benefactor, exhibiting and advertising opportunities contract
SYMPOSIUM: July 19-21, 2016 | ANCILLARY MEETINGS: July 18 & 22, 2016 | Hilton San Francisco Union Square
®
COMPANY INFORMATION Company______________________________________________________________ First Name_________________________ Last Name__________________________ Address_______________________________________________________________ City_______________________________ State/Province_______________________ Zip/Postal Code__________________________ Country_______________________ Phone_________________________________________________________________ Email__________________________________________________________________
BENEFACTOR, EXHIBITING AND ADVERTISING OPPORTUNITIES CONTRACT
By signing and submitting this contract, the benefactor, exhibitor or advertiser (“Company”) acknowledges they have the authority to enter into this contract, and that they have read and accepted the terms and conditions contained herein.
___________________________________________________ Company Representative’s Signature Date ___________________________________________________ Printed Name
OPPORTUNITY
PRICE TOTAL
PAYMENT INFORMATION
Registration
$8,500 ________
(All payments are due with signed contract and no later than 14 days prior to the event.)
Lanyards
$8,500 ________
Check (made payable to AUVSI in US dollars) Visa MasterCard American Express
Conference Bags
$8,500 ________
Bank Wire Transfer (call AUVSI for instructions)
Water Bottles
$8,500 ________
Tuesday Reception
$7,500 ________
Wednesday Reception $7,500 ________ Networking Lunch
$7,500 ________
Educational Program
$6,000 ________
Continental Breakfast Date: _____________
____________________________________________________________________________________ Cardholder’s Name (as printed on card) CVV Code
$6,000 ________
Morning Break Date: _____________
____________________________________________________________________________________ Credit Card Number Expiration Date (MM/YYYY)
$3,500 ________
Afternoon Break Date: _____________
$3,500
________
Custom Sponsorship
$_____
________
Onsite Program Ad
$_____ ________
Exhibit Space Size: ______________
________
Grand Total
________
I authorize AUVSI to use the above credit card to charge applicable benefactor fees. ____________________________________________________________________________________ Authorized Signature Date
PLEASE RETURN THIS FORM TO: AUVSI, 2700 S. Quincy St., Suite 400 Arlington, VA 22206 USA Fax: +1 703 940 1305
TERMS AND CONDITIONS Cancellation: All cancellations must be made in writing to AUVSI at 2700 S. Quincy St., Suite 400, Arlington, VA 22206, USA with a copy via email to [email protected]. It is the Company’s responsibility to confirm receipt of cancellation request with AUVSI. Should Company want to cancel, there will be a cancellation fee of 100% of total fee. No payments or deposits will be refunded due to cancellations. The date upon which the written notice of cancellation is received shall apply as the official cancellation date. Upon Company’s notification of cancellation, AUVSI reserves the right to resell the Company opportunity. In its sole discretion, AUVSI reserves the right to reject the Company opportunity, including from those companies and organization that AUVSI deems detrimental to the success of AUVSI. Force Majeure: If the show premises is destroyed by Acts of God, fire or the elements or by any cause, or in case of government intervention or regulation, military activity, terrorism, civil disturbance, strikes, labor disputes, or any other circumstances make it impossible or inadvisable to hold the show at the time and place provided in the application, then and thereupon the contract shall terminate and the Company shall waive any claim for damages or compensation, except the pro rata return of the amount paid for the opportunity after deduction of actual expenses incurred in connection with the show and there shall be no further liability on the part of either party. Responsibility: Company assumes responsibility and agrees to indemnify and defend AUVSI and the Hilton San Francisco Union Square and their respective employees and agents against any claims or expenses arising out of use of the exhibition premises. The Company understands that neither AUVSI nor the Hilton San Francisco Union Square maintains insurance covering the Company’s property and it is the sole responsibility of the Company to obtain such insurance. Companies offering rides in moving vehicles agree to enter into a separate Demonstration Participation Agreement. Change to Benefactor’s Level: All requests for changes to benefactor’s levels must be made in writing to AUVSI at 2700 S. Quincy St., Suite 400, Arlington, VA 22206, USA with a copy via email to [email protected]. It is the benefactor’s responsibility to confirm receipt of change to their Benefactor Opportunity with AUVSI.
FOR AUVSI USE ONLY
SM:_______
Date Accepted: _______
Confirmation Date: _______
Date Invoiced:_______
www.automatedvehiclessymposium.org
®
COMPANY INFORMATION Company______________________________________________________________ First Name_________________________ Last Name__________________________ Address_______________________________________________________________ City_______________________________ State/Province_______________________ Zip/Postal Code__________________________ Country_______________________ Phone_________________________________________________________________ Email__________________________________________________________________
BENEFACTOR, EXHIBITING AND ADVERTISING OPPORTUNITIES CONTRACT
By signing and submitting this contract, the benefactor, exhibitor or advertiser (“Company”) acknowledges they have the authority to enter into this contract, and that they have read and accepted the terms and conditions contained herein.
___________________________________________________ Company Representative’s Signature Date ___________________________________________________ Printed Name
OPPORTUNITY
PRICE TOTAL
PAYMENT INFORMATION
Registration
$8,500 ________
(All payments are due with signed contract and no later than 14 days prior to the event.)
Lanyards
$8,500 ________
Check (made payable to AUVSI in US dollars) Visa MasterCard American Express
Conference Bags
$8,500 ________
Bank Wire Transfer (call AUVSI for instructions)
Water Bottles
$8,500 ________
Tuesday Reception
$7,500 ________
Wednesday Reception $7,500 ________ Networking Lunch
$7,500 ________
Educational Program
$6,000 ________
Continental Breakfast Date: _____________
____________________________________________________________________________________ Cardholder’s Name (as printed on card) CVV Code
$6,000 ________
Morning Break Date: _____________
____________________________________________________________________________________ Credit Card Number Expiration Date (MM/YYYY)
$3,500 ________
Afternoon Break Date: _____________
$3,500
________
Custom Sponsorship
$_____
________
Onsite Program Ad
$_____ ________
Exhibit Space Size: ______________
________
Grand Total
________
I authorize AUVSI to use the above credit card to charge applicable benefactor fees. ____________________________________________________________________________________ Authorized Signature Date
PLEASE RETURN THIS FORM TO: AUVSI, 2700 S. Quincy St., Suite 400 Arlington, VA 22206 USA Fax: +1 703 940 1305
TERMS AND CONDITIONS Cancellation: All cancellations must be made in writing to AUVSI at 2700 S. Quincy St., Suite 400, Arlington, VA 22206, USA with a copy via email to [email protected]. It is the Company’s responsibility to confirm receipt of cancellation request with AUVSI. Should Company want to cancel, there will be a cancellation fee of 100% of total fee. No payments or deposits will be refunded due to cancellations. The date upon which the written notice of cancellation is received shall apply as the official cancellation date. Upon Company’s notification of cancellation, AUVSI reserves the right to resell the Company opportunity. In its sole discretion, AUVSI reserves the right to reject the Company opportunity, including from those companies and organization that AUVSI deems detrimental to the success of AUVSI. Force Majeure: If the show premises is destroyed by Acts of God, fire or the elements or by any cause, or in case of government intervention or regulation, military activity, terrorism, civil disturbance, strikes, labor disputes, or any other circumstances make it impossible or inadvisable to hold the show at the time and place provided in the application, then and thereupon the contract shall terminate and the Company shall waive any claim for damages or compensation, except the pro rata return of the amount paid for the opportunity after deduction of actual expenses incurred in connection with the show and there shall be no further liability on the part of either party. Responsibility: Company assumes responsibility and agrees to indemnify and defend AUVSI and the Hilton San Francisco Union Square and their respective employees and agents against any claims or expenses arising out of use of the exhibition premises. The Company understands that neither AUVSI nor the Hilton San Francisco Union Square maintains insurance covering the Company’s property and it is the sole responsibility of the Company to obtain such insurance. Companies offering rides in moving vehicles agree to enter into a separate Demonstration Participation Agreement. Change to Benefactor’s Level: All requests for changes to benefactor’s levels must be made in writing to AUVSI at 2700 S. Quincy St., Suite 400, Arlington, VA 22206, USA with a copy via email to [email protected]. It is the benefactor’s responsibility to confirm receipt of change to their Benefactor Opportunity with AUVSI.
FOR AUVSI USE ONLY
SM:_______
Date Accepted: _______
Confirmation Date: _______
Date Invoiced:_______
www.automatedvehiclessymposium.org
