Welcome Letter AWS
Welcome Letter Dear Exhibitor, Thank you for choosing to exhibit at BizBash Live Florida 2018! Please note the important information below. Exhibitor Move-In: Tuesday, May 15, 2018, 11:00am-6:00pm Exhibitor Move-Out: Wednesday, May 16, 2018 at 5:00pm* Exhibitor Badge Pickup: Tuesday, May 15, 2018 will be open from 2:00pm-5:00pm for all exhibitor passes Exhibit Hall Hours: Wednesday, May 16, 2018 from 10:45am-5:00pm * Please note that breaking down before 5:00pm on Thursday, May 16 is strictly prohibited. For all onsite questions or concerns pertaining to your booth, please contact Expo Help Desk; they are located at the back of the hall. BizBash Staff will be on-site to aid in all of your logistical questions and concerns. Their contact information may be found below: § Aileen McDermott- Event Manager, 516-780-3050 § Kim Romano- Director of Events, 203-644-0633 Best wishes, BizBash Media Events Team
Contact Aileen McDermott for any questions, 646.839.6831.
Please Sign and Return
Acknowledgement Form Greater Ft. Lauderdale Broward County Convention Center Wednesday, May 16, 2018
☐ I have read and been informed about the rules, regulations and policies of the show. ☐ I understand that the event is taking place at the Greater Ft. Lauderdale Broward County Convention Center on Wednesday, May 16, 2018. ☐ I understand that exhibitor move-in is scheduled for Tuesday, May 15, 2018 from 11:00am-6:00pm and I must be set up by the time the show is open to attendees on Wednesday, May 16, 2018 at 10:00am. ☐ I understand that exhibitor move-out is scheduled for May 16, 2018 from the close of the show at 5:00pm. ☐ I understand that I am prohibited to breakdown my booth prior to 5:00pm on the day of the show. ☐ I understand that I am responsible for ordering all utilities, electric and/or labor fees that I may incur while on site during the show and that I am fully responsible for the set-up, security of items and care taking of my booth at the event. ☐ I understand that I am responsible for all additional rentals that are not included in the booth package, including rentals from other exhibitors. ☐ I understand that I am responsible for obtaining a Certificate of Insurance naming BizBash Media, Expo CCI, and Greater Ft. Lauderdale Broward County Convention Center as the certificate holders. ☐ I have reviewed all sections of the exhibitor kit and I fully understand them. If I should have any questions, I will reach out to Aileen McDermott, Event Manager. Exhibitor Signature: _____________________________________________________________ Exhibitor Printed Name: __________________________________________________________ Company Name: ________________________________________________________________ Booth Number: ___________________________
Date: _________________________
Please contact [email protected] for any questions.
Exhibitor Check List Attention Exhibitors! Please use this checklist as a guide as you prepare to exhibit at BizBash Live Florida 2018. Please note that no booth will be allowed to build over the 8 ft backdrop without written approval from a member of the BizBash team. ☐ Sign and send the Acknowledgement Form as soon as possible to [email protected]. ☐ Register your booth staff for the show to see all event invitations – Please note each 10x10 Booth receives 4 booth staff passes. For additional passes or to receive your code, contact [email protected]. ☐ Book your room at the Hilton Fort Lauderdale Marina by the room block cut-off date on March 31st, 2018. ☐ Submit a Certificate of Insurance listing BizBash Media, Expo Convention Contractors and Greater Ft. Lauderdale/Broward County Convention Center as additionally insured. Please submit by Friday, April 27th to [email protected]. ☐ Pre-ship your booth materials for Advanced Shipping with no surcharge between the shipment arrival days of Monday, April 16th through Tuesday, May 8th. ☐ Submit the Food and Drink Sampling and COI forms via email to FLCC Catering Department to the attention of Melissa Ayre by Tuesday, May 1st. ☐ Order electricity for your booth – OPTIONAL ☐ Order carpet for your booth – OPTIONAL (Please note Exhibit Hall is carpeted) ☐ Order Internet for your booth if needed – OPTIONAL ☐ Order a lead retrieval system for your booth from Boomset – OPTIONAL ☐ Order furnishing and/or design and décor elements for your booth – OPTIONAL ☐ Order additional A/V equipment for your booth from PSAV (i.e. monitor, etc.) – OPTIONAL
Contact Aileen McDermott for any questions, 646.638.6831.
Exhibitor Dock/Parking Map
Exhibitor Parking Eisenhower Lot
Contact List BizBash Contacts: Ann Keusch Publisher, Florida [email protected] 305.808.3531
Kim Romano Director of Events [email protected] 646.839.6829
Aileen McDermott Event Manager [email protected] 646.638.6831
Exhibit Contacts: Expo Convention Contractors: Brent Wielandt Expo Convention Contractors, Inc. [email protected] 305.751.1234 ext. 316
Internet: CCLD Networks [email protected] 954.765.5605
Electric/Lighting: Edlen: The Power People [email protected] https://ordering.edlen.com/ 954.607.7255
Savor Catering: Melissa Ayre Ft. Lauderdale Convention Center [email protected]
Additional Contacts: Hotel Information: Hilton Fort Lauderdale Marina Jim Short Director, Events and Catering [email protected] 954.527.6721 Floral & Greenery Services: Jeren Tropicals, Inc. [email protected] 934.424.1114
Lead Retrieval: Boomset [email protected] 860.266.6738 Audio Visual Services: PSAV [email protected] 954.424.3355
Contact Aileen McDermott for any questions, 646.638.6831.
Rules and Regulations Booth Contact Person If you are not the point person who will handle the details of your company’s participation at the show, please email [email protected] with the onsite person’s proper contact information. It is imperative that your company receives all communication from BizBash regarding the show in advance to avoid any last minute problems that may arise. Booth Display Policy To ensure sightlines, no booth element within 5 feet of the aisle may be built above 3 feet in height and no higher than 8ft tall without show management approval. By signing the contract for your booth, you have agreed to keep your booth assembled until the show is officially over. Booth Relocation If you have signed a contract for a specific booth and you decide to change the location of the booth, you must fill out a Booth Relocation form and pay a $750 fee to BizBash Media. All booth relocation requests must be approved by BizBash Media. Carpet/Floor Covering You are not required to cover the floor of your booth, although flooring is suggested to complete the look of your booth. Refer to the exhibitor manual for flooring options. Please note Ft. Lauderdale Convention Center Exhibit hall is carpeted. Floor plan All booths are floor plans are subject to revision or relocated due to venue or local fire department authority. Insurance Your agreement to exhibit at BizBash Live Florida includes an insurance requirement. You will need to contact your insurance carrier to list BizBash, Ft. Lauderdale Convention Center and Expo Contractors as additionally insured on your current policy. Please refer to the Terms and Conditions of your contract for further details. Please e-mail or fax a copy of your certificate to BizBash at [email protected] or 646-638-3601 no later than April 27th, 2018. If you do not have insurance, please refer to Rain Protection for temporary event insurance located in this kit. Minors Due to liability issues, no children under the age of 21 will be allowed on the show floor. No exceptions will be made. Payment for your Booth A 50% deposit is due upon signing of your contract. No refunds or credits of deposits will be given on cancellations. You will be invoiced for the final balance. If the balance is not received on or before the due date, your booth can be released at BizBash’s discretion. Responsibility for Security The responsibility of security for each exhibit is that of the exhibitor. BizBash Media will provide crowd-control for admittance security. BizBash Media or the event venue will not be responsible for the safety of exhibits or exhibits’ contents against theft, fire, loss, accident or damage from any other cause, or for accidents to exhibitors, their employees or any other person in or about said premises, except where caused by sole negligence or misconduct on the part of BizBash or the event venue. Exhibitors are encouraged to budget and make security arrangements for sensitive or valuable items. Electrical, Internet, and Telephone Connections Electrical, Internet and telephone connections for your booth are your responsibility and are available for an additional fee. Details are in the exhibitor services manual.
Contact Aileen McDermott for any questions, 646.638.6831.
Contact Aileen McDermott for any questions, 646.839.6831.
Please Sign and Return
Acknowledgement Form Greater Ft. Lauderdale Broward County Convention Center Wednesday, May 16, 2018
☐ I have read and been informed about the rules, regulations and policies of the show. ☐ I understand that the event is taking place at the Greater Ft. Lauderdale Broward County Convention Center on Wednesday, May 16, 2018. ☐ I understand that exhibitor move-in is scheduled for Tuesday, May 15, 2018 from 11:00am-6:00pm and I must be set up by the time the show is open to attendees on Wednesday, May 16, 2018 at 10:00am. ☐ I understand that exhibitor move-out is scheduled for May 16, 2018 from the close of the show at 5:00pm. ☐ I understand that I am prohibited to breakdown my booth prior to 5:00pm on the day of the show. ☐ I understand that I am responsible for ordering all utilities, electric and/or labor fees that I may incur while on site during the show and that I am fully responsible for the set-up, security of items and care taking of my booth at the event. ☐ I understand that I am responsible for all additional rentals that are not included in the booth package, including rentals from other exhibitors. ☐ I understand that I am responsible for obtaining a Certificate of Insurance naming BizBash Media, Expo CCI, and Greater Ft. Lauderdale Broward County Convention Center as the certificate holders. ☐ I have reviewed all sections of the exhibitor kit and I fully understand them. If I should have any questions, I will reach out to Aileen McDermott, Event Manager. Exhibitor Signature: _____________________________________________________________ Exhibitor Printed Name: __________________________________________________________ Company Name: ________________________________________________________________ Booth Number: ___________________________
Date: _________________________
Please contact [email protected] for any questions.
Exhibitor Check List Attention Exhibitors! Please use this checklist as a guide as you prepare to exhibit at BizBash Live Florida 2018. Please note that no booth will be allowed to build over the 8 ft backdrop without written approval from a member of the BizBash team. ☐ Sign and send the Acknowledgement Form as soon as possible to [email protected]. ☐ Register your booth staff for the show to see all event invitations – Please note each 10x10 Booth receives 4 booth staff passes. For additional passes or to receive your code, contact [email protected]. ☐ Book your room at the Hilton Fort Lauderdale Marina by the room block cut-off date on March 31st, 2018. ☐ Submit a Certificate of Insurance listing BizBash Media, Expo Convention Contractors and Greater Ft. Lauderdale/Broward County Convention Center as additionally insured. Please submit by Friday, April 27th to [email protected]. ☐ Pre-ship your booth materials for Advanced Shipping with no surcharge between the shipment arrival days of Monday, April 16th through Tuesday, May 8th. ☐ Submit the Food and Drink Sampling and COI forms via email to FLCC Catering Department to the attention of Melissa Ayre by Tuesday, May 1st. ☐ Order electricity for your booth – OPTIONAL ☐ Order carpet for your booth – OPTIONAL (Please note Exhibit Hall is carpeted) ☐ Order Internet for your booth if needed – OPTIONAL ☐ Order a lead retrieval system for your booth from Boomset – OPTIONAL ☐ Order furnishing and/or design and décor elements for your booth – OPTIONAL ☐ Order additional A/V equipment for your booth from PSAV (i.e. monitor, etc.) – OPTIONAL
Contact Aileen McDermott for any questions, 646.638.6831.
Exhibitor Dock/Parking Map
Exhibitor Parking Eisenhower Lot
Contact List BizBash Contacts: Ann Keusch Publisher, Florida [email protected] 305.808.3531
Kim Romano Director of Events [email protected] 646.839.6829
Aileen McDermott Event Manager [email protected] 646.638.6831
Exhibit Contacts: Expo Convention Contractors: Brent Wielandt Expo Convention Contractors, Inc. [email protected] 305.751.1234 ext. 316
Internet: CCLD Networks [email protected] 954.765.5605
Electric/Lighting: Edlen: The Power People [email protected] https://ordering.edlen.com/ 954.607.7255
Savor Catering: Melissa Ayre Ft. Lauderdale Convention Center [email protected]
Additional Contacts: Hotel Information: Hilton Fort Lauderdale Marina Jim Short Director, Events and Catering [email protected] 954.527.6721 Floral & Greenery Services: Jeren Tropicals, Inc. [email protected] 934.424.1114
Lead Retrieval: Boomset [email protected] 860.266.6738 Audio Visual Services: PSAV [email protected] 954.424.3355
Contact Aileen McDermott for any questions, 646.638.6831.
Rules and Regulations Booth Contact Person If you are not the point person who will handle the details of your company’s participation at the show, please email [email protected] with the onsite person’s proper contact information. It is imperative that your company receives all communication from BizBash regarding the show in advance to avoid any last minute problems that may arise. Booth Display Policy To ensure sightlines, no booth element within 5 feet of the aisle may be built above 3 feet in height and no higher than 8ft tall without show management approval. By signing the contract for your booth, you have agreed to keep your booth assembled until the show is officially over. Booth Relocation If you have signed a contract for a specific booth and you decide to change the location of the booth, you must fill out a Booth Relocation form and pay a $750 fee to BizBash Media. All booth relocation requests must be approved by BizBash Media. Carpet/Floor Covering You are not required to cover the floor of your booth, although flooring is suggested to complete the look of your booth. Refer to the exhibitor manual for flooring options. Please note Ft. Lauderdale Convention Center Exhibit hall is carpeted. Floor plan All booths are floor plans are subject to revision or relocated due to venue or local fire department authority. Insurance Your agreement to exhibit at BizBash Live Florida includes an insurance requirement. You will need to contact your insurance carrier to list BizBash, Ft. Lauderdale Convention Center and Expo Contractors as additionally insured on your current policy. Please refer to the Terms and Conditions of your contract for further details. Please e-mail or fax a copy of your certificate to BizBash at [email protected] or 646-638-3601 no later than April 27th, 2018. If you do not have insurance, please refer to Rain Protection for temporary event insurance located in this kit. Minors Due to liability issues, no children under the age of 21 will be allowed on the show floor. No exceptions will be made. Payment for your Booth A 50% deposit is due upon signing of your contract. No refunds or credits of deposits will be given on cancellations. You will be invoiced for the final balance. If the balance is not received on or before the due date, your booth can be released at BizBash’s discretion. Responsibility for Security The responsibility of security for each exhibit is that of the exhibitor. BizBash Media will provide crowd-control for admittance security. BizBash Media or the event venue will not be responsible for the safety of exhibits or exhibits’ contents against theft, fire, loss, accident or damage from any other cause, or for accidents to exhibitors, their employees or any other person in or about said premises, except where caused by sole negligence or misconduct on the part of BizBash or the event venue. Exhibitors are encouraged to budget and make security arrangements for sensitive or valuable items. Electrical, Internet, and Telephone Connections Electrical, Internet and telephone connections for your booth are your responsibility and are available for an additional fee. Details are in the exhibitor services manual.
Contact Aileen McDermott for any questions, 646.638.6831.
