2017 05 08 Draft Special Closed Minutes
COUNCIL MEETING MINUTES Special Closed Meeting Monday, May 8, 2017
In attendance: Mayor G. Moore and Councillor L. Dupont, Councillor M. Forrest, Councillor D. Penner, Councillor G. Pollock and Councillor D. Washington. Also in attendance: Director of Recreation L. Bowie, Fire Chief N. Delmonico, Assistant Corporate Officer C. Deakin, Director of Finance K. Grommada, Corporate Officer G. Joseph, Chief Administrative Officer J. Leeburn, RCMP Superintendent S. Maloney, Director of Engineering and Public Works K. Meersman, Manager of Communications and Administrative Services P. Purewal, Director of Development Services L.L. Richard, Corporate Office Consultant D. Schaffer, Director of Human Resources S. Traviss and Director of Corporate Support R. Wishart. 1.
CALL TO ORDER 1.1
2.
Mayor G. Moore called the meeting to order at 4:56 pm in the Heritage Room at City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC.
ADOPTION OF THE AGENDA 2.1
Adoption of May 8, 2017 Closed Council Meeting Agenda It was moved and seconded that the May 8, 2017 Closed Council Meeting Agenda be adopted by adding a Letter of Intent – Friendship City as Item 3.4. Carried.
3.
REPORTS 3.1
KFN Servicing Agreement L.L. Richard provided an overview of what a servicing agreement may include. It was moved and seconded: 1. That the approach being taken to provide for comprehensive servicing of IR#2, including City maintenance and operation of the water, sewer and storm sewer services, be endorsed in principal; and, 2. That staff be advised that negotiations with the KFN leading to an MTSA will be undertaken within the context of the following: •
that the MTSA will be part of a Comprehensive Development Agreement, as discussed in the CAO’s report to Closed Council dated May 3, 2017; and
1
•
that comment from senior government agencies with approval authorities related to the proposed agreement will be required prior to finalization; and,
•
that the City will require provision for public review of the proposed MTSA prior to Council approval.
Carried. 3.2
Sale of a Portion of the Shaftsbury Avenue Road Allowance (Westwood Centre) It was moved and seconded that staff be authorized to sell an unopened portion of Shaftsbury Avenue to Westlo Financial Corp. subject to the following conditions: a) Sale price of $291,000; b) Closure of the road to create a site to be consolidated with 2746 Lougheed Highway; c) Adoption of bylaw amendments to restrict the site to parking use; and, d) Registration of legal agreements to provide for public access to underground utilities and a lit pathway and to prohibit buildings or structures. Carried.
Staff were excused at 5:30 pm except J. Leeburn and K. Grommada. 3.3
Employee Theft Follow Up It was moved and seconded that the recommendations made by Department Heads, in the May 1, 2017 Report to Council from the Chief Administrative Officer and the Director of Finance, be implemented in the suggested time frame. Carried. It was moved and seconded that the City provide the RCMP with the information we have relating to the theft. Carried. Mayor G. Moore and Councillor D. Washington voted against the resolution.
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It was moved and seconded that the local media be informed of the recommendations, in the May 1, 2017 Report to Council from the Chief Administrative Officer and the Director of Finance, to be implemented and the decision on whether the City will be providing the information relating to the theft to the RCMP. Carried. 3.4
Friendship City Relationship with Qinzhou City, China It was moved and seconded that the Mayor be authorized to enter into the Letter of Intent for a Friendship City Relationship with Qingzhou, China. Carried.
4.
ADJOURNMENT 4.1
Adjournment of May 8, 2017 Closed Council Meeting It was moved and seconded that the May 8, 2017 Closed Council Meeting be adjourned at 6:30 pm. Carried. Certified Correct,
_______________________ Mayor G. Moore
_______________________ Chief Administrative Officer
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In attendance: Mayor G. Moore and Councillor L. Dupont, Councillor M. Forrest, Councillor D. Penner, Councillor G. Pollock and Councillor D. Washington. Also in attendance: Director of Recreation L. Bowie, Fire Chief N. Delmonico, Assistant Corporate Officer C. Deakin, Director of Finance K. Grommada, Corporate Officer G. Joseph, Chief Administrative Officer J. Leeburn, RCMP Superintendent S. Maloney, Director of Engineering and Public Works K. Meersman, Manager of Communications and Administrative Services P. Purewal, Director of Development Services L.L. Richard, Corporate Office Consultant D. Schaffer, Director of Human Resources S. Traviss and Director of Corporate Support R. Wishart. 1.
CALL TO ORDER 1.1
2.
Mayor G. Moore called the meeting to order at 4:56 pm in the Heritage Room at City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC.
ADOPTION OF THE AGENDA 2.1
Adoption of May 8, 2017 Closed Council Meeting Agenda It was moved and seconded that the May 8, 2017 Closed Council Meeting Agenda be adopted by adding a Letter of Intent – Friendship City as Item 3.4. Carried.
3.
REPORTS 3.1
KFN Servicing Agreement L.L. Richard provided an overview of what a servicing agreement may include. It was moved and seconded: 1. That the approach being taken to provide for comprehensive servicing of IR#2, including City maintenance and operation of the water, sewer and storm sewer services, be endorsed in principal; and, 2. That staff be advised that negotiations with the KFN leading to an MTSA will be undertaken within the context of the following: •
that the MTSA will be part of a Comprehensive Development Agreement, as discussed in the CAO’s report to Closed Council dated May 3, 2017; and
1
•
that comment from senior government agencies with approval authorities related to the proposed agreement will be required prior to finalization; and,
•
that the City will require provision for public review of the proposed MTSA prior to Council approval.
Carried. 3.2
Sale of a Portion of the Shaftsbury Avenue Road Allowance (Westwood Centre) It was moved and seconded that staff be authorized to sell an unopened portion of Shaftsbury Avenue to Westlo Financial Corp. subject to the following conditions: a) Sale price of $291,000; b) Closure of the road to create a site to be consolidated with 2746 Lougheed Highway; c) Adoption of bylaw amendments to restrict the site to parking use; and, d) Registration of legal agreements to provide for public access to underground utilities and a lit pathway and to prohibit buildings or structures. Carried.
Staff were excused at 5:30 pm except J. Leeburn and K. Grommada. 3.3
Employee Theft Follow Up It was moved and seconded that the recommendations made by Department Heads, in the May 1, 2017 Report to Council from the Chief Administrative Officer and the Director of Finance, be implemented in the suggested time frame. Carried. It was moved and seconded that the City provide the RCMP with the information we have relating to the theft. Carried. Mayor G. Moore and Councillor D. Washington voted against the resolution.
2
It was moved and seconded that the local media be informed of the recommendations, in the May 1, 2017 Report to Council from the Chief Administrative Officer and the Director of Finance, to be implemented and the decision on whether the City will be providing the information relating to the theft to the RCMP. Carried. 3.4
Friendship City Relationship with Qinzhou City, China It was moved and seconded that the Mayor be authorized to enter into the Letter of Intent for a Friendship City Relationship with Qingzhou, China. Carried.
4.
ADJOURNMENT 4.1
Adjournment of May 8, 2017 Closed Council Meeting It was moved and seconded that the May 8, 2017 Closed Council Meeting be adjourned at 6:30 pm. Carried. Certified Correct,
_______________________ Mayor G. Moore
_______________________ Chief Administrative Officer
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