Barcroft Gymnastics Expansion and Arlington Mill ... - Arlingtonva

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DPR Community Center Projects and Program Shifts Sports Commission Meeting May 26th 2016

Peter Lusk Facility Operations Manager Department of Parks and Recreation

Agenda 

Aurora Hills Community Center Refurbishment



Lubber Run Community Center Project



Barcroft Sport and Fitness Center Gymnastics Expansion



Arlington Mill Community Center additions to gymnasium and program shift.

AHCC Interior Refresh Project 

In the 2015-2024 Capital Improvement Program (CIP) Aurora Hills Community, Library, and Senior Center was identified for maintenance capital improvements.

AHCC Interior Refresh Update 



SOW has been determined and Includes: 

New flooring



Painting of the facility



New tables and chairs



New circulation desk



New permanent storage



New office for OSAP Staff



New kitchen cabinets and appliances

Project Timeline September ‘16 – February ’16 

DPR requested to not start the project until September ‘16 in order to accommodate all summer camps at other possible OSAP relocation sites.

AHCC Interior Refresh Project 

Program relocation 

OSAP program participants will be moving to Gunston or Carver throughout the duration of the AHCC Interior Refresh Project.



If the OSAP program is relocated to Carver, this will not be a restoration of the Carver Senior Center.



If the OSAP program needs to be relocated to Gunston, the OSAP program and TEEN program will need to co-exist for 30 min. Mon - Friday

New Lubber Run Community Center Update 

LRCC Replacement included in adopted FY2015-2024 CIP



April 2015 early community visioning and survey feedback



June-September, 2015 massing concepts and cost estimating



July 2015 County Board direction to explore including APS Pre-K



November 2015 joint AC/APS work session review of two massing concepts

6

What we’ve heard LRCC Spring/Summer 2015 Visioning & Survey 

Preserve and maximize green space



Improve site access and safety



Integrate the building into the park

Lubber Run Visioning Session  Include multi-purpose athletic courts, exercise rooms, fitness and multipurpose flexible use spaces 

Improve outdoor courts and playground

7

What we’ve heard LRCC 

Ensure preservation of mature and cherished trees



Concerns about retaining open/green space





Building size



Hardscape



Parking



County staff



Lack of DPR preschool

Gym is needed 8

County Manager Recommendations to Board LRCC



Move forward without APS pre-kindergarten program; include DPR preschool program



Explore up to 4 stories to enable more green space



Explore structured parking to gain more green space



Include a gymnasium



Consolidate DPR staff

9

Considerations and Opportunities LRCC 

Design flexible multipurpose spaces for intergenerational programs



Design to maximize green space and proximity to park



Incorporate Nature programs



Provide a gym



Improve outdoor courts and playground



Retain DPR preschool



Relocate Culpepper Garden Senior Center



Consolidate DPR staff Walter Reed Center 10

Projected Delivery Schedule LRCC ACTIVITY

Q1

2016 Q2 Q3

Q4

Q1

2017 Q2 Q3

Q4

Q1

2018 Q2 Q3

Q4

Q1

2019 Q2 Q3

Q4

BOARD GUIDANCE A/E RFP & SELECTION BOND REFERENDUM COMMUNITY PROCESS/CONCEPT DEVELOPMENT CMAR RFP AND SELECTION PFRC REVIEWS AND APPROVAL CONSTRUCTION DOCUMENTS & PERMITS CONSTRUCTION AUTHORIZATION CONSTRUCTION OCCUPANCY

MILESTONES PROCUREMENT DESIGN CONSTRUCTION

BOARD ACTION

COMMUNITY ACTION

11

Q1

2020 Q2 Q3

Q4

BSFC Expansion Project Scope and Timeline 

Request for design and engineering proposals were issued on February 22nd, 2016



Request for design and engineering proposals were due March 4th, 2016



The Lukmire Partnership (TLP) was selected firm. 



TLP Currently working on the Aurora Hills Community, Senior Center, and Library refurbishment.

Notice to Proceed (NTP) was issued to TLP on April 4th, 2016

Project Scope and Timeline 

Schematic Design Phase: April 1st – May 2nd 2016



Cost Estimate Preparation: May 2nd – May 11th 2016 

County Review: May 3rd – May 17th 2016



Design Development: May 18th – June 20th 2016



Cost Estimate: June 20th – July 1st, 2016 

County Review: June 21st – July 6th 2016



Construction Documents: July 7th – August 18th 2016



Cost Estimate: August 18th – September 1st 2016 

County Review August 18th – September 1st 2016



Permit: August 1st – September 12th, 2016



Bid: September: 12th – October 11th 2016



Board Approval: October 25th County Board Meeting



Demolition Work Start Goal: December 2016 – Both Gyms Functional September 2017

Project Scope and Timeline 

DPR has worked congruently with DES to phase the project so that there will not be any extended closures of the facility throughout the length of the expansion.



Phase I will include HVAC work, and removal of equipment, and painting in the existing gymnasium. 



Phase II will include HVAC work, painting, and light replacement in the existing Gymnastics Space 



The gymnasium will be off limits during this phase.

All Gymnastics activities will then take place in the “New” gymnastics gymnasium.

Phase III will include the creation of staff locker rooms in the existing men’s and women’s locker rooms. 

We have chosen this as Phase III to allow for all work pertaining to gymnasiums to be completed to allow for maximum functionality of the space, as soon as possible.

Project Scope and Timeline 

Scope of Work Includes: 

Removal of Basketball Hoops from current Gymnasium



Removal of Rink System from current Gymnasium



Lighting upgrade to LED lights from current lighting in both gymnasiums



Locker room renovation to include (2) staff only locker rooms



Expansion of gymnastics program into current gymnasium



Replacement of current Building Automation System (BAS)



Roof Replacement



Scraping and Painting of Gymnasium paint in both Gymnasiums



HVAC Replacement and Redesign

Gymnastics Class Access Issues 

Expansion of the Gymnastics facility will allow for more access to classes, and will allow for more prime time class offerings.



Demand for DPR Gymnastics programs is constantly growing: 

In the Fall 0f 2009, There were 1,181 enrolled participants enrolled in Gymnastics Classes, compared to 1,821 in the fall of 2015.



Class participants are moving through class levels quickly, leaving them without higher level classes to continue their progress.



Expanding in to the second gymnasium will allow for higher level team practices, and tot classes to co-exist. 

Existing gymnasium is too small to host these classes concurrently due to safety concerns.

Gymnastics Enrollment FY10 - FY14 7000 6090

6000

6041

5540 5000

4862 4430

4000 3000 2000 1000 0 FY10

FY11

FY12

FY13

FY14

Gymnastics Class Participation and Demand Gymnastics Demand: Enrollment + Waitlists, 2009-2014 4000 3500 3000

2500 2000 1500 1000 500

FY10

FY11

Total enrollment

FY12

FY13

Total waitlisted

FY14

Sum: Total demand

During FY2015 

Enrollees reached 6,175 of which 3,177 were unique



2,738 were waitlisted in gymnastics classes (non-unique)

FY15

Spring15

Winter15

Fall14

Summer14

Spring14

Winter14

Fall13

Summer13

Spring 13

Winter 13

Fall 12

Summer 12

Spring 12

Winter 12

Fall 11

Summer11

Spring 11

Winter 11

Fall 10

Summer10

Spring 10

Winter 10

Fall 09

Summer 09

0

Gymnastics Class Waiting List Data FY 2015 Day of the Week

Age Group Waiting Lists Data

Waiting Lists Data 1400

4000

1200

3500

1000

3000

800

2500

600

2000

400

1500

200

1000

0

500 0 Preschool

During FY2015 

Total enrolled with waiting lists stacked on top

Youth

Teens

Adult

Current Team Access and Equipment Concerns 

Current Aerials Team Participation : 117



Current Tigers Team Participation: 29



Quality and Quantity of practices have decreased, as class demand has grown.



To accommodate demand, program staff has reconfigured equipment in the current space, to best serve classes and teams: 

Addition of Trio of Boy’s equipment 



Spring-loaded rings, Parallel Bars, Pommel Horse

Reduced dedicated space for Men’s and Women’s competitive equipment.

Where We’re Going 

The expansion will take our current gymnastics space from around 7,000 sf. to 15,600 sf. This is a view looking at space from wall that is currently between the two spaces.

Where We’re Going 

Here is another view of the idea for newly planned space from above what you would see if you were looking down from the mezzanine space above the old gymnasium.

Expansion Enables New Equipment & Layout 

New equipment and layout in both gyms to better serve classes and teams: 

Vault table with a hard landing surface



60 foot tumble track



60 foot rod floor



Full size competitive floor



Recreational bars and beam area



Dedicated space for men’s equipment including parallel bars, high bar, ring tower, pommel horse and mushroom training area



Training bounce bar station (new to current room)



Above ground trench bar system (new to current room)

Aerials Yearly Tournament 

The yearly Aerials Invitational may have to adjust use of space at Barcroft due to the potential of the project beginning in late December 2016/Early January 2017.



The competition portion of the tournament will be able to operate without any interruption.



Use of the current gymnasium may not be available, and other spaces may need to be considered for food, and clothing vendors. 

Arlington Mill Community Center can be a creative solution for hosting vendors if deemed feasible by Aerials Leadership.

Timeline of Events at AMCC 

Curtain Installation 



Floor Re-Striping 



End of September 2016

Rink Installation 



End of May 2016

End of October 2016

DPR has worked to ensure that the AMCC Gymnasium is not offline for an extended period of time.

Arlington Mill Curtain Installation

New AMCC Floor Layout

New* Rink System at AMCC

AMCC Rink System Installation 

Rink Dimensions – 96’ 8’’ x 60’ 8’’



44’’ walkway around the rink system per Inspection Services Division (ISD)



Current middle curtain will be modified to be 50’ long, to allow for activities on both sides of the curtain.



Curtains will be installed over both glass walls in the AMCC gymnasium.

New AMCC Gymnasium Schedule 

Department of Parks and Recreation SPREC staff have worked to create an equitable schedule for all users of the AMCC gymnasium.



Ball Hockey will retain three full seasons of programming. 

These seasons will take place in the Spring, Summer, and Fall seasons, replacing the Spring, Summer, and Winter seasons at BSFC.



DPR will be piloting a winter drop-in ball hockey schedule, to accommodate the robust Indoor Soccer program that has previously taken place at BSFC.



Arlington Mill does not have the HVAC issues that currently exist at BSFC. Air circulation and temperature will not be an issue.

New Spring, Summer, and Fall AMCC Gym Schedule 7:00 AM 8:00 AM 9:00 AM 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM 9:00 PM 10:00 PM Monday Tuesday Wednesday Thursday Friday

Saturday Sunday

Open Gym

Drop-In Pickleball

Open Gym

Pint Sized Playtime

Open Gym Open Gym

Drop In Pickleball Drop In Pickleball

Pint Sized Playtime

Open Gym

Drop In Pickleball Drop In Pickleball

Closed

Drop In Basketball Closed

Aspire!/Teen Program Drop-In Basketball

Ball Hockey Leagues

Drop In Basketball

Ball Hockey Leagues

Aspire!/Teen Program Aspire!/Teen Program

Drop In Basketball

Men's Basketball League

Aspire!/Teen Program

Drop In Volleyball

Drop In Soccer

Aspire!/Teen Program

Drop In Soccer

Drop In Basketball

Drop In Soccer

Drop In Volleyball

Ball Hockey Leagues (or 1-2 hours less, depending on league size)

New Winter AMCC Gym Schedule 7:00 AM 8:00 AM 9:00 AM 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM 9:00 PM 10:00 PM Monday

Open Gym

Tuesday

Drop-In Pickleball

Open Gym

Wednesday

Pint Sized Playtime

Open Gym

Thursday

Open Gym

Friday

Open Gym

Drop In Pickleball

Drop In Pickleball Pint Sized Playtime

Drop In Pickleball Drop In Pickleball

Aspire!/Teen Program Drop-In Basketball

Drop In Ball Hockey

Aspire!/Teen Program

Drop In Basketball

Aspire!/Teen Program

Drop In Basketball

Soccer Leagues (Men)

Aspire!/Teen Program

Drop In Volleyball

Soccer Leagues (Coed)

Aspire!/Teen Program

Saturday

Closed

Soccer Leagues

Sunday

Closed

Soccer Leagues

Drop In Soccer

Drop In Soccer

Soccer Leagues

Drop In Basketball

Questions 

Questions Regarding the Barcroft Expansion or New AMCC Operations?

Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016

Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016

Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016

Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016

Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016

Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016

Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016

Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016

Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016

Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016