) GU16 (2 likely candidates) & GU18 status discussed iii) BU13 – 1 new registration 3) Vice President i) Player ID and Team formation post mortem from K Bigalke ii) Reviewed summary information from Survey Monkey – overall positive 4) Uniform Director i) Mid Feb final Lotto order to be placed ii) Lotto was acquired in April 2016 and transition has not been smooth iii) Reduce inventory and limit ordering iv) December 2016 minutes – REVIEWED AND APPROVED 5) Manager & Website/Communication i) Still recruiting for Team Managers ii) Jan 26 meeting for Summer managers iii) Team Snap launched iv) VDP announcement email to be sent 6) Registrar i) No Pay No Play Deadline set – April 15 ii) Updated registration counts for Session II First Touch and futsal iii) Feb 17 State Cup registration deadline – U17 & U18 boys 7) Fields/Indoor Space Director i) March 21 schedule released for fields and April 14 schedules locked ii) Rosemount Dome contract will arrive in February
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iii) Revised Farmington gym contract to 90 minutes on 3 courts for Session II iv) Player ID clinic likely July 25-28 v) Footholde will host camp June 19-22 and secure own fields at Johnny Cake vi) Tryouts to be July 30-Aug 6 – either VMS or N River Hills vii) Special Use dates – Academy Match date (AVIT), Footholde camp viii) Ref clinics – Mar 18 (recert) & Apr 22 (entry level) DOC & Academy Director i) MYSA 2/4/17 Symposium – registered and attendees invited ii) GU12 coach & Play level – in process iii) BU11 coach & play level – in process iv) BU13C3 coach – in process v) Boys VDP coach – in process vi) April 17/18 & 24/25 ODP Tryouts for 2000, 2001, 2002 in Maple Grove Technical & Equipment Coordinator i) What equipment needed for purchase in 2017 AVIT Tournament Director i) 2016 Sponsorship collections – Walmart $500 and Hirschfields $375 ii) Registration opening Jan 16 iii) Scott Kaster to run concessions again iv) Bracket committee volunteers & Site Managers to be identified Volunteer Coordinator Report i) Secure 2 volunteers for 2/4/17 Midwinterfest evetn ii) Begin to post AVIT shifts Recruiting/Marketing Director (absent) Approved using VUSC spiritwear as incentive for “bring a friend” or registrations directly from Feb 4 Midwinterfest event
Next Board Meeting: SUNDAY, Feb19 at 6pm at VAA Fieldhouse
Directors: A McIntosh, D Cobb, S Kaster, S Gonzalo, K McDevitt, W Schumacher, M Berg, R White, S Wenzel, K Gilbert, J DeRosier, J Dahlin, Absent: R Foltyniewicz, S Nickelson (VAA Liaison), S Wimberly, K Dia, & Coordinators P Moran, M Melton 1) President’s Report 1) Another year of change. Be leaders/advocates through the change. 2) Solicited BVU volunteer candidates for board and coordinator positions 3) Approved credit toward BVU uniform for players that got less than one full year of use: $30 for a kit and $20 for uniforms only (to be applied to their BVU account; Sandee to track) 4) Renewed Team Snap - $1,134 annual 5) Base Team Fee reminder email to go out 2) Director Reports 1) Treasurer i) Financial Report – REVIEWED AND APPROVED November & December financials (electronically) 2) Boys & Girls Directors i) Referral Fee Credit - $50 for U13 boys - approved ii) GU16 (2 likely candidates) & GU18 status discussed iii) BU13 – 1 new registration 3) Vice President i) Player ID and Team formation post mortem from K Bigalke ii) Reviewed summary information from Survey Monkey – overall positive 4) Uniform Director i) Mid Feb final Lotto order to be placed ii) Lotto was acquired in April 2016 and transition has not been smooth iii) Reduce inventory and limit ordering iv) December 2016 minutes – REVIEWED AND APPROVED 5) Manager & Website/Communication i) Still recruiting for Team Managers ii) Jan 26 meeting for Summer managers iii) Team Snap launched iv) VDP announcement email to be sent 6) Registrar i) No Pay No Play Deadline set – April 15 ii) Updated registration counts for Session II First Touch and futsal iii) Feb 17 State Cup registration deadline – U17 & U18 boys 7) Fields/Indoor Space Director i) March 21 schedule released for fields and April 14 schedules locked ii) Rosemount Dome contract will arrive in February
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9) 10)
11) 12)
iii) Revised Farmington gym contract to 90 minutes on 3 courts for Session II iv) Player ID clinic likely July 25-28 v) Footholde will host camp June 19-22 and secure own fields at Johnny Cake vi) Tryouts to be July 30-Aug 6 – either VMS or N River Hills vii) Special Use dates – Academy Match date (AVIT), Footholde camp viii) Ref clinics – Mar 18 (recert) & Apr 22 (entry level) DOC & Academy Director i) MYSA 2/4/17 Symposium – registered and attendees invited ii) GU12 coach & Play level – in process iii) BU11 coach & play level – in process iv) BU13C3 coach – in process v) Boys VDP coach – in process vi) April 17/18 & 24/25 ODP Tryouts for 2000, 2001, 2002 in Maple Grove Technical & Equipment Coordinator i) What equipment needed for purchase in 2017 AVIT Tournament Director i) 2016 Sponsorship collections – Walmart $500 and Hirschfields $375 ii) Registration opening Jan 16 iii) Scott Kaster to run concessions again iv) Bracket committee volunteers & Site Managers to be identified Volunteer Coordinator Report i) Secure 2 volunteers for 2/4/17 Midwinterfest evetn ii) Begin to post AVIT shifts Recruiting/Marketing Director (absent) Approved using VUSC spiritwear as incentive for “bring a friend” or registrations directly from Feb 4 Midwinterfest event
Next Board Meeting: SUNDAY, Feb19 at 6pm at VAA Fieldhouse
