Western State Colorado University Intercollegiate Athletics Policies ...
Western State Colorado University Department of
Intercollegiate Athletics Policies, Procedures and Plans (3P) Manual Section: Compliance – Summer Workouts Last revised and updated and revised June 17, 2016
Who? - Incoming & Returning Student-Athletes The Athletics Department will make an earnest effort to have strength & conditioning faciliities available for incoming & returning student-athletes in good standing with the department, the insitution as a whole, the RMAC, the NCAA and any other pertinent authority. To take part in this privilege the student-athlete themselves must satisfy, at minimum, the following criteria: Criterion #1 – Medical Documents: A. For returning, previously medically cleared student-athletes: a. Medical documents must be up to date w/training staff including, but not limited to: i. Current physical ii. Current, valid insurance which covers athletically related injuires at the required threshold as prescribed by the department’s insurance policy. B. For incoming, new student-athletes: a. The required medical documents must be submitted as per the department’s current process. This means that student-athletes must have completed all of their documents for the Magnus software system. These documents include but are not limited to all of the following: i. Current physical administered within the previous six months. ii. Current, valid insurance which covers athletically related injuires at the required threshold as prescribed by the department’s insurance policy. iii. Sickle cell solubility test requirements. ^NOTE: See pertinent NCAA bylaws at the conclusion of this section. Criterion #2 – For incoming student-athletes only: Written documents regarding commitment Individual must have signed an NLI or written offer of admission and/or financial aid and for two-year transfers they must satisfy the two-year transfer rules.
Who? – Coaches and Staff In general: Unless a person who is a team coach is also a certified strength and conditioning coach for MULTIPLE TEAMS then they CANNOT monitor or “lifeguard” for any summer strength and conditioning activities (ex. weight room session) in which student-athletes from the team they coach are present. This includes summer camp activities. Coaches CANNOT be in the weight room (or wherever S&C activities are taking place) at all when student-athletes are
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working out unless the coach is a certified S&C coach for multiple teams. Coaches should plan accordingly. Emphasis: Only coaches who satisfy the above listed criteria may be involved in or present at any authorized, organized or directly supervised strength & conditioning activities involving Western student-athletes. This includes a non-qualified coach completing their personal workout in the same location as where student-athletes are participating in aforementioned sessions. Coaches should not use the excuse of “I just needed to catch a student-athlete about something else” as a reason to show up at the weight room or facility where the voluntary workout is to occur. This will be reported as a violation if it occurs. Coaches should text the student-athlete, email them or call them but not show up at the weight room looking for them.
What? – Definitions MONITOR: For purposes of the exception to countable athletically related activities for strength and conditioning coaches, the term "monitor" includes observing and watching closely to ensure that student-athletes are provided a safe and controlled environment. Strength and conditioning personnel may demonstrate proper technique and give advice to ensure that the workout is taking place in an appropriate fashion. However, for purposes of current legislation, the term "monitor" does not allow strength and conditioning coaches to direct or conduct these workouts for purposes of achieving increased performance. Official interpretation [Reference: 12/16/08, Item No. 6]. CONDUCT: Conducting a workout implies that a strength and conditioning coach is actively involved, in person, in the workout activity. For example, if the proposal is adopted, a strength and conditioning coach would be permitted to do the following: (1) specify exercises that a student-athlete should perform (e.g., number of sets or repetitions, weight, duration); (2) instruct, encourage or motivate a student-athlete during a workout; and (3) direct studentathletes as to the order and flow of the workout activity. Conducting a workout can be contrasted with monitoring a workout, which implies that a strength and conditioning coaching staff member may only observe or supervise the activity and may only become involved if a safety issue arises. NOTE: Only fall sport student-athletes may participate in a “conducted” summer workout and not before June 1st DESIGN: Designing a workout is the creation of a specific plan by a strength and conditioning coach for a student-athlete to use during a voluntary workout.
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When? – Time sensitive matters A few timing related reminders for this policy includes: A roster of incoming student-athletes should be provided to the Athletic Training staff in order to send Magnus health care needs well in advance of potential voluntary summer activities. The Associate Athletics Director for Internal Operations and Compliance (AADIOC) should work with the Athletic Training staff and the Strength & Conditioning coach to create and update a “cleared” list of student-athletes for summer workouts. “Conducted” workouts for fall sports cannot begin prior to June 1 st.
^Pertinent NCAA Bylaws MEDICAL EXAMINATION / FORMS BYLAWS 17.1.5 Mandatory Medical Examination. [#] Prior to participation in any practice, competition or out-of-season conditioning activities (or, in Division I, permissible voluntary summer conditioning or individual workouts, or permissible required summer athletic activities in basketball and football), student-athletes who are beginning their initial season of eligibility and students who are trying out for a team shall be required to undergo a medical examination or evaluation administered or supervised by a physician (e.g., family physician, team physician). A nurse practitioner whose state medical licensure allows for health care practice independent of physician supervision may complete the medical examination without supervision by a physician. The examination or evaluation must be administered within six months prior to participation in any practice, competition or out-of-season conditioning activities. In following years, an updated history of the student-athlete’s medical condition shall be administered by an institutional medical staff member (e.g., sports medicine staff, team physician) to determine if additional examinations (e.g., physical, cardiovascular, neurological) are required. The updated history must be administered within six months prior to the student-athlete’s participation in any practice, competition or out-of-season conditioning activities for the applicable academic year. (Adopted: 1/8/07 effective 8/1/07, Revised: 5/23/08, 10/19/15) 17.1.5.1 Sickle Cell Solubility Test. The examination or evaluation of student-athletes who are beginning their initial season of eligibility and students who are trying out for a team shall include a sickle cell solubility test (SST), unless documented results of a prior test are provided to the institution or the student-athlete declines the test and signs a written release. (Adopted: 1/14/12 effective 8/1/12) 17.1.5.2 Mandatory Medical Examination Prior to Participation in Voluntary Athletically Related Activity. Prospective and current student-athletes must satisfy the mandatory medical examination requirements in Bylaws 17.1.5 and 17.1.5.1 prior to participation in permissible voluntary summer conditioning workouts conducted on campus or by institutional strength and 4
conditioning personnel, voluntary individual workouts sessions in individual sports or voluntary individual workouts pursuant to the sport-specific safety exceptions. A returning student-athlete will be considered to have satisfied the mandatory medical examination or updated medical history requirement for voluntary workouts occurring in the summer, provided the studentathlete has a medical examination or updated medical history on file from the prior academic year. (Adopted: 1/15/15, Revised: 7/28/15, 10/19/15)
INSURANCE BYLAWS 3.3.4.13 Certification of Insurance Coverage. An active member institution must certify insurance coverage for medical expenses resulting from athletically related injuries sustained by the following individuals while participating in a covered event (see Constitution 3.3.4.13.3): [D] (Adopted: 1/12/04 effective 8/1/05, Revised: 6/22/11) (a) A student-athlete participating in the covered event in an intercollegiate sport as recognized by the participating institution; and (Adopted: 1/12/04 effective 8/1/05, Revised: 1/9/06) (b) A prospective student-athlete participating in the covered event who has graduated from high school and signed an irrevocable commitment to participate in an intercollegiate sport at a participating institution. (Adopted: 1/12/04 effective 8/1/05) 3.3.4.13.1 Amount of Coverage Insurance. Such insurance coverage must be of equal or greater value than the deductible of the NCAA catastrophic injury insurance program and may be provided through the following sources: [D] (Adopted: 1/12/04 effective 8/1/05, Revised: 6/22/11) (a) Parents’ or guardians’ insurance coverage; (b) Participant’s personal insurance coverage; or (c) Institution’s insurance program. 3.3.4.13.2 Athletically Related Injuries. For purposes of this bylaw, athletically related injuries are injuries that are a direct result of participation in a covered event (see Constitution 3.3.4.13.3). [D] (Adopted: 1/12/04 effective 8/1/05, Revised: 6/22/11) 3.3.4.13.3 Covered Event. A covered event includes the following: [D] (Adopted: 1/12/04 effective 8/1/05, Revised: 6/22/11) (a) Any intercollegiate sports activity, including team travel, competition, practices and conditioning sessions during the playing season (as defined in Bylaw 17.1.1); (Adopted: 1/12/04 effective 8/1/05) (b) An NCAA-sanctioned competition in which the insured person (i.e., student-athlete or prospective student-athlete) is an official competitor; or (Adopted: 1/12/04 effective 8/1/05) (c) Practice and conditioning sessions that are authorized, organized or directly supervised by athletics department personnel at the member institution other than during the playing season. Such sessions must occur on campus or at approved offcampus facilities as part of an intercollegiate athletics activity. For insured student5
athletes or prospective student-athletes who compete in individual sports, off-campus intercollegiate athletics activities must be authorized by athletics department personnel at the participating school and take place at approved locations. (Adopted: 1/12/04 effective 8/1/05)
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Intercollegiate Athletics Policies, Procedures and Plans (3P) Manual Section: Compliance – Summer Workouts Last revised and updated and revised June 17, 2016
Who? - Incoming & Returning Student-Athletes The Athletics Department will make an earnest effort to have strength & conditioning faciliities available for incoming & returning student-athletes in good standing with the department, the insitution as a whole, the RMAC, the NCAA and any other pertinent authority. To take part in this privilege the student-athlete themselves must satisfy, at minimum, the following criteria: Criterion #1 – Medical Documents: A. For returning, previously medically cleared student-athletes: a. Medical documents must be up to date w/training staff including, but not limited to: i. Current physical ii. Current, valid insurance which covers athletically related injuires at the required threshold as prescribed by the department’s insurance policy. B. For incoming, new student-athletes: a. The required medical documents must be submitted as per the department’s current process. This means that student-athletes must have completed all of their documents for the Magnus software system. These documents include but are not limited to all of the following: i. Current physical administered within the previous six months. ii. Current, valid insurance which covers athletically related injuires at the required threshold as prescribed by the department’s insurance policy. iii. Sickle cell solubility test requirements. ^NOTE: See pertinent NCAA bylaws at the conclusion of this section. Criterion #2 – For incoming student-athletes only: Written documents regarding commitment Individual must have signed an NLI or written offer of admission and/or financial aid and for two-year transfers they must satisfy the two-year transfer rules.
Who? – Coaches and Staff In general: Unless a person who is a team coach is also a certified strength and conditioning coach for MULTIPLE TEAMS then they CANNOT monitor or “lifeguard” for any summer strength and conditioning activities (ex. weight room session) in which student-athletes from the team they coach are present. This includes summer camp activities. Coaches CANNOT be in the weight room (or wherever S&C activities are taking place) at all when student-athletes are
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working out unless the coach is a certified S&C coach for multiple teams. Coaches should plan accordingly. Emphasis: Only coaches who satisfy the above listed criteria may be involved in or present at any authorized, organized or directly supervised strength & conditioning activities involving Western student-athletes. This includes a non-qualified coach completing their personal workout in the same location as where student-athletes are participating in aforementioned sessions. Coaches should not use the excuse of “I just needed to catch a student-athlete about something else” as a reason to show up at the weight room or facility where the voluntary workout is to occur. This will be reported as a violation if it occurs. Coaches should text the student-athlete, email them or call them but not show up at the weight room looking for them.
What? – Definitions MONITOR: For purposes of the exception to countable athletically related activities for strength and conditioning coaches, the term "monitor" includes observing and watching closely to ensure that student-athletes are provided a safe and controlled environment. Strength and conditioning personnel may demonstrate proper technique and give advice to ensure that the workout is taking place in an appropriate fashion. However, for purposes of current legislation, the term "monitor" does not allow strength and conditioning coaches to direct or conduct these workouts for purposes of achieving increased performance. Official interpretation [Reference: 12/16/08, Item No. 6]. CONDUCT: Conducting a workout implies that a strength and conditioning coach is actively involved, in person, in the workout activity. For example, if the proposal is adopted, a strength and conditioning coach would be permitted to do the following: (1) specify exercises that a student-athlete should perform (e.g., number of sets or repetitions, weight, duration); (2) instruct, encourage or motivate a student-athlete during a workout; and (3) direct studentathletes as to the order and flow of the workout activity. Conducting a workout can be contrasted with monitoring a workout, which implies that a strength and conditioning coaching staff member may only observe or supervise the activity and may only become involved if a safety issue arises. NOTE: Only fall sport student-athletes may participate in a “conducted” summer workout and not before June 1st DESIGN: Designing a workout is the creation of a specific plan by a strength and conditioning coach for a student-athlete to use during a voluntary workout.
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When? – Time sensitive matters A few timing related reminders for this policy includes: A roster of incoming student-athletes should be provided to the Athletic Training staff in order to send Magnus health care needs well in advance of potential voluntary summer activities. The Associate Athletics Director for Internal Operations and Compliance (AADIOC) should work with the Athletic Training staff and the Strength & Conditioning coach to create and update a “cleared” list of student-athletes for summer workouts. “Conducted” workouts for fall sports cannot begin prior to June 1 st.
^Pertinent NCAA Bylaws MEDICAL EXAMINATION / FORMS BYLAWS 17.1.5 Mandatory Medical Examination. [#] Prior to participation in any practice, competition or out-of-season conditioning activities (or, in Division I, permissible voluntary summer conditioning or individual workouts, or permissible required summer athletic activities in basketball and football), student-athletes who are beginning their initial season of eligibility and students who are trying out for a team shall be required to undergo a medical examination or evaluation administered or supervised by a physician (e.g., family physician, team physician). A nurse practitioner whose state medical licensure allows for health care practice independent of physician supervision may complete the medical examination without supervision by a physician. The examination or evaluation must be administered within six months prior to participation in any practice, competition or out-of-season conditioning activities. In following years, an updated history of the student-athlete’s medical condition shall be administered by an institutional medical staff member (e.g., sports medicine staff, team physician) to determine if additional examinations (e.g., physical, cardiovascular, neurological) are required. The updated history must be administered within six months prior to the student-athlete’s participation in any practice, competition or out-of-season conditioning activities for the applicable academic year. (Adopted: 1/8/07 effective 8/1/07, Revised: 5/23/08, 10/19/15) 17.1.5.1 Sickle Cell Solubility Test. The examination or evaluation of student-athletes who are beginning their initial season of eligibility and students who are trying out for a team shall include a sickle cell solubility test (SST), unless documented results of a prior test are provided to the institution or the student-athlete declines the test and signs a written release. (Adopted: 1/14/12 effective 8/1/12) 17.1.5.2 Mandatory Medical Examination Prior to Participation in Voluntary Athletically Related Activity. Prospective and current student-athletes must satisfy the mandatory medical examination requirements in Bylaws 17.1.5 and 17.1.5.1 prior to participation in permissible voluntary summer conditioning workouts conducted on campus or by institutional strength and 4
conditioning personnel, voluntary individual workouts sessions in individual sports or voluntary individual workouts pursuant to the sport-specific safety exceptions. A returning student-athlete will be considered to have satisfied the mandatory medical examination or updated medical history requirement for voluntary workouts occurring in the summer, provided the studentathlete has a medical examination or updated medical history on file from the prior academic year. (Adopted: 1/15/15, Revised: 7/28/15, 10/19/15)
INSURANCE BYLAWS 3.3.4.13 Certification of Insurance Coverage. An active member institution must certify insurance coverage for medical expenses resulting from athletically related injuries sustained by the following individuals while participating in a covered event (see Constitution 3.3.4.13.3): [D] (Adopted: 1/12/04 effective 8/1/05, Revised: 6/22/11) (a) A student-athlete participating in the covered event in an intercollegiate sport as recognized by the participating institution; and (Adopted: 1/12/04 effective 8/1/05, Revised: 1/9/06) (b) A prospective student-athlete participating in the covered event who has graduated from high school and signed an irrevocable commitment to participate in an intercollegiate sport at a participating institution. (Adopted: 1/12/04 effective 8/1/05) 3.3.4.13.1 Amount of Coverage Insurance. Such insurance coverage must be of equal or greater value than the deductible of the NCAA catastrophic injury insurance program and may be provided through the following sources: [D] (Adopted: 1/12/04 effective 8/1/05, Revised: 6/22/11) (a) Parents’ or guardians’ insurance coverage; (b) Participant’s personal insurance coverage; or (c) Institution’s insurance program. 3.3.4.13.2 Athletically Related Injuries. For purposes of this bylaw, athletically related injuries are injuries that are a direct result of participation in a covered event (see Constitution 3.3.4.13.3). [D] (Adopted: 1/12/04 effective 8/1/05, Revised: 6/22/11) 3.3.4.13.3 Covered Event. A covered event includes the following: [D] (Adopted: 1/12/04 effective 8/1/05, Revised: 6/22/11) (a) Any intercollegiate sports activity, including team travel, competition, practices and conditioning sessions during the playing season (as defined in Bylaw 17.1.1); (Adopted: 1/12/04 effective 8/1/05) (b) An NCAA-sanctioned competition in which the insured person (i.e., student-athlete or prospective student-athlete) is an official competitor; or (Adopted: 1/12/04 effective 8/1/05) (c) Practice and conditioning sessions that are authorized, organized or directly supervised by athletics department personnel at the member institution other than during the playing season. Such sessions must occur on campus or at approved offcampus facilities as part of an intercollegiate athletics activity. For insured student5
athletes or prospective student-athletes who compete in individual sports, off-campus intercollegiate athletics activities must be authorized by athletics department personnel at the participating school and take place at approved locations. (Adopted: 1/12/04 effective 8/1/05)
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