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Ashland Youth Hockey Association Board of Directors Meeting Minutes Wednesday, December 10, 2014 – 7:00 PM Bay Area Civic Center – 320 4th Street West – Ashland, WI 54806 1.0 - CALL TO ORDER: The meeting was called to order by President Gregor at 7:07 PM. PresentAbsentRepresentatives-
Ray Gregor, Bonnie Stegmann, Carrie Alajoki, Michelle Vuorenmaa, Julie Chatterton, Mike Bigo, Chris Bolz, and Stuart Salisbury. None Larry Kupczyk (Absent)
2.0 – APPROVAL OF MINUTES: Motion by Bonnie Stegmann, seconded by Carrie Alajoki to approve the November 12, 2014 meeting minutes as presented. All in favor; none opposed. Motion carried. 3.0 – BACC REPORT: None - Larry Kupczyk, BACC Manager, was absent from the meeting. 4.0 – PRESIDENT REPORT: Ray Gregor provided the President’s report to the Board. 1.) Games are going well. 2.) Inquired about the U8 program (Learn to Skate, etc.) > Bigo reported that everything is going well and that the Red and White teams are improving due to having more ice space. 3.) Zamboni maintenance is needed. 5.0 – VICE-PRESIDENT REPORT: None. 6.0 – TREASURER REPORT: Julie Chatterton provided the treasurer report to the Board. 1.) Current Account Balances: Associated Bank Checking - $53,817.67; Associated Online - $1,221.90; Northern State Bank Savings $12,535.50 = $67,575.07 TL. 2.) Insurance renewal invoice – paid $473 for a one year plan. The Board discussed the need for this insurance due to any non-ice incidents (not sanctioned by USA Hockey) (i.e. slips and falls, etc.). 7.0 – SCHEDULER REPORT: Carrie Alajoki provided the scheduler’s report to the Board. 1.) Bantam tournament this weekend (4 teams). 8.0 – REGISTRAR / SECRETARY REPORT: Michelle Vuorenmaa provided the Secretary/Registrar report to the Board. 1.) Registration deposit = $965 submitted. 2.) USA Hockey rosters – roster changes must be submitted by December 31st. 3.) Learn to Skate – 2nd registration session is a go > will inform families of this option. 9.0 – BLUE LINE REPORT: Christa Grande, Blue Line President, provided the Blue Line Report to the Board. 1.) Coffee cups for sale in concessions for $15. 2.) Little Caesars card fundraiser – raised $1,700. It was suggested to have a stack in concessions for sale. It was also suggested to have all teams sell Little Caesars cards (and possibly receive hockey socks for their sales). 3.) Apparel orders – should be in by Christmas. Samples will be on display for a second order. 4.) Super One Grocery Bagging Fundraiser – Sunday, December 21st from 10:00 AM – 6:00 PM. 5.) U8 Red/White Jamboree sign-up done through VolunteerSpot and will post at the rink. 6.) High School 50/50’s – Most dates are already taken and only a few games are open. The Board discussed the need for the high school team to follow the School District Fundraiser policy and the timeline needed for the approval process. The Board further discussed that the 50/50 money is used to off-set AYHA team tournament costs. It was the consensus of the Board to allow the high school teams to hold chuck-a-puck fundraisers at high school games (during the 2014-15 season) pending that the proper School District paperwork and approval process has been followed along with AYHA approval. Further, an annual request must be made to AYHA for all fundraisers at the rink. Bonnie indicated she would send an e-mail notifying Brian Miller, Gwen Stevens, and Darryl Penner. 7.) Pictures – Should be ready by Christmas. 8.) Santa Skate – Wednesday, December 17th. 9.) Concessions – Received a request to offer some gluten free options > the Blue Line Committee is looking into this option, but finding it to be expensive. 10.) Christmas Open Skate – Will try to schedule if they can get enough volunteers. 11.) Work Groups – Most are scheduled except a few white team families. 12.) Open Skate – Needs to e-mail Northland College Coach Seamus regarding the dates they are unable to help. 13.) Blue Line Meetings – Team Managers have been attending and it has worked great to filter information through them to their teams. 14.) Concessions Supplies – Will purchase items from Sports Stuff (straight AYHA BOD – 12/10/2014
"A kid on ice is seldom in hot water."
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sticks, mouth guards, socks, helmet repair kits, tape, laces, etc.). It was suggested to include some items in the vending machine as well. 10.0 – PLAYER DEVELOPMENT REPORT: Stuart Salisbury provided the Player Development Report to the Board. 1.) Thanked Julie for issuing the goalie gear check to Matt Schwantes. 2.) Ace Coordinator – Ray spoke w/ Northland College Coach Seamus and is waiting to hear back from him. 11.0 – MISCELLANEOUS: 1.) WAHA Background Checks – Ray will provide password information to Michelle. 2.) SafeSport Training – Needs to be completed by 12/31/14 > Ray requested that Player Development remind coaches that SafeSport and modules need to be done. 3.) Julie inquired about White team games being scheduled. Carrie indicated that some teams aren’t ready until after January and that Whites typically don’t travel. Carrie recommended that the White team could plan their own Jamboree. 4.) Red/White Team Jamboree – Mike discussed the need for one referee per game. 5.) Bantam tournament in WI Dells (February 13th – 15th) > Ray will forward Julie information to issue a check. 12.0 - NEXT MEETING: Wednesday, January 14, 2015 at 7:00 PM – BACC upper level. Motion by Christa Grande, seconded by Chris Bolz to adjourn the meeting at 8:04 PM. All in favor; none opposed. Motion carried. SUBMITTED BY: Michelle Vuorenmaa, Secretary/Registrar
AYHA BOD – 12/10/2014
"A kid on ice is seldom in hot water."
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Ray Gregor, Bonnie Stegmann, Carrie Alajoki, Michelle Vuorenmaa, Julie Chatterton, Mike Bigo, Chris Bolz, and Stuart Salisbury. None Larry Kupczyk (Absent)
2.0 – APPROVAL OF MINUTES: Motion by Bonnie Stegmann, seconded by Carrie Alajoki to approve the November 12, 2014 meeting minutes as presented. All in favor; none opposed. Motion carried. 3.0 – BACC REPORT: None - Larry Kupczyk, BACC Manager, was absent from the meeting. 4.0 – PRESIDENT REPORT: Ray Gregor provided the President’s report to the Board. 1.) Games are going well. 2.) Inquired about the U8 program (Learn to Skate, etc.) > Bigo reported that everything is going well and that the Red and White teams are improving due to having more ice space. 3.) Zamboni maintenance is needed. 5.0 – VICE-PRESIDENT REPORT: None. 6.0 – TREASURER REPORT: Julie Chatterton provided the treasurer report to the Board. 1.) Current Account Balances: Associated Bank Checking - $53,817.67; Associated Online - $1,221.90; Northern State Bank Savings $12,535.50 = $67,575.07 TL. 2.) Insurance renewal invoice – paid $473 for a one year plan. The Board discussed the need for this insurance due to any non-ice incidents (not sanctioned by USA Hockey) (i.e. slips and falls, etc.). 7.0 – SCHEDULER REPORT: Carrie Alajoki provided the scheduler’s report to the Board. 1.) Bantam tournament this weekend (4 teams). 8.0 – REGISTRAR / SECRETARY REPORT: Michelle Vuorenmaa provided the Secretary/Registrar report to the Board. 1.) Registration deposit = $965 submitted. 2.) USA Hockey rosters – roster changes must be submitted by December 31st. 3.) Learn to Skate – 2nd registration session is a go > will inform families of this option. 9.0 – BLUE LINE REPORT: Christa Grande, Blue Line President, provided the Blue Line Report to the Board. 1.) Coffee cups for sale in concessions for $15. 2.) Little Caesars card fundraiser – raised $1,700. It was suggested to have a stack in concessions for sale. It was also suggested to have all teams sell Little Caesars cards (and possibly receive hockey socks for their sales). 3.) Apparel orders – should be in by Christmas. Samples will be on display for a second order. 4.) Super One Grocery Bagging Fundraiser – Sunday, December 21st from 10:00 AM – 6:00 PM. 5.) U8 Red/White Jamboree sign-up done through VolunteerSpot and will post at the rink. 6.) High School 50/50’s – Most dates are already taken and only a few games are open. The Board discussed the need for the high school team to follow the School District Fundraiser policy and the timeline needed for the approval process. The Board further discussed that the 50/50 money is used to off-set AYHA team tournament costs. It was the consensus of the Board to allow the high school teams to hold chuck-a-puck fundraisers at high school games (during the 2014-15 season) pending that the proper School District paperwork and approval process has been followed along with AYHA approval. Further, an annual request must be made to AYHA for all fundraisers at the rink. Bonnie indicated she would send an e-mail notifying Brian Miller, Gwen Stevens, and Darryl Penner. 7.) Pictures – Should be ready by Christmas. 8.) Santa Skate – Wednesday, December 17th. 9.) Concessions – Received a request to offer some gluten free options > the Blue Line Committee is looking into this option, but finding it to be expensive. 10.) Christmas Open Skate – Will try to schedule if they can get enough volunteers. 11.) Work Groups – Most are scheduled except a few white team families. 12.) Open Skate – Needs to e-mail Northland College Coach Seamus regarding the dates they are unable to help. 13.) Blue Line Meetings – Team Managers have been attending and it has worked great to filter information through them to their teams. 14.) Concessions Supplies – Will purchase items from Sports Stuff (straight AYHA BOD – 12/10/2014
"A kid on ice is seldom in hot water."
Page 1 of 2
sticks, mouth guards, socks, helmet repair kits, tape, laces, etc.). It was suggested to include some items in the vending machine as well. 10.0 – PLAYER DEVELOPMENT REPORT: Stuart Salisbury provided the Player Development Report to the Board. 1.) Thanked Julie for issuing the goalie gear check to Matt Schwantes. 2.) Ace Coordinator – Ray spoke w/ Northland College Coach Seamus and is waiting to hear back from him. 11.0 – MISCELLANEOUS: 1.) WAHA Background Checks – Ray will provide password information to Michelle. 2.) SafeSport Training – Needs to be completed by 12/31/14 > Ray requested that Player Development remind coaches that SafeSport and modules need to be done. 3.) Julie inquired about White team games being scheduled. Carrie indicated that some teams aren’t ready until after January and that Whites typically don’t travel. Carrie recommended that the White team could plan their own Jamboree. 4.) Red/White Team Jamboree – Mike discussed the need for one referee per game. 5.) Bantam tournament in WI Dells (February 13th – 15th) > Ray will forward Julie information to issue a check. 12.0 - NEXT MEETING: Wednesday, January 14, 2015 at 7:00 PM – BACC upper level. Motion by Christa Grande, seconded by Chris Bolz to adjourn the meeting at 8:04 PM. All in favor; none opposed. Motion carried. SUBMITTED BY: Michelle Vuorenmaa, Secretary/Registrar
AYHA BOD – 12/10/2014
"A kid on ice is seldom in hot water."
Page 2 of 2
