Ashland Youth Hockey Association
Ashland Youth Hockey Association Board of Directors Meeting Minutes Tuesday, February 17, 2015 – 7:00 PM Bay Area Civic Center – 320 4th Street West – Ashland, WI 54806 1.0 - CALL TO ORDER: The meeting was called to order by President Gregor at 7:03 PM. PresentAbsentRepresentatives-
Ray Gregor, Bonnie Stegmann, Carrie Alajoki, Michelle Vuorenmaa, Mike Bigo, and Stuart Salisbury. Julie Chatterton and Chris Bolz. Larry Kupczyk, BACC
2.0 – APPROVAL OF MINUTES: Motion by Bonnie Stegmann, seconded by Mike Bigo to approve the January 14, 5meeting minutes as presented. All in favor; none opposed. Motion carried. 3.0 – BACC REPORT: Larry Kupczyk, BACC Manager, provided the BACC report to the Board. 1.) There will be no fall ice next season due to the Northland College camp not being offered (and a wedding has already been booked for the fall). 2.) BACC Locker Room Expansion – The Board discussed the potential locker room expansion project and the initial wish list items for the AYHA. It was the consensus of the Board to form a sub committee (Mike Bigo, Scott Stegmann, Carrie Alajoki, and AYHA coaches) to brainstorm project needs and to come back to the Board with their proposed plan. 4.0 – PRESIDENT REPORT: Ray Gregor provided the President’s report to the Board. 1.) Bylaw Review (Elected Positions) – Ray indicated that the past practice the past 10-16+ years has been that the President and Vice-President are up for re-election every year; Secretary/Registrar and Treasurer hold two year terms (up for re-election on opposite years); and that the three Directors hold two year terms (two are up for re-election the same year and one is up for re-election on the opposite year). 2.) Tournament Director - The Board briefly discussed the need to post for a Tournament Director next season. Ray suggested asking Jay Meierotto to talk at the annual meeting to briefly discuss this position. 5.0 – VICE-PRESIDENT REPORT: Bonnie Stegmann provided the Vice-President’s report to the Board. 1.) State Tournament Update – Eight (8) teams are registered to attend. An e-mail was sent to the Team Managers and to the Board regarding work group coverage. Laurie Gregor scheduled the ref’s. Raffle items are being put together (i.e. Green Bay Packer tickets, Monster headphones, etc.). Bonnie also discussed the need for new/chilled pucks. Larry indicated that he will obtain the new pucks for the State Tournament. 2.) Banquet – The Board discussed the Annual Meeting / Banquet. It was the consensus of the Board to set the date of the Annual Meeting / Banquet for Sunday, March 29th at 4:00 PM. All in favor; none opposed. Motion carried. The Board asked the Blue Line Committee to coordinate the food for the banquet. Trophies - Bonnie will get a list of player names and order. 3.) Raffle – 1st drawing was held and the results are posted on the web and at the BACC. Checks have also been issued. 6.0 – TREASURER REPORT: Although Julie Chatterton was absent from the meeting, she provided the following report to the Board. 1.) Current Account Balances: Associated Bank Checking - $55,348.76; Associated Savings $1,211.90; Northern State Bank -$12,535.50 = $69,096.16 TL. 7.0 – SCHEDULER REPORT: None. 8.0 – REGISTRAR / SECRETARY REPORT: Michelle Vuorenmaa provided the Secretary/Registrar report to the Board. 1.) 2nd Payment Collection – Working on collecting second/final payments from families. The Board briefly discussed families who are delinquent in paying their second/final payments despite multiple e-mail reminders. It was the consensus of the Board to accept payments up until Friday, February 20th; and if payments are not received by this date, that the players must be pulled from the ice. Further, Board members were encouraged to assist with the payment collection. 2.) Submitted a registration deposit to the treasurer on 2/11/15 in the amount of $2,255.
AYHA BOD – 2/17/2015
"A kid on ice is seldom in hot water."
Page 1 of 2
9.0 – BLUE LINE REPORT: Christa Grande, Blue Line President, provided the Blue Line Report to the Board. 1.) Work Group Fines – The Blue Line Committee plans to work on something for next season. 2.) Player Development Training Props Request – The Board discussed the request for player development training props. It was the consensus of the Board to wait on this request (due to the timing in the season) and for Player Development to meet and bring back to the Board for consideration for next season. 3.) Box Office Official – The Board briefly discussed the need for properly trained box office officials. Bonnie will discuss this with Brian Miller regarding the potential to include this in the high school contract for coverage. 4.) Board Cleaning – The Board briefly discussed board cleaning at the end of the season. It was the consensus of the Board to hire a board cleaning company for the 2014-15 hockey season (at an approximate cost of $1,000). 10.0 – PLAYER DEVELOPMENT REPORT: Stuart Salisbury provided the Player Development Report to the Board. 1.) Coaching Evaluations – An e-mail will be sent out for players to complete a coaching evaluation during an upcoming practice. Player Development will communicate this information to the Team Managers to assist with coordinating this process. At the U8 level, parents will evaluate the coaches. 2.) U8 Red Tournament – Mike Bigo indicated that Woodland may not show up to the tournament and that we will need to make some scheduling changes. Mike briefly discussed running time and goal differential for the tournament as well. Mike also reported that Culver’s will be donating an ice cream token for all of the goodie bags. 3.) Culver’s Ashland Hockey Day Fundraiser – Mike also mentioned that Culver’s indicated that they would be interested in hosting an Ashland Hockey Day on Monday, March 2nd from 4:00 – 8:00 PM and that AYHA would receive 10% of the sales proceeds. It was the consensus of the Board to pursue this fundraising opportunity for AYHA. 11.0 – MISCELLANEOUS: 1.) High School Hockey Co-Op – Ray informed the Board that he spoke with Brian Miller, Ashland School District Co-Curricular Director, regarding Hurley School District possibly joining Ashland School District’s Hockey Co-Op that currently includes the Washburn School District. 12.0 - NEXT MEETING: Wednesday, March 11, 2015 at 7:00 PM – BACC upper level. Motion by Christa Grande, seconded by Mike Bigo to adjourn the meeting at 8:15 PM. All in favor; none opposed. Motion carried. SUBMITTED BY: Michelle Vuorenmaa, Secretary/Registrar
AYHA BOD – 2/17/2015
"A kid on ice is seldom in hot water."
Page 2 of 2
Ray Gregor, Bonnie Stegmann, Carrie Alajoki, Michelle Vuorenmaa, Mike Bigo, and Stuart Salisbury. Julie Chatterton and Chris Bolz. Larry Kupczyk, BACC
2.0 – APPROVAL OF MINUTES: Motion by Bonnie Stegmann, seconded by Mike Bigo to approve the January 14, 5meeting minutes as presented. All in favor; none opposed. Motion carried. 3.0 – BACC REPORT: Larry Kupczyk, BACC Manager, provided the BACC report to the Board. 1.) There will be no fall ice next season due to the Northland College camp not being offered (and a wedding has already been booked for the fall). 2.) BACC Locker Room Expansion – The Board discussed the potential locker room expansion project and the initial wish list items for the AYHA. It was the consensus of the Board to form a sub committee (Mike Bigo, Scott Stegmann, Carrie Alajoki, and AYHA coaches) to brainstorm project needs and to come back to the Board with their proposed plan. 4.0 – PRESIDENT REPORT: Ray Gregor provided the President’s report to the Board. 1.) Bylaw Review (Elected Positions) – Ray indicated that the past practice the past 10-16+ years has been that the President and Vice-President are up for re-election every year; Secretary/Registrar and Treasurer hold two year terms (up for re-election on opposite years); and that the three Directors hold two year terms (two are up for re-election the same year and one is up for re-election on the opposite year). 2.) Tournament Director - The Board briefly discussed the need to post for a Tournament Director next season. Ray suggested asking Jay Meierotto to talk at the annual meeting to briefly discuss this position. 5.0 – VICE-PRESIDENT REPORT: Bonnie Stegmann provided the Vice-President’s report to the Board. 1.) State Tournament Update – Eight (8) teams are registered to attend. An e-mail was sent to the Team Managers and to the Board regarding work group coverage. Laurie Gregor scheduled the ref’s. Raffle items are being put together (i.e. Green Bay Packer tickets, Monster headphones, etc.). Bonnie also discussed the need for new/chilled pucks. Larry indicated that he will obtain the new pucks for the State Tournament. 2.) Banquet – The Board discussed the Annual Meeting / Banquet. It was the consensus of the Board to set the date of the Annual Meeting / Banquet for Sunday, March 29th at 4:00 PM. All in favor; none opposed. Motion carried. The Board asked the Blue Line Committee to coordinate the food for the banquet. Trophies - Bonnie will get a list of player names and order. 3.) Raffle – 1st drawing was held and the results are posted on the web and at the BACC. Checks have also been issued. 6.0 – TREASURER REPORT: Although Julie Chatterton was absent from the meeting, she provided the following report to the Board. 1.) Current Account Balances: Associated Bank Checking - $55,348.76; Associated Savings $1,211.90; Northern State Bank -$12,535.50 = $69,096.16 TL. 7.0 – SCHEDULER REPORT: None. 8.0 – REGISTRAR / SECRETARY REPORT: Michelle Vuorenmaa provided the Secretary/Registrar report to the Board. 1.) 2nd Payment Collection – Working on collecting second/final payments from families. The Board briefly discussed families who are delinquent in paying their second/final payments despite multiple e-mail reminders. It was the consensus of the Board to accept payments up until Friday, February 20th; and if payments are not received by this date, that the players must be pulled from the ice. Further, Board members were encouraged to assist with the payment collection. 2.) Submitted a registration deposit to the treasurer on 2/11/15 in the amount of $2,255.
AYHA BOD – 2/17/2015
"A kid on ice is seldom in hot water."
Page 1 of 2
9.0 – BLUE LINE REPORT: Christa Grande, Blue Line President, provided the Blue Line Report to the Board. 1.) Work Group Fines – The Blue Line Committee plans to work on something for next season. 2.) Player Development Training Props Request – The Board discussed the request for player development training props. It was the consensus of the Board to wait on this request (due to the timing in the season) and for Player Development to meet and bring back to the Board for consideration for next season. 3.) Box Office Official – The Board briefly discussed the need for properly trained box office officials. Bonnie will discuss this with Brian Miller regarding the potential to include this in the high school contract for coverage. 4.) Board Cleaning – The Board briefly discussed board cleaning at the end of the season. It was the consensus of the Board to hire a board cleaning company for the 2014-15 hockey season (at an approximate cost of $1,000). 10.0 – PLAYER DEVELOPMENT REPORT: Stuart Salisbury provided the Player Development Report to the Board. 1.) Coaching Evaluations – An e-mail will be sent out for players to complete a coaching evaluation during an upcoming practice. Player Development will communicate this information to the Team Managers to assist with coordinating this process. At the U8 level, parents will evaluate the coaches. 2.) U8 Red Tournament – Mike Bigo indicated that Woodland may not show up to the tournament and that we will need to make some scheduling changes. Mike briefly discussed running time and goal differential for the tournament as well. Mike also reported that Culver’s will be donating an ice cream token for all of the goodie bags. 3.) Culver’s Ashland Hockey Day Fundraiser – Mike also mentioned that Culver’s indicated that they would be interested in hosting an Ashland Hockey Day on Monday, March 2nd from 4:00 – 8:00 PM and that AYHA would receive 10% of the sales proceeds. It was the consensus of the Board to pursue this fundraising opportunity for AYHA. 11.0 – MISCELLANEOUS: 1.) High School Hockey Co-Op – Ray informed the Board that he spoke with Brian Miller, Ashland School District Co-Curricular Director, regarding Hurley School District possibly joining Ashland School District’s Hockey Co-Op that currently includes the Washburn School District. 12.0 - NEXT MEETING: Wednesday, March 11, 2015 at 7:00 PM – BACC upper level. Motion by Christa Grande, seconded by Mike Bigo to adjourn the meeting at 8:15 PM. All in favor; none opposed. Motion carried. SUBMITTED BY: Michelle Vuorenmaa, Secretary/Registrar
AYHA BOD – 2/17/2015
"A kid on ice is seldom in hot water."
Page 2 of 2
