BOARD OF EDUCATION MINUTES NEWELL SCHOOL DISTRICT #9 ...
BOARD OF EDUCATION MINUTES NEWELL SCHOOL DISTRICT #9-2 SEPTEMBER 12, 2016 Chairman Youngberg called the Newell Board of Education meeting to order at 6:30 p.m. with members Wells, Weeldreyer, Gaer, Wendt and Trohkimoinen present. Absent: Rolph. Administration present: Supt. Dutt, Principal Nehl, Business Mgr. Pflaumer. Visitors: Keith Morell, TJ Steele, Sabrina Harmon, Miles Burtzlaff, Brian Taylor, Scott Wince, Betsy Burtzlaff, Maynard Yule, Noreen Yule, Donna Wetz, Kim Jackson, Peggy Reichert, Rhonda Waterland, Laurie Parker, Alicia Schrank, Kathy Lamphere, Anna Erk, Laura Lewis, Eric Lewis, Denise Smeenk, Shannon Dirk, Aileen Brunner, Steve Schoenfish. Unless otherwise noted, all Board action was by unanimous decision. AGENDA Motion Weeldreyer, second Wells to approve the agenda with additions/changes. Carried. APPROVE MINUTES Motion Gaer, second Wells to approve the minutes from the August 8, 2016 meeting. Carried. APPROVE BILLS Motion Trohkimoinen, second Weeldreyer to approve payment of General Fund, Capital Outlay, , SPED and Food Service Fund bills, August end of month, September pre-paid and September 12, 2016 bills. Carried. APPROVE FINANCIAL REPORT Motion Trohkimoinen, second Wells to approve the June financial year end report as presented. Carried. PRESENTATIONS Curt Strong, representative from Johnson Controls presented a Planned Service Proposal to the Board for the new HVAC system. The proposal would be a service agreement for 3 years starting at $29,800.00. This proposal is a preventative maintenance service. Student Council members Jordan Yates and Cheyenne McTaggart met with the Board to discuss attending school on Friday, September 30th because of Homecoming. Yates stated there are many activities planned for Homecoming including a parade on Friday and if school was held on Friday there would probably be more attendance at the game along with the rest of the celebration. No decision was made at this time. Donna Wetz and Kim Jackson, Lions Club members met with the Board to request a change in the date of graduation due to a conflict with the Lions Club Convention. The Convention will be held in Deadwood May 17th through May 20th. The local Lions Club is in charge of the parade that will be held May 20th at noon which causes a conflict for the Newell members who would also like to attend Newell graduation. The request to move graduation to Sunday was suggested, or even move the time from 2:00 pm to 4:00 pm. Chairman Youngberg stated it wouldn’t be fair at this time, to change the date, as some seniors already have their announcements printed. No decision was made at this time.
OPEN & AWARD BIDS Bids were opened at the advertised time for Unleaded Gasoline, #1Diesel/#2 Diesel and LP Gas. One bid was received from CBH Cooperative for Unleaded Gasoline at $1.80.8; #1 Diesel at $2.26.9 and #2 Diesel at $2.04.1. Motion Wells, second Gaer to accept the bid from CBH Cooperative as presented. Roll Call Vote: Trohkimoinen- yes, Wendt –yes, Youngberg – yes, Gaer – yes, Weeldreyer – yes, Wells – yes. Carried. Three bids were received for LP Gas. Enning Propane $0.75/gallon/delivered; McGas of Belle Fourche $0.79/gallon/delivered; CBH Cooperative $1.39/gallon/delivered. Motion Trohkimoinen, second Wendt to accept the bid from Enning Propane at $0.75/gallon/delivered. Carried. REPORTS Reports were given by staff members at this time. DISCUSSION The Board meeting Sound System was discussed. Motion Trohkimoinen, second Wells to postpone indefinitely. Motion Trohkimoinen to amend the motion to table until the October meeting, second Weeldreyer. Carried. Handbook errors/changes: Pg. 11 Dances – second bullet, change to, Dances will end at or before midnight; Pg. 24 Weighted classes – add to the list, Pre-Calculus; Pg. 26 Senior Privileges, change to Students that have a 3.0 avg. on a weekly grade report will receive Senior Priviledge Pass. Motion Trohkimoinen, second Wells to accept changes as stated. Carried. APPROVE CONCESSION STAND SUPERVISOR Motion Gaer, second Wells to approve Lisa Wonderly as Concession Stand Supervisor at $12.00/hr. Carried. APPROVE OPEN ENROLLMENTS Motion Weeldreyer, second Youngberg to approve Open Enrollments 2017-001, 2017-002, 2017-003. Carried. APPROVE SCHOOL ON FRIDAY/SEPTEMBER 30TH Motion Wells, second Trohkimoinen, to approve school on Friday, September 30, 2016 with an early dismissal at 1:00 p.m. Carried. CHANGE TIME OF GRADUATION Motion Gaer, second Wells to change the time of Newell School Graduation from 2:00 p.m. to 4:00 p.m. on May 20, 2016. Carried. DECLARE SURPLUS Motion Wells, second Weeldreyer to surplus 20 textbooks/1 teacher edition Holt American Government 2003 ISBN 0-03-064686-3 books and 30 textbooks/1 teacher edition Holt World Geography Today 2005 ISBN 003-050968-8 books as they are determined no longer necessary, useful, or suitable for the purpose for which they were acquired. Carried.
APPROVE 2016/2017 ANNUAL BUDGET Motion Trohkimoinen, second Wells to approve the 2016/2017 Newell School Annual Budget. Carried. General Fund increase 8750. Food Service decrease 8750. APPROVE STATEMENTS OF COMPLIANCE Motion Trohkimoinen, second Youngberg to approve Statements of Compliance as presented provided there are no conflicts with current policies. Carried. APPROVE LIFETOUCH OFFICIAL PICTURE VENDOR Motion Gaer, second Wells to approve Lifetouch as the official School Pictures Vendor. Carried. APPROVE REQUEST FOR SCHOOL BOARD WAIVER SDCL 3-23-3 Motion Wells, second Weeldreyer to approve the request for school board waiver for Todd Youngberg as the request was authorized because the terms of the contract are fair, reasonable, and not contrary to the public interest such that a waiver should be granted. Carried. There being no further business, motion Wendt, second Wells to adjourn to meet October 10, 2016 at 6:30 p.m. UNAPPROVED MINUTES NEWELL BOARD OF EDUCATION (s)__________________________________ Todd Youngberg, Chairman ATTEST: (s)______________________________________ Sally Pflaumer, Business Manager Publish once at the total cost of $_164.86__.
OPEN & AWARD BIDS Bids were opened at the advertised time for Unleaded Gasoline, #1Diesel/#2 Diesel and LP Gas. One bid was received from CBH Cooperative for Unleaded Gasoline at $1.80.8; #1 Diesel at $2.26.9 and #2 Diesel at $2.04.1. Motion Wells, second Gaer to accept the bid from CBH Cooperative as presented. Roll Call Vote: Trohkimoinen- yes, Wendt –yes, Youngberg – yes, Gaer – yes, Weeldreyer – yes, Wells – yes. Carried. Three bids were received for LP Gas. Enning Propane $0.75/gallon/delivered; McGas of Belle Fourche $0.79/gallon/delivered; CBH Cooperative $1.39/gallon/delivered. Motion Trohkimoinen, second Wendt to accept the bid from Enning Propane at $0.75/gallon/delivered. Carried. REPORTS Reports were given by staff members at this time. DISCUSSION The Board meeting Sound System was discussed. Motion Trohkimoinen, second Wells to postpone indefinitely. Motion Trohkimoinen to amend the motion to table until the October meeting, second Weeldreyer. Carried. Handbook errors/changes: Pg. 11 Dances – second bullet, change to, Dances will end at or before midnight; Pg. 24 Weighted classes – add to the list, Pre-Calculus; Pg. 26 Senior Privileges, change to Students that have a 3.0 avg. on a weekly grade report will receive Senior Priviledge Pass. Motion Trohkimoinen, second Wells to accept changes as stated. Carried. APPROVE CONCESSION STAND SUPERVISOR Motion Gaer, second Wells to approve Lisa Wonderly as Concession Stand Supervisor at $12.00/hr. Carried. APPROVE OPEN ENROLLMENTS Motion Weeldreyer, second Youngberg to approve Open Enrollments 2017-001, 2017-002, 2017-003. Carried. APPROVE SCHOOL ON FRIDAY/SEPTEMBER 30TH Motion Wells, second Trohkimoinen, to approve school on Friday, September 30, 2016 with an early dismissal at 1:00 p.m. Carried. CHANGE TIME OF GRADUATION Motion Gaer, second Wells to change the time of Newell School Graduation from 2:00 p.m. to 4:00 p.m. on May 20, 2016. Carried. DECLARE SURPLUS Motion Wells, second Weeldreyer to surplus 20 textbooks/1 teacher edition Holt American Government 2003 ISBN 0-03-064686-3 books and 30 textbooks/1 teacher edition Holt World Geography Today 2005 ISBN 003-050968-8 books as they are determined no longer necessary, useful, or suitable for the purpose for which they were acquired. Carried.
APPROVE 2016/2017 ANNUAL BUDGET Motion Trohkimoinen, second Wells to approve the 2016/2017 Newell School Annual Budget. Carried. General Fund increase 8750. Food Service decrease 8750. APPROVE STATEMENTS OF COMPLIANCE Motion Trohkimoinen, second Youngberg to approve Statements of Compliance as presented provided there are no conflicts with current policies. Carried. APPROVE LIFETOUCH OFFICIAL PICTURE VENDOR Motion Gaer, second Wells to approve Lifetouch as the official School Pictures Vendor. Carried. APPROVE REQUEST FOR SCHOOL BOARD WAIVER SDCL 3-23-3 Motion Wells, second Weeldreyer to approve the request for school board waiver for Todd Youngberg as the request was authorized because the terms of the contract are fair, reasonable, and not contrary to the public interest such that a waiver should be granted. Carried. There being no further business, motion Wendt, second Wells to adjourn to meet October 10, 2016 at 6:30 p.m. UNAPPROVED MINUTES NEWELL BOARD OF EDUCATION (s)__________________________________ Todd Youngberg, Chairman ATTEST: (s)______________________________________ Sally Pflaumer, Business Manager Publish once at the total cost of $_164.86__.
