Writing for Business MOOC
Business Communication for Career Readiness
High Impact Business Writing Module 4
with Sue Robins, M.S.
Revising Editing Proofreading
Lesson 1: Revising, Editing and Proofreading Learning Objectives
• Students will be able to revise, edit and proofread documents understanding the differences between those activities • Students will use guidelines for effective editing, revising and proofreading
Editing • Done as soon as draft completed • Sentence level • Spelling, grammar, punctuation, word choice • One sided: making corrections Adapted from: http://slctest.berkeley.edu/writing/EditingvRevision.htm and http://writingcenter.unc.edu/handouts/editing-and-proofreading/
Revising • Document as a whole • Discussion of questions and observations
Adapted from: http://slctest.berkeley.edu/writing/EditingvRevision.htm and http://writingcenter.unc.edu/handouts/editing-and-proofreading/
Proofreading • Final stage after editing and revising • Seeking spelling, spacing, punctuation and grammar corrections
Adapted from: http://slctest.berkeley.edu/writing/EditingvRevision.htm and http://writingcenter.unc.edu/handouts/editing-and-proofreading/
Hints for Revising • Ratio of writing to revising time of 1:3 • Look at wording, sentence structure, word choice, formality, complexity, and definitions
Hints for Revising • Look out for sentences beginning with “there are” • Use active voice • Use forceful words, precise meanings • Consider brevity vs. clarity • Eliminate elaborate endings
Hints for Editing • • • • •
Is content complete? Is the structure logical? Is your message clear? Are your arguments presented clearly? Do your arguments support your premise/proposal/request? • Are there any likely counterarguments that should be addressed? • Is your tone positive?
Tips for Peer Review • • • •
Can be done blindly Encourage changes Don’t be defensive Thank them for the help
Can you Read This? “fi yuo cna raed tihs, yuo hvae a sgtrane mnid too. Cna yuo raed tihs? i cdnuolt blveiee taht I cluod aulaclty uesdnatnrd waht I was rdanieg. The phaonmneal pweor of the hmuan mnid, aoccdrnig to a rscheearch at Cmabrigde Uinervtisy, it dseno't mtaetr in waht oerdr the ltteres in a wrod are, the olny iproamtnt tihng is taht the frsit and lsat ltteer be in the rghit pclae.” From: https://answers.yahoo.com/question/index?qid=20060621123427AATFJ3N
Hints for Proofreading • Take a break from the document first • Take your time – go slowly • Look for one error at a time • Start in a different place every time • Read it backwards • Run grammar check in “explain” mode • Read it aloud
High Impact Business Writing Module 4
with Sue Robins, M.S.
Revising Editing Proofreading
Lesson 1: Revising, Editing and Proofreading Learning Objectives
• Students will be able to revise, edit and proofread documents understanding the differences between those activities • Students will use guidelines for effective editing, revising and proofreading
Editing • Done as soon as draft completed • Sentence level • Spelling, grammar, punctuation, word choice • One sided: making corrections Adapted from: http://slctest.berkeley.edu/writing/EditingvRevision.htm and http://writingcenter.unc.edu/handouts/editing-and-proofreading/
Revising • Document as a whole • Discussion of questions and observations
Adapted from: http://slctest.berkeley.edu/writing/EditingvRevision.htm and http://writingcenter.unc.edu/handouts/editing-and-proofreading/
Proofreading • Final stage after editing and revising • Seeking spelling, spacing, punctuation and grammar corrections
Adapted from: http://slctest.berkeley.edu/writing/EditingvRevision.htm and http://writingcenter.unc.edu/handouts/editing-and-proofreading/
Hints for Revising • Ratio of writing to revising time of 1:3 • Look at wording, sentence structure, word choice, formality, complexity, and definitions
Hints for Revising • Look out for sentences beginning with “there are” • Use active voice • Use forceful words, precise meanings • Consider brevity vs. clarity • Eliminate elaborate endings
Hints for Editing • • • • •
Is content complete? Is the structure logical? Is your message clear? Are your arguments presented clearly? Do your arguments support your premise/proposal/request? • Are there any likely counterarguments that should be addressed? • Is your tone positive?
Tips for Peer Review • • • •
Can be done blindly Encourage changes Don’t be defensive Thank them for the help
Can you Read This? “fi yuo cna raed tihs, yuo hvae a sgtrane mnid too. Cna yuo raed tihs? i cdnuolt blveiee taht I cluod aulaclty uesdnatnrd waht I was rdanieg. The phaonmneal pweor of the hmuan mnid, aoccdrnig to a rscheearch at Cmabrigde Uinervtisy, it dseno't mtaetr in waht oerdr the ltteres in a wrod are, the olny iproamtnt tihng is taht the frsit and lsat ltteer be in the rghit pclae.” From: https://answers.yahoo.com/question/index?qid=20060621123427AATFJ3N
Hints for Proofreading • Take a break from the document first • Take your time – go slowly • Look for one error at a time • Start in a different place every time • Read it backwards • Run grammar check in “explain” mode • Read it aloud
