WHEREABOUTS SUBMISSION
HOW TO COMPLETE THE NPP CRICKET WHEREABOUTS FORM - PLAYER INTRODUCTION TO NPP CRICKET WHEREABOUTS FORM - PLAYER This document provides instructions to you (the player) and/or your authorised delegate on how to complete the ‘NPP Cricket Whereabouts Form – Player’. It is the responsibility of all NPP players to submit, prior to the start of each calendar month, details of all competitions, team hotel overnight accommodation, and regular cricket related activities including trainings and training camps that you will be attending during the forthcoming month with any domestic team(s) (home country and/or foreign domestic cricket). Even in months when you do not expect to participate in any cricket activities with your domestic team(s), you must still submit a ‘NPP Cricket Whereabouts Form’. If your National Cricket Federation (NCF) has formally elected to file this information on your behalf, they will be required to complete the ‘NPP Cricket Whereabouts Form – Player’ (for further information about this option please refer to the document titled ‘About the NPP’ on the ICC website). You may complete the form either by hand or on your computer. Once completed, you can submit your NPP Cricket Whereabouts Form – Player by either faxing or e-mailing the form to the confidential anti-doping contacts below. ICC Anti-Doping Contacts Mobile: Fax: E-mail: SMS:
+971 50 5545891 +971 4 340 9336 (confidential) [email protected] (confidential) +46737494565.
When contacting the ICC for assistance on anti-doping matters via phone, SMS, fax or e-mai,l please include your: full name; detailed phone number (country code and area code); country and city you are currently in (to calculate the time difference and call you at a reasonable hour if required); and a short note summarising the purpose of your SMS, fax or e-mail.
Please note that incomplete and/or illegible forms will not be accepted and will be returned for resubmission.
1
Updated March 2012
HOW TO COMPLETE THE NPP CRICKET WHEREABOUTS FORM - PLAYER Step-1 Make sure that you have the NPP Cricket Whereabouts Form (Player version) for the correct month. You can check this by looking in the bottom right hand corner of the Form. Step-2 Fill in your personal contact details in section 1 of the Submission For, ‘Player Information’. Ensure all contact details (mobile and e-mail) you provide are current and accurate for the entire month. Please enter the mobile number that you usually have on ‘roaming’ and that you are always available on irrespective of which country you may be touring. Step 3- If an authorized delegate has been nominated by you (using the ‘NPP Authorised Delegate’ form), to submit and update NPP whereabouts, then section 2a of the form, ‘Authorised Delegate’ must be completed. If a representative of the player’s National Cricket Federation (NCF) is submitting and updating the players NPP Whereabouts then section 2b of the form, ‘National Cricket Federation’ must be completed. Step-4 Section 3, ‘Address Book’ of the Submission form contains an address book where all relevant addresses for each day of the month can be entered just once. When filling in the addresses in the address book you are required to enter one address per box. You must provide full details of each address as shown in the following table. Make note of the Address Labels (e.g. 1, 5, 7) against the relevant addresses, as these labels will be required when filling in calendar your whereabouts for the month. The address labels will avoid you having to write the address in full on each day that it relates to during the month. Address Book Example ADDRESS LABEL 1
2
3
4 5
ADDRESS The Oval Cricket Ground, London, SE15SS, UK Lord's Cricket Ground St John's Wood London NW8 8QN Royal Garden Hotel, 2-24 Kensington High St, Kensington London, W8 4PT House 28, Corner Ninth and Alice Streets Sandton, Johannesburg, 2196 Cricket South Africa Wanderers Club, 21 North Street, Illovo, 2
Updated March 2012
Johannesburg, 2116 Step 5 – Proceed to Section 4, ‘Whereabouts categories’ and make note of the three different whereabouts categories and their respective codes. You will have to assign a whereabouts category to each whereabouts entry you make in the calendar. More than one category may be assigned to a single address e.g. If you have both training and matches at the Oval Cricket Ground address, London, SE15SS, UK during the month, you only need to enter the address in the address book once and then when entering details into the calendar, for days you are training, use the whereabouts category code RA and for days you are competing use the whereabouts category code CO. See the example on the following page. The three whereabouts categories with corresponding codes are as follows: WHEREABOUTS CATEGORY Overnight Accommodation Competition Regular Activities
WHEREABOUTS CATEGORY CODE OA CO RA
Overnight Accommodation (OA) This category is used to describe the details of the hotel(s) where you will be staying overnight with your domestic cricket team(s) during the month. You are not required to specify a start and end time for OA. Competition (CO) This is the category that should be used when providing addresses for venues where you will be competing with a domestic cricket team(s) during the month. You are not required to specify a start and end time for CO. Regular Activity (RA) The regular activity category should be used when providing details of official team trainings and team activities including all training camps, gyms, net sessions etc. You must specify the start and time of each RA using the 24 hour format. In all cases full address details must be provided including full street address, state/province, country and postcode. Step-6 After entering all of your addresses for the month into the address book, you should begin to input your domestic team(s) cricket activities (domestic teams – foreign and home country) on the calendar (as shown on the next page) using the address labels in the address book and the whereabouts category codes as listed in section 4 of the Submission form. You must also insert the time of each Regular Activity (RA) such as training with your domestic team. Overnight Accommodation (OA) and Competition (CO) activities do not require start and end times.
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Updated March 2012
Address Label
Date
Whereabouts Category Code
Time(s)
(OA,CO,RA)
(e.g. 1,7,10)
No cricket activity
International team
1 March 2012 (Thursday) 2 March 2012 (Friday) 3 March 2012 (Saturday) 4 March 2012 (Sunday) 5 March 2012 (Monday) 6 March 2012 (Tuesday)
3 1
OA RA
3 1
OA CO
3 2
OA RA
3 2
OA CO
1000-1300
1400-1700
7 March 2012 (Wednesday) 8 March 2012 (Thursday) 9 March 2012 (Friday) 10 March 2012 (Saturday)
Step-7 You will note that there are two columns on the right side of the form, the first titled ‘No Cricket Activity’ and the second ‘International Team’. You must have an entry on the calendar for every day of the month therefore, if you are with your international team on a particular day you should mark the box in the column titled ‘International Team’ with an ‘X’ as your NCF is responsible for providing those details to the ICC. If you have no cricket activities on any given day during the month (no training with your domestic team, no domestic competition and you are not staying in a team hotel with your domestic team) you must mark the box in the column titled ‘No Cricket Activity(s)’ with an ‘X’.
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Updated March 2012
Step-8 Complete the Submission Form with your domestic cricket whereabouts information and place an ‘X’ in the correct column on any day you are either with your international team or have no cricket activities. Note: It may be that, at the time of completing the Submission Form, you do not know what each of your relevant domestic team activities will be on each day during the month. In such circumstances, you are still required to complete the Submission Form and file it with the ICC (in accordance with the necessary deadline), providing the required information to the best of your knowledge. Cricket Whereabouts information can be updated after submission by completing the “NPP Cricket Whereabouts Update Form Player” available on the anti-doping section of the ICC website (www.icc-cricket.com). Please note that it is a requirement that cricket whereabouts details are updated as soon as possible after the details change. Step-9 Once you have completed and reviewed the Submission Form to ensure that there is an entry, for every day of the month, please complete and sign the ‘Confirmation of Information’ section on the last page. Step-10 Send your completed form to the ICC at the contact details set out on page 1 of this document or page 1 of the Submission form, keeping a copy of the Submission form for your future reference. Remember: If, after submitting your cricket whereabouts for the month, you find that there is a change in circumstances which means that any part of the cricket whereabouts information previously provided is no longer accurate or complete you are required to update your whereabouts information to reflect those changes e.g. change of hotel, changed training schedule, confirmed selection in a team, injured etc. Cricket whereabouts information can be updated by completing and submitting the “NPP Cricket Whereabouts Update Form – Player”. This form and instructions for completing it can be downloaded from the anti-doping section of the ICC website (www.icc-cricket.com). You are required to update your whereabouts information each time that you become aware of any change to the information that you have already submitted to the ICC. Updates should be submitted as soon as possible and in all circumstances, prior to the date and time of the whereabouts information that you are updating or changing. For further information about updating options please refer to the ‘NPP Cricket Whereabouts Updating Options – Player’ document available on the anti-doping section of the ICC website (www.icc-cricket.com). Should you require any further information or assistance with submitting your monthly cricket whereabouts information, please contact the ICC on the contact details provided on page 1 of this document.
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Updated March 2012
+971 50 5545891 +971 4 340 9336 (confidential) [email protected] (confidential) +46737494565.
When contacting the ICC for assistance on anti-doping matters via phone, SMS, fax or e-mai,l please include your: full name; detailed phone number (country code and area code); country and city you are currently in (to calculate the time difference and call you at a reasonable hour if required); and a short note summarising the purpose of your SMS, fax or e-mail.
Please note that incomplete and/or illegible forms will not be accepted and will be returned for resubmission.
1
Updated March 2012
HOW TO COMPLETE THE NPP CRICKET WHEREABOUTS FORM - PLAYER Step-1 Make sure that you have the NPP Cricket Whereabouts Form (Player version) for the correct month. You can check this by looking in the bottom right hand corner of the Form. Step-2 Fill in your personal contact details in section 1 of the Submission For, ‘Player Information’. Ensure all contact details (mobile and e-mail) you provide are current and accurate for the entire month. Please enter the mobile number that you usually have on ‘roaming’ and that you are always available on irrespective of which country you may be touring. Step 3- If an authorized delegate has been nominated by you (using the ‘NPP Authorised Delegate’ form), to submit and update NPP whereabouts, then section 2a of the form, ‘Authorised Delegate’ must be completed. If a representative of the player’s National Cricket Federation (NCF) is submitting and updating the players NPP Whereabouts then section 2b of the form, ‘National Cricket Federation’ must be completed. Step-4 Section 3, ‘Address Book’ of the Submission form contains an address book where all relevant addresses for each day of the month can be entered just once. When filling in the addresses in the address book you are required to enter one address per box. You must provide full details of each address as shown in the following table. Make note of the Address Labels (e.g. 1, 5, 7) against the relevant addresses, as these labels will be required when filling in calendar your whereabouts for the month. The address labels will avoid you having to write the address in full on each day that it relates to during the month. Address Book Example ADDRESS LABEL 1
2
3
4 5
ADDRESS The Oval Cricket Ground, London, SE15SS, UK Lord's Cricket Ground St John's Wood London NW8 8QN Royal Garden Hotel, 2-24 Kensington High St, Kensington London, W8 4PT House 28, Corner Ninth and Alice Streets Sandton, Johannesburg, 2196 Cricket South Africa Wanderers Club, 21 North Street, Illovo, 2
Updated March 2012
Johannesburg, 2116 Step 5 – Proceed to Section 4, ‘Whereabouts categories’ and make note of the three different whereabouts categories and their respective codes. You will have to assign a whereabouts category to each whereabouts entry you make in the calendar. More than one category may be assigned to a single address e.g. If you have both training and matches at the Oval Cricket Ground address, London, SE15SS, UK during the month, you only need to enter the address in the address book once and then when entering details into the calendar, for days you are training, use the whereabouts category code RA and for days you are competing use the whereabouts category code CO. See the example on the following page. The three whereabouts categories with corresponding codes are as follows: WHEREABOUTS CATEGORY Overnight Accommodation Competition Regular Activities
WHEREABOUTS CATEGORY CODE OA CO RA
Overnight Accommodation (OA) This category is used to describe the details of the hotel(s) where you will be staying overnight with your domestic cricket team(s) during the month. You are not required to specify a start and end time for OA. Competition (CO) This is the category that should be used when providing addresses for venues where you will be competing with a domestic cricket team(s) during the month. You are not required to specify a start and end time for CO. Regular Activity (RA) The regular activity category should be used when providing details of official team trainings and team activities including all training camps, gyms, net sessions etc. You must specify the start and time of each RA using the 24 hour format. In all cases full address details must be provided including full street address, state/province, country and postcode. Step-6 After entering all of your addresses for the month into the address book, you should begin to input your domestic team(s) cricket activities (domestic teams – foreign and home country) on the calendar (as shown on the next page) using the address labels in the address book and the whereabouts category codes as listed in section 4 of the Submission form. You must also insert the time of each Regular Activity (RA) such as training with your domestic team. Overnight Accommodation (OA) and Competition (CO) activities do not require start and end times.
3
Updated March 2012
Address Label
Date
Whereabouts Category Code
Time(s)
(OA,CO,RA)
(e.g. 1,7,10)
No cricket activity
International team
1 March 2012 (Thursday) 2 March 2012 (Friday) 3 March 2012 (Saturday) 4 March 2012 (Sunday) 5 March 2012 (Monday) 6 March 2012 (Tuesday)
3 1
OA RA
3 1
OA CO
3 2
OA RA
3 2
OA CO
1000-1300
1400-1700
7 March 2012 (Wednesday) 8 March 2012 (Thursday) 9 March 2012 (Friday) 10 March 2012 (Saturday)
Step-7 You will note that there are two columns on the right side of the form, the first titled ‘No Cricket Activity’ and the second ‘International Team’. You must have an entry on the calendar for every day of the month therefore, if you are with your international team on a particular day you should mark the box in the column titled ‘International Team’ with an ‘X’ as your NCF is responsible for providing those details to the ICC. If you have no cricket activities on any given day during the month (no training with your domestic team, no domestic competition and you are not staying in a team hotel with your domestic team) you must mark the box in the column titled ‘No Cricket Activity(s)’ with an ‘X’.
4
Updated March 2012
Step-8 Complete the Submission Form with your domestic cricket whereabouts information and place an ‘X’ in the correct column on any day you are either with your international team or have no cricket activities. Note: It may be that, at the time of completing the Submission Form, you do not know what each of your relevant domestic team activities will be on each day during the month. In such circumstances, you are still required to complete the Submission Form and file it with the ICC (in accordance with the necessary deadline), providing the required information to the best of your knowledge. Cricket Whereabouts information can be updated after submission by completing the “NPP Cricket Whereabouts Update Form Player” available on the anti-doping section of the ICC website (www.icc-cricket.com). Please note that it is a requirement that cricket whereabouts details are updated as soon as possible after the details change. Step-9 Once you have completed and reviewed the Submission Form to ensure that there is an entry, for every day of the month, please complete and sign the ‘Confirmation of Information’ section on the last page. Step-10 Send your completed form to the ICC at the contact details set out on page 1 of this document or page 1 of the Submission form, keeping a copy of the Submission form for your future reference. Remember: If, after submitting your cricket whereabouts for the month, you find that there is a change in circumstances which means that any part of the cricket whereabouts information previously provided is no longer accurate or complete you are required to update your whereabouts information to reflect those changes e.g. change of hotel, changed training schedule, confirmed selection in a team, injured etc. Cricket whereabouts information can be updated by completing and submitting the “NPP Cricket Whereabouts Update Form – Player”. This form and instructions for completing it can be downloaded from the anti-doping section of the ICC website (www.icc-cricket.com). You are required to update your whereabouts information each time that you become aware of any change to the information that you have already submitted to the ICC. Updates should be submitted as soon as possible and in all circumstances, prior to the date and time of the whereabouts information that you are updating or changing. For further information about updating options please refer to the ‘NPP Cricket Whereabouts Updating Options – Player’ document available on the anti-doping section of the ICC website (www.icc-cricket.com). Should you require any further information or assistance with submitting your monthly cricket whereabouts information, please contact the ICC on the contact details provided on page 1 of this document.
5
Updated March 2012
