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BCAC MPASS Weekly News for Residents on the Go
September 29, 2017
2018 Budget Meeting Schedule
Board and Finance Committee review FY2018 budget Five Board members, staff and Finance Committee members had their chance to collectively assess the FY2018 draft budget at a workshop held Thursday evening. This workshop was the third in a series of meetings for different factions of the BCA to review, evaluate and chart the financial course for Brandermill with safety being primary goal. The Finance Committee and staff had met previously to dissect the first draft of the budget that ended after more than four hours of a line-by-line review. Changes from that meeting were presented at the second official meeting of the draft budget by GM Cynthia Wright to the community.
A schedule of remaining meetings can be found to the right. Staff continues to work with vendors and contractors to solidify project numbers as the process progresses. There is a special project list that contains items earmarked from the Reserve Fund but not scheduled for 2018. Management has found these projects crucial to addressing safety and aesthetic concerns in the community. General Manager Wright expressed appreciation to the BCA Board and Committees members for their dedication and commitment to maintaining the financial health of Brandermill.
REMINDER... Assessments are due October 2.
Log-in to www.brandermill.com to pay yours securely online!
October 2, 7 p.m., TBC Board of Directors Meeting, Proposed Budget distributed to members October 11, 7 p.m., HPCH Finance Committee Workshop October 25, 7 p.m., HPCH Finance Committee & BCA Management generate Recommended Budget November 6, 7 p.m., HPCH Board of Directors Meeting Recommended Budget distributed in Board Packet November 15, 7 p.m., BCA Finance Committee Meeting
Residential Brush Pick-up schedule Zone 1 will be picked up beginning October 2 at 8 a.m. If you see an area that needs our attention, please email [email protected] or call 744-1035x2001.
Reminder to residents about car thefts A resident of Glen Eagles reported to the BCA that their car was stolen, and several others were rifled through earlier this week. Police were notified and at the time of publication, the car has not yet been located. Residents are reminded of the importance of locking their cars and not leaving valuables in view.
from PROPERTY MANAGEMENT Leaf Management 101 Fall is upon us and the leaves will be floating down soon! If you plan ahead now, we can sail through “Leaf
Season” with ease. The Leaf Collection Program, which kicks off in November; signups and payment information can be found on pages 4 & 5. Please refer to Residential Design Standards 11.1.1 (d, e) regarding the appearance of yards and landscaping. As always, a little neighborly courtesy goes a long way. If everyone manages their yards in a timely, efficient manner, everyone can enjoy Mother Nature’s beauty in Brandermill.
If you’re new to Brandermill or just need a leaf refresher course, here are some things to remember: t3FGSBJOGSPNCMPXJOHPSSBLJOHMFBWFT POUP0QFO4QBDF OFJHICPSJOHZBSET PWFSSFBSGFODFT JOUPESPQJOMFUT PSJOUP UIFTUSFFUy#$"NBJOUFOBODFTUBòBOE PSDPOUSBDUPSTXJMM/05SFNPWFPSQJDL VQUIFTFMFBWFT BOEIPNFPXOFSTNBZ SFDFJWFBWJPMBUJPOGPSVOTJHIUMZDPOEJUJPOTPS0QFO4QBDF%VNQJOH t:PVNBZTFFUIF#$"NBJOUFOBODFTUBò VTJOHUIFMFBGUSVDLUPSFNPWFMFBWFT from the street. They WILL NOT remove MFBWFTXIJDIIBWFCFFOMFGUJOUIFTUSFFU JOUFOUJPOBMMZBOEUIFZBSFOPUDPOTJEFSFEQBSUPGUIF-FBG$PMMFDUJPO1SPHSBN t#BHHFEMFBWFTNBZOPUCFTUPSFEPO MBXOTJOTJHIUPGUIFSPBEPSPOOFJHIboring properties, except on your schedVMFE-FBG$PMMFDUJPOEBZ-FBWFTTIPVME CFDPMMFDUFEBOESFNPWFEQSPNQUMZ
Expedited ARB Review The Property Management department continues to evaluate its process and procedures to make the best use of our team’s time and talents. To that end, a process has been developed and approved by the Board to help streamline ARB applications, when possible. If the application falls within certain guidelines, trained staff will have the ability to pre-approve selected applications. This will collapse the timeline for homeowners who wish to make simple or common alterations to the exterior of their home, potentially saving our residents money as they negotiate with contractors on timeframes and availability, and help staff work more efficiently. Of course, we still very much value our dedicated members of the ARB panel, who will continue to evaluate more complex applications and ratify all staff-approved applications. Examples of items for potential expedited review include but may not be limited to: 1. Basic window replacements 2. Gutter installation 3. Commercial banners 4. Roof shingles 5. Driveway transition from gravel to hard surface
6. White, steel, standard garage door 7. Reapplication of expired approvals 8. Siding: white or beige (with site visit only) 9. Standard fences which follow all guidelines Residential Design Standard 2.5.4 states, “The Board of Directors reserves the right to modify, add to, or delete from any specific section of the guidelines by adoption of a written amendment at any regular Board of Directors meeting with providing prior notice.” Article VII of the 3rd Amendment states, “The Architectural Review Board(s) shall from time to time establish rules of procedure for defining the manner of application for approval and shall establish standards for the implementation of the Architectural Standards. Such rules shall be submitted to the Board of Directors for approval.” Staff will evaluate each ARB application on an individual basis and determine whether it falls into the Expedited or Full ARB Review category. It is entirely up to the professional discretion of the Property Management Specialist, in collaboration with the Director of Property Management, to determine the status of each application. Please
know that we are here to assist our homeowners as they strive to improve and enhance their properties. Our goal is to help the process along with equal measures of courtesy and common sense. Should you need an ARB application, you can find them online at our new website! One unique aspect of our work here in the Property Management department is the practice of reviewing our neighborhoods and conducting various reviews and inspections. This means our team is frequently working out and about during our departmental hours, which are 8:00-5:00, M-F. Our department is comprised of a Director who works full-time and two part-time Specialists. If you have a concern or question and would like to meet in person at the office, we recommend that you make an appointment to visit so we can offer the very best customer service possible. Give us a call at 804-744-1035: Suzie Popielec, Director—Ext. 2000 Gail Fenske, Specialist & ARB Coordinator—Ext. 2003 Lloyd Johnson, Specialist—Ext. 2001 See you around the neighborhood!
Blowin’ in the wind
'3&&"%.*44*0/
r o o d t Ou movie night in Sunday Park
Sat.,October 7 6:45 p.m.
brought to you by...
Have you noticed the green streamers hanging from trees along the parkways? Maybe a blue dot on a tree here and there? This is not the work of mischievous types but of Arborist, Kate, who has been a key figure in our Tree Maintenance Program for several years. Under Kate’s knowledgeable eye, trees that are diseased, a safety hazard or simply not thriving have been identified and removed. This has resulted not only in a healthier Brandermill forest but has drastically reduced the occurrence of trees falling during storms. The marked trees are part of the BCA late 2017 and 2018 efforts to continue the care of Brandermill’s beautiful and majestic trees.
Website launch Residents have been taking advantage of the new features on the BCA website which launched on Monday. Every day we are seeing residents logging on and setting up their passwords. Staff hopes that residents will find the website more intuitive and easier to use. Many months of work went into the organization and editing of content to have only the most up-to-date information available. Our goal is to keep photographs current and changing with the seasons. The calendar of events and “most searched” topics are located on the home page. Please send any suggestions or thoughts to [email protected]
Payment options for your assessments t#SJOHBQJDOJDEJOOFS t'3&&QPQDPSOQSPWJEFECZ$IFTUFSöFME'FEFSBM$SFEJU6OJPO t4OBDLTBOE*DF$SFBNBWBJMBCMFGSPN(SBOOZT*DF$SFBN5SVDL t#SJOHZPVSPXODIBJSPSCMBOLFU t$IJMESFONVTUCFBDDPNQBOJFECZBOBEVMU BRANDERMILL
Community Association
Residents have three options for paying their BCA assessments. • Check/cash • Bank draft • Automatic credit/debit card Please note that using a credit card will carry a 3% convenience fee. Questions about these options should be directed to Margaret Covington, 744-1035x1003 or email [email protected] or Kathy at 744-1035x1004 or email [email protected].
OCTOBER2017 Sunday
Monday
Tuesday
1 tBrush Collection 2 in Zone 1 tARB apps. due for 10/10 Mtg. tBOD Mtg., 7 p.m., TBC
8
5 p.m., SP
15 tBrush Collection 16 in Zone 3
22 tBrandermill ArtFEST, 1-5 p.m., MS
tBrush Collection in Zone 4
23
5
Saturday 6 tGREEN MARKET 7 9 a.m. - 12 p.m., MS
tShred-A-Thon 10 a.m. to noon, SL t Outdoor Movie Night 6:545, SP
tC&M Mtg., 4 p.m., BCA
Club, 6 p.m., Sunday Park
11
10
12
tGREEN MARKET 9 a.m. - 12 p.m., MS
Club, 6 p.m., Sunday Park tFC Budget Meeting
tCAM Mtg., 7 p.m., BCA
7 p.m., HPCH
17 tB’mill Recycle Day 18
tH.P. Recycle Day
this week
14
13
tARB Mtg. 3:30 p.m., BCA tLucky Foot Walk/Run
24
25
tLucky Foot Walk/Run
30 tNo
Friday
19
20
t#$"-JPOT$MVC'JTI'SZ 12 p.m. - 3 p.m., SP
26
28
27
tGREEN MARKET 9 a.m. - 12 p.m., MS
Club, 6 p.m., Sunday Park
tARB Mtg. 3:30 p.m., BCA tFC Budget Meeting 7 p.m., HPCH t)BMMPXFFO5PUT'FTU BN 41
21 tGREEN MARKET 9 a.m. - 12 p.m., MS
tLucky Foot Walk/Run
tCSC Meeting, 7 p.m. BCA
29
tLucky Foot Walk/Run
Thursday
tStorytime at the Playground Club, 6 p.m., Sunday Park 10:30 a.m., Millcrest
tARB apps. due for 10/24 Mtg.
Sunday Park 4 - 5 p.m., SP
3 tB’mill Recycle Day 4
tH.P. Recycle Day
9
tBrush Collection in Zone 2 t Wine & Cheese Cruise
t Barefoot Puppets in
Wednesday
31
t4BGF5SJDLPS5SFBUBU#NJMM8PPET QN
HAPPY HALLOWEEN! COMMITTEES: ARB"SDIJUFDUVSBM3FWJFX#PBSEt BHPC #SBOEFSNJMM)JTUPSZ1SPKFDU$PNNJUUFFt C&M$PNNVOJDBUJPOT.BSLFUJOHt CSC - Community Services FC - Finance Committee HP)FBSJOH1BOFMtCAM $PNNVOJUZ"QQFBSBODF.BJOUFOBODFtNRC - NeighborIPPE3FTJEFOUT$PVODJMtPC1MBOOJOH$PNNJUUFFtBCAo#SBOEFSNJMM$PNNVOJUZ"TTPDJBUJPOtBoDo#PBSEPG%JSFDUPSTtTF–Task Force PLACES: BCA o#$"0óDFtBCCo#SBOEFSNJMM$PVOUSZ$MVCtHI o)BNQUPO*OOtHPCH o)BSCPVS1PJOUF$MVCIPVTFtMS – Market Square SPo4VOEBZ1BSLtNB–North Beach PooltSLo4U-FEHFST1PPMtHPo)BSCPVS1PJOUF1PPMtBSC - Brandermill Sailing Ctr (SP) TBD–To Be Determined TBCo5IF#SBOEFSNJMM$IVSDI 4VOEBZ1BSLtBRo#PBUIPVTF3FTUBVSBOUtBSC#SBOEFSNJMM4BJMJOH$US 41 tWSC - Waterford Shopping Center TL – The Landing at Commodore Point OTHER: CHES o$MPWFS)JMM&MFNtCHHSo$MPWFS)JMM)JHItSCESo4XJGU$SFFL&MFNtSCMSo4XJGU$SFFL.JEEMFtCHPL – Clover Hill Public Library CCTCo$IFTUFSöFME$BSFFSBOE5FDIOJDBM$FOUFStTFCC – Thomas R. Fulgham Conference Center (Old Clover Hill High School) $ = $IBSHFGPSFWFOUtR 3FTFSWBUJPO3FRVJSFEtBRO–Brandermill Residents Only
September 29, 2017
2018 Budget Meeting Schedule
Board and Finance Committee review FY2018 budget Five Board members, staff and Finance Committee members had their chance to collectively assess the FY2018 draft budget at a workshop held Thursday evening. This workshop was the third in a series of meetings for different factions of the BCA to review, evaluate and chart the financial course for Brandermill with safety being primary goal. The Finance Committee and staff had met previously to dissect the first draft of the budget that ended after more than four hours of a line-by-line review. Changes from that meeting were presented at the second official meeting of the draft budget by GM Cynthia Wright to the community.
A schedule of remaining meetings can be found to the right. Staff continues to work with vendors and contractors to solidify project numbers as the process progresses. There is a special project list that contains items earmarked from the Reserve Fund but not scheduled for 2018. Management has found these projects crucial to addressing safety and aesthetic concerns in the community. General Manager Wright expressed appreciation to the BCA Board and Committees members for their dedication and commitment to maintaining the financial health of Brandermill.
REMINDER... Assessments are due October 2.
Log-in to www.brandermill.com to pay yours securely online!
October 2, 7 p.m., TBC Board of Directors Meeting, Proposed Budget distributed to members October 11, 7 p.m., HPCH Finance Committee Workshop October 25, 7 p.m., HPCH Finance Committee & BCA Management generate Recommended Budget November 6, 7 p.m., HPCH Board of Directors Meeting Recommended Budget distributed in Board Packet November 15, 7 p.m., BCA Finance Committee Meeting
Residential Brush Pick-up schedule Zone 1 will be picked up beginning October 2 at 8 a.m. If you see an area that needs our attention, please email [email protected] or call 744-1035x2001.
Reminder to residents about car thefts A resident of Glen Eagles reported to the BCA that their car was stolen, and several others were rifled through earlier this week. Police were notified and at the time of publication, the car has not yet been located. Residents are reminded of the importance of locking their cars and not leaving valuables in view.
from PROPERTY MANAGEMENT Leaf Management 101 Fall is upon us and the leaves will be floating down soon! If you plan ahead now, we can sail through “Leaf
Season” with ease. The Leaf Collection Program, which kicks off in November; signups and payment information can be found on pages 4 & 5. Please refer to Residential Design Standards 11.1.1 (d, e) regarding the appearance of yards and landscaping. As always, a little neighborly courtesy goes a long way. If everyone manages their yards in a timely, efficient manner, everyone can enjoy Mother Nature’s beauty in Brandermill.
If you’re new to Brandermill or just need a leaf refresher course, here are some things to remember: t3FGSBJOGSPNCMPXJOHPSSBLJOHMFBWFT POUP0QFO4QBDF OFJHICPSJOHZBSET PWFSSFBSGFODFT JOUPESPQJOMFUT PSJOUP UIFTUSFFUy#$"NBJOUFOBODFTUBòBOE PSDPOUSBDUPSTXJMM/05SFNPWFPSQJDL VQUIFTFMFBWFT BOEIPNFPXOFSTNBZ SFDFJWFBWJPMBUJPOGPSVOTJHIUMZDPOEJUJPOTPS0QFO4QBDF%VNQJOH t:PVNBZTFFUIF#$"NBJOUFOBODFTUBò VTJOHUIFMFBGUSVDLUPSFNPWFMFBWFT from the street. They WILL NOT remove MFBWFTXIJDIIBWFCFFOMFGUJOUIFTUSFFU JOUFOUJPOBMMZBOEUIFZBSFOPUDPOTJEFSFEQBSUPGUIF-FBG$PMMFDUJPO1SPHSBN t#BHHFEMFBWFTNBZOPUCFTUPSFEPO MBXOTJOTJHIUPGUIFSPBEPSPOOFJHIboring properties, except on your schedVMFE-FBG$PMMFDUJPOEBZ-FBWFTTIPVME CFDPMMFDUFEBOESFNPWFEQSPNQUMZ
Expedited ARB Review The Property Management department continues to evaluate its process and procedures to make the best use of our team’s time and talents. To that end, a process has been developed and approved by the Board to help streamline ARB applications, when possible. If the application falls within certain guidelines, trained staff will have the ability to pre-approve selected applications. This will collapse the timeline for homeowners who wish to make simple or common alterations to the exterior of their home, potentially saving our residents money as they negotiate with contractors on timeframes and availability, and help staff work more efficiently. Of course, we still very much value our dedicated members of the ARB panel, who will continue to evaluate more complex applications and ratify all staff-approved applications. Examples of items for potential expedited review include but may not be limited to: 1. Basic window replacements 2. Gutter installation 3. Commercial banners 4. Roof shingles 5. Driveway transition from gravel to hard surface
6. White, steel, standard garage door 7. Reapplication of expired approvals 8. Siding: white or beige (with site visit only) 9. Standard fences which follow all guidelines Residential Design Standard 2.5.4 states, “The Board of Directors reserves the right to modify, add to, or delete from any specific section of the guidelines by adoption of a written amendment at any regular Board of Directors meeting with providing prior notice.” Article VII of the 3rd Amendment states, “The Architectural Review Board(s) shall from time to time establish rules of procedure for defining the manner of application for approval and shall establish standards for the implementation of the Architectural Standards. Such rules shall be submitted to the Board of Directors for approval.” Staff will evaluate each ARB application on an individual basis and determine whether it falls into the Expedited or Full ARB Review category. It is entirely up to the professional discretion of the Property Management Specialist, in collaboration with the Director of Property Management, to determine the status of each application. Please
know that we are here to assist our homeowners as they strive to improve and enhance their properties. Our goal is to help the process along with equal measures of courtesy and common sense. Should you need an ARB application, you can find them online at our new website! One unique aspect of our work here in the Property Management department is the practice of reviewing our neighborhoods and conducting various reviews and inspections. This means our team is frequently working out and about during our departmental hours, which are 8:00-5:00, M-F. Our department is comprised of a Director who works full-time and two part-time Specialists. If you have a concern or question and would like to meet in person at the office, we recommend that you make an appointment to visit so we can offer the very best customer service possible. Give us a call at 804-744-1035: Suzie Popielec, Director—Ext. 2000 Gail Fenske, Specialist & ARB Coordinator—Ext. 2003 Lloyd Johnson, Specialist—Ext. 2001 See you around the neighborhood!
Blowin’ in the wind
'3&&"%.*44*0/
r o o d t Ou movie night in Sunday Park
Sat.,October 7 6:45 p.m.
brought to you by...
Have you noticed the green streamers hanging from trees along the parkways? Maybe a blue dot on a tree here and there? This is not the work of mischievous types but of Arborist, Kate, who has been a key figure in our Tree Maintenance Program for several years. Under Kate’s knowledgeable eye, trees that are diseased, a safety hazard or simply not thriving have been identified and removed. This has resulted not only in a healthier Brandermill forest but has drastically reduced the occurrence of trees falling during storms. The marked trees are part of the BCA late 2017 and 2018 efforts to continue the care of Brandermill’s beautiful and majestic trees.
Website launch Residents have been taking advantage of the new features on the BCA website which launched on Monday. Every day we are seeing residents logging on and setting up their passwords. Staff hopes that residents will find the website more intuitive and easier to use. Many months of work went into the organization and editing of content to have only the most up-to-date information available. Our goal is to keep photographs current and changing with the seasons. The calendar of events and “most searched” topics are located on the home page. Please send any suggestions or thoughts to [email protected]
Payment options for your assessments t#SJOHBQJDOJDEJOOFS t'3&&QPQDPSOQSPWJEFECZ$IFTUFSöFME'FEFSBM$SFEJU6OJPO t4OBDLTBOE*DF$SFBNBWBJMBCMFGSPN(SBOOZT*DF$SFBN5SVDL t#SJOHZPVSPXODIBJSPSCMBOLFU t$IJMESFONVTUCFBDDPNQBOJFECZBOBEVMU BRANDERMILL
Community Association
Residents have three options for paying their BCA assessments. • Check/cash • Bank draft • Automatic credit/debit card Please note that using a credit card will carry a 3% convenience fee. Questions about these options should be directed to Margaret Covington, 744-1035x1003 or email [email protected] or Kathy at 744-1035x1004 or email [email protected].
OCTOBER2017 Sunday
Monday
Tuesday
1 tBrush Collection 2 in Zone 1 tARB apps. due for 10/10 Mtg. tBOD Mtg., 7 p.m., TBC
8
5 p.m., SP
15 tBrush Collection 16 in Zone 3
22 tBrandermill ArtFEST, 1-5 p.m., MS
tBrush Collection in Zone 4
23
5
Saturday 6 tGREEN MARKET 7 9 a.m. - 12 p.m., MS
tShred-A-Thon 10 a.m. to noon, SL t Outdoor Movie Night 6:545, SP
tC&M Mtg., 4 p.m., BCA
Club, 6 p.m., Sunday Park
11
10
12
tGREEN MARKET 9 a.m. - 12 p.m., MS
Club, 6 p.m., Sunday Park tFC Budget Meeting
tCAM Mtg., 7 p.m., BCA
7 p.m., HPCH
17 tB’mill Recycle Day 18
tH.P. Recycle Day
this week
14
13
tARB Mtg. 3:30 p.m., BCA tLucky Foot Walk/Run
24
25
tLucky Foot Walk/Run
30 tNo
Friday
19
20
t#$"-JPOT$MVC'JTI'SZ 12 p.m. - 3 p.m., SP
26
28
27
tGREEN MARKET 9 a.m. - 12 p.m., MS
Club, 6 p.m., Sunday Park
tARB Mtg. 3:30 p.m., BCA tFC Budget Meeting 7 p.m., HPCH t)BMMPXFFO5PUT'FTU BN 41
21 tGREEN MARKET 9 a.m. - 12 p.m., MS
tLucky Foot Walk/Run
tCSC Meeting, 7 p.m. BCA
29
tLucky Foot Walk/Run
Thursday
tStorytime at the Playground Club, 6 p.m., Sunday Park 10:30 a.m., Millcrest
tARB apps. due for 10/24 Mtg.
Sunday Park 4 - 5 p.m., SP
3 tB’mill Recycle Day 4
tH.P. Recycle Day
9
tBrush Collection in Zone 2 t Wine & Cheese Cruise
t Barefoot Puppets in
Wednesday
31
t4BGF5SJDLPS5SFBUBU#NJMM8PPET QN
HAPPY HALLOWEEN! COMMITTEES: ARB"SDIJUFDUVSBM3FWJFX#PBSEt BHPC #SBOEFSNJMM)JTUPSZ1SPKFDU$PNNJUUFFt C&M$PNNVOJDBUJPOT.BSLFUJOHt CSC - Community Services FC - Finance Committee HP)FBSJOH1BOFMtCAM $PNNVOJUZ"QQFBSBODF.BJOUFOBODFtNRC - NeighborIPPE3FTJEFOUT$PVODJMtPC1MBOOJOH$PNNJUUFFtBCAo#SBOEFSNJMM$PNNVOJUZ"TTPDJBUJPOtBoDo#PBSEPG%JSFDUPSTtTF–Task Force PLACES: BCA o#$"0óDFtBCCo#SBOEFSNJMM$PVOUSZ$MVCtHI o)BNQUPO*OOtHPCH o)BSCPVS1PJOUF$MVCIPVTFtMS – Market Square SPo4VOEBZ1BSLtNB–North Beach PooltSLo4U-FEHFST1PPMtHPo)BSCPVS1PJOUF1PPMtBSC - Brandermill Sailing Ctr (SP) TBD–To Be Determined TBCo5IF#SBOEFSNJMM$IVSDI 4VOEBZ1BSLtBRo#PBUIPVTF3FTUBVSBOUtBSC#SBOEFSNJMM4BJMJOH$US 41 tWSC - Waterford Shopping Center TL – The Landing at Commodore Point OTHER: CHES o$MPWFS)JMM&MFNtCHHSo$MPWFS)JMM)JHItSCESo4XJGU$SFFL&MFNtSCMSo4XJGU$SFFL.JEEMFtCHPL – Clover Hill Public Library CCTCo$IFTUFSöFME$BSFFSBOE5FDIOJDBM$FOUFStTFCC – Thomas R. Fulgham Conference Center (Old Clover Hill High School) $ = $IBSHFGPSFWFOUtR 3FTFSWBUJPO3FRVJSFEtBRO–Brandermill Residents Only
