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Facilities Management Services

301 14th Street • Buffalo, NY 14213 • 716.828.8681

ABOUT US 716 Ministries is a community development organization providing economic capacity and property revitalization to the greater Buffalo, New York area.

Facilities Management In communities like the West and East Sides of Buffalo, many non-profits are doing good work inside of neglected buildings whose slow decay creates crises that drain valuable time and money away from the central work of the organization. This is where 716 Ministries steps in and takes over building maintenance and projects for these non-profits and churches so they are able to perform their respective missions more sustainably.  We currently serve various organizations and churches, of all shapes and sizes throughout the city of Buffalo.

House Rehabilitation Since 2002, we have rehabbed [25] houses using primarily volunteer labor, along with our small staff. This allows us to sell our homes back into the community to first-time homeowners at an affordable price. On occasion, we also offer finished properties as rentals for those who are not yet ready to own a home.

Work Readiness In 2007, we began On the Job Ministries, opening the New to You thrift store, and providing job training to West Side teens. Since then we have transitioned into a Work Readiness program, still providing hands on job training, but also practical life skills and one-on-one mentoring. We currently partner with The Salvation Army, Jericho Road at Vivé, Goodwill and the Buffalo Peace House to run this program.


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Proposal OUR SERVICES Planning and Administration 716 Ministries creates a plan customized for our partners,

Westside Ministries, Inc.

301 14th Street • Buffalo, NY 14213 • 716.828.8681

based on the needs of each site and their future direction. 716

MEMORANDUM!

co-operates with our partners to develop priorities, guidelines, and routine procedures, and to identify primary contacts for

TO:%% % Chris&Campbell,%Jericho%Road%Community%Health%Center% FROM:%% Jeff&Jones,%Westside%Ministries,%Inc.% DATE:% % October%20th%2014% RE:% % Vive%La%Casa%–%Facilities%Consideration% % % On%Friday%October%17th%2014,%Westside%Ministries%was%able%to%have%a%twoOhour% walkthrough%at%Vive%La%Casa%to%get%an%understanding%of%the%overall%condition%of%this% facility.%%The%building%systems%and%overall%structure%of%this%property%have%not%been%up% kept%due%to%neglect%and%below%are%some%of%our%preliminary%considerations%of%managing% this%facility%(please'note'that'this'will'not'cover'all'the'repair'needs).% % The%roof%has%several%actives%leaks.%%These%should%be%addressed%immediately.%%%We%were% told%that%there%have%been%three%quotes%for%a%new%roof%with%conservative%estimates%just% above%$100,000.%There%may%be%options%for%Westside%Ministries%to%provide%a%shortOterm% patch%repair%to%the%leaking%areas%on%the%roof%at%a%muchOreduced%costs,%this%would%be% only%a%temporary%fix.%Serious%consideration%should%be%taken%that%a%new%roof%will%be%a% large%cost%in%the%near%future.% % The%boiler%looks%to%be%over%50%years%old.%However%long%the%facilities%can%continue%to% function%with%this%unit%is%a%bonus%as%it%is%well%beyond%it’s%life.%We%were%told%it%is% functioning%but%inefficient%and%we%were%unable%to%see%it%operate%at%the%time%to%evaluate% first%hand.%Rule%of%thumb%is%that%a%good%wellOmaintained%boiler%can%run%well%for%30O40% years,%the%current%boiler%is%past%that%and%has%not%been%maintained.%These%hot%water% boiler%systems%new%would%be%costing%$60,000O75,000%to%replace%what%is%there%now.%%This% cost%can%come%at%any%time%and%should%be%initially%prepared%for.% % The%electrical%system%is%operating%but%has%many%old%fused%electrical%panels%rather%than% breakers%(the'system'core'is'fuses,'but'there'are'some'breakers'that'have'been'added' down'the'line).%An%upgrade%and%overhaul%of%the%system%most%likely%will%be%needed%in%the% future.%As%usage%increases,%and%or%updating%of%space%occurs,%then%the%current%wiring%and% electrical%source%may%not%be%adequate.%%Being%more%efficient%with%lighting%(i.e.'going'to' LED'fixtures)%may%initially%lessen%the%load%on%the%current%system%and%will%greatly%help% out.% % The%lighting%is%functioning%but%has%outdated%fixtures;%it%can%be%a%great%opportunity%to% receive%an%audit%from%National%Grid%(similar'to'what'other'locations'have'received).%This% would%help%the%capacity%of%the%entire%electrical%system%and%conserve%costs.%

ongoing communication. 716 Ministries submits invoices on a monthly basis with an agreed upon turn around time for payment. 716 provides backup and detailed documentation of current or previous services rendered upon request. Mutual grace and a level of flexibility is required during the first three month start-up phase. Afterwards, 716 Ministries and our

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partners discuss the results of unforeseen circumstances that After we do an initial assessment of your facility, we will contact you with considerations, recommendations,

emerge during the start-up period.

Maintenance 716 Ministries has a heart to serve those who serve. We aim to support our partners so they can more effectively serve their clientele. 716 and our partners jointly agree upon the prioritization of a facility maintenance work log that 716 manages and delivers. 716 undertakes preventative maintenance services as well as regulatory compliance checklist completions. In the event of an emergency (fire, flood, security), 716

cost estimates, and what we can do.

Jericho Road Work Log

 

Last Updated: 10/27/2015

[email protected] #

SITE PRIOR. ROOM LOCATION

DESCRIPTION

REQ. BY

DATE ADDE COMPLETED / NOTES

902

1609

Eye Wash Station leaking

Otamere

10/26/2015

B

Lower

903

1609

B

Upper

Tiles in hallway missing

Otamere

10/26/2015

904

1609

B

Lower

Light in rear by lab and staircase is out

Otamere

10/26/2015

905

184

B

POD 1

Fire extinguisher by back door missing 'red' tag

Otamere

10/26/2015

895

1609

B

Upstairs Bathroom

Replace Lights

Newbigging 10/21/2015

896

184

B

Exterior

Remove dead bird (near bike rack)

Albert

10/23/2015

897

184

B

POD 1

Install Wire Pole per Nabil's direction

Mellody

10/21/2015

898

184

B

Upstairs Bathroom

Install Changing Table

Grainge

10/23/2015

900

233

B

HEAL Office

Paint, remove rugs, prep for new tenant. After Dec. 1

Campbell

10/20/2015

901

166

B

Upper

Provide Security code for new employee

Pennington 10/20/2015

892

1609

B

Office

Replace blinds between waiting room and provider office

Victor

10/16/2015

893

1609

B

Office

Sliding Glass window off track

Victor

10/16/2015

885

166

B

lower kitchen

Install water line for coffee maker per detailed email request

Mellody

10/9/2015

883

ALL

B

Security Systems

Create master list of alarm codes to facilitate + and -

WSM

10/6/2015

882

1609

B

Lower Office

Hang items (Cork board, coat rack, magazine holder)

Bray

10/6/2015

890

184

B

Parking Lot

Install Bollards in new parking area (2) per email request

Mellody

10/1/2015

891

184

B

Exterior

Install outdoor Library per email request

Mellody

10/1/2015

875

301

A

Rectory - Basement

Run internet cable from upstairs internet closet into basement

Nabil

10/1/2015

869

50

B

Exterior Doors

Install/Secure doors including Keypads per conversation

Wright

9/21/2015

863

184

B

Barton/Auburn

Replace worn stair treads

Mellody

9/10/2015

855

50

B

All

Order and Install security video per email request

Wright

9/3/2015

825

184

B

Women's Bathroom - RR

Stall 3 toilet paper dispensor is broken

J. Glick

8/3/2015

ON ORDER

506

184

B

2nd Floor Reception

Add 6inch shelf to reception window per email request

Mellody

1/22/2015

ON ORDER

ON ORDER

COMPLETED ITEMS (only most recent are shown - must "unhide" rows to see all items) 899

ALL

B

everywhere

Set all hot water tanks to 120 degrees Fahrenheit

Mellody

10/22/2015

10/27/2015

886

248

B

Alarm/security

Provide alarm code to employee per email request

Ireland

10/9/2015

10/16/2015

887

184

B

Keys

Provide set of keys for 184, 1609 & provider office

Endress

10/12/2015

10/16/2015

888

184

B

Rm 131

Hang corkboard per email request

Mellody

10/12/2015

10/16/2015

889

184

B

Hallway

Two tables & Chairs that are to be taken out as trash

Mellody

10/12/2015

10/16/2015

881

ALL

B

All

Remove Air conditioners

Krista

10/13/2015

10/16/2015

880

184

B

Church Space

Install mount for projector per email request

Mellody

10/6/2015

10/16/2015

responds to the best of our ability, to protect the integrity of the

879

166

B

Lower Door

Install door closer

Lawton

10/2/2015

10/16/2015

facility. Our partners accept full financial responsibility of the

We will manage and provide up to date work logs of maintenance

emergency services provided, as emergencies are billed separately from routine maintenance.

Janitorial Services

878

184

B

Parking Lot

Anchor parking bumpers per email request

Mellody

10/2/2015

10/16/2015

809

1609

B

Basement

Install eye wash station

Mellody

7/29/2015

10/5/2015

requests, including the location, priority, and the date of request and completion of each.

716 Ministries provides janitorial staff to service regularly used areas of the facility. The routine schedule of cleaning is provided to our partners to ensure janitorial needs are met.
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Rehabilitation Balcony

Exit

716 Ministries proposes a work plan for each facility rehabilitation project that

8’11”

166 – 1st Floor To 2nd floor

104

11’5”

To basement

goes beyond routine maintenance. Our partners agree to reimburse 716 for all

3’5” 2’11”

6’4”

8’3”

BR 7’5”

5’4”

costs associated with rehabilitation services. Partners are advised by 716 when actual costs substantially exceed the estimated amounts.

3’11”

11’2”

103 - Kitchen

11’6”

105

11’5” 4’9” 12’2”

8’11”

11’4”

13’4”

106

102

Occupant Coordination

Thermostat

5’3”

716 Ministries and our partners coordinate potential tenants. 716 coordinates

16’ 11”

14’4”

To 2nd floor

4’2”

3’2”

Barton Street

Garage

10’1”

101

tenant usage of the entire facility, develops and manages leases, and handles

7’7”

Main Exit

Full floor layouts will be provided for each building.

February Building Update!

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Past Issues

communication from and between all tenants. Our partners receive

10/29/15, 2:39 PM

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February 2014 - First Presbyterian Church building update.

occupancy payments and are billed as a percentage of all other tenant’s monthly rent to ensure mutual motivations for growth and management of the multi-use facility.

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716 Ministries upkeeps the grounds at each facility throughout the year. 716 regularly takes care of landscaping and is available for snow removal in the winter.

February 2014 We hope that the first month of 2014 has been a good one for you! If you have any concerns about maintenance issues at First Presbyterian, please contact Westside Ministries using the information in the left-hand column.

Updates! New Tenants: Village Church has moved into their space on the second floor and has started Sunday services. Visit their website at http://villagechurchbflo.com/ Brad Hahn of Explore Buffalo tour company has moved into office space on the first floor. Explore Buffalo is currently featuring a speaker series on the 2nd and 4th Let us know of any maintenance requests! Please use the email address [email protected] to notify us of any issues, or in case of emergency contact Jason Bruce at (716) 870-6487. Please include: Room # Location description (if more specific than room #) Task description

Volunteers

Saturdays of each month that will discuss various aspects of Buffalo's history, from railways to preservation to the Olmsted Conservatory. For more information, please visit http://explorebuffalo.org/speaker-series/ Volunteer Recognition: This month, volunteers from Daemen College helped renovate the Village Church space and prepare their

http://us4.campaign-archive1.com/?u=ef1f53c62f172c33a0f82a68d&id=56524aa460&e=[UNIQID]

Monthly Building Updates will be sent out to tenants and primary contacts.

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Volunteer labor is integral to the work and services of 716 Ministries. They contribute to keeping costs low and affordable. 716 has staff that coordinates projects and supervises volunteers on site. Over the past three years volunteers have contributed over 20,600 hours of labor at our houses and facilities. Since 2012 there have been over 4,800 volunteer instances from over 20 affiliations, contributing to work projects from demolition to painting to landscaping.



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PRICING 716 Ministries pricing is based on our partners and their needs. Costs vary by the services and scope of needs. 716 keeps costs low through variety of means and maintains our value of EXCELLENT SERVICE. 716 Ministries upholds FINANCIAL SUSTAINABILITY, operating to break even and reinvest profits back into our neighborhoods, and receives the best prices for materials through our buyers group and contractor rates. 716 utilizes volunteer labor when and where possible, and staff work at low rates motivated by our shared mission and heart to serve the community.

NEXT STEPS Contact office: 716-828-8681 fax: 716-828-8682 email: [email protected] 716 Ministries 301 14th Street Buffalo, NY 14213

MISSION | VALUES Mission 716 Ministries is a community development organization providing economic capacity and property revitalization to the greater Buffalo, New York area.

Values RELATIONSHIPS // Concern for people over product; relationship over output; and transformation over transaction OPPORTUNITIES // Meaningful development for employees, partners and volunteers EXCELLENT SERVICE // We will under-promise and over-deliver our services FINANCIAL SUSTAINABILITY // Operate to break even; reinvest profits back into our neighborhoods GRATITUDE // We will continually thank God and others for their love and support FOLLOWING JESUS // We will follow Jesus in his example of loving and serving INTEGRITY // Honesty, moral behavior and a value-centered life
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PARTNERS
 Buffalo Peace House Buffalo Urban Mission Partnership (BUMP) Buffalo Vineyard Church Destiny International Fellowship Church Erie 1 BOCES Erie County Board of Education  Expressway Assemblies of God First Presbyterian Church of Buffalo First Presbyterian Church of East Aurora Goodwill Industries Houghton College House of Grace Jericho Road Community Health Center Peace of the City Renovation Church Salvation Army of Buffalo The Village Church Wesleyan Church of Hamburg WNY District of Wesleyan Churches

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