Cedar Valley Soccer Club
Cedar Valley Soccer Club CVSA Meeting Minutes Cedar Valley Soccer Association (CVSA) Meeting Type: Executive - Staff - Closed Meeting Date: August 30th, 2015 Meeting Time: 6:00 pm Meeting Location: CVSC Office (Wrestling Museum), Waterloo, IA Executive Board Member Bryan Earnest (President) James Cook (Vice-President) Edward Stoffer (Secretary) Kristi Wagner (Treasurer) Jenny Garcia (Complex) Mandy Yoder (Registrar) Jason Koch (Select) Mimi Coenen (Sponsorship/Publicity) Carrie Rankin (Sponsorship/Publicity)
Present
Absent
X X X X X X X X X
CVSA Employees
Present
Chris Worthley (DSO)
X
Absent
Operations Report (Chris Worthley): Josh Sanderson – Happy and signed 3-year contract. Taking on DOC responsibilities. Contracts done for all coaches with most signed at time of meeting. Still recruiting new coaches. Academy & Dynos: o 9/10 – James & Bob with 30 boys/30 girls. o 7/8 – 24 kids Harry and Noel to coach under Josh o Dynos – 70 kids w/no plan as of meeting date. CVSC Recreational Report: o 172 teams set for spring season o 175 teams competing in this fall season (with 4 U19) o Kids still on waiting lists for teams o Schedule will be done at least a week before season starts. DOC Search: o Monday, August 31st the ads will be dropped. o With a couple of new resumes coming in right before deadline. o 3-4 viable candidates are available from the group that has applied.
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Cedar Valley Soccer Club Complex Setup: DONE!! Great Day of help from the community. Discussed the need to have volunteer coordinator to help Randy with volunteers. o In the latter part of September set a meeting with Randy & Complex Director, Bryan Foster, Jenny Garcia, Bryan Ernest, & Chris Worthley to discuss organizational chart and roles of staff and volunteers. o Part of this meeting would also work to implement a manual of Standard Operating Procedures (SOP) for the complex. Parking Lot at the Complex: o Discovered that the crack is in worse shape the originally believed. o Whole parking lot needs to be sealed, not just where the main issues are. o Quotes from Pate Construction and Doug Schindel. o As part of this discussion was setting an annual meeting with the complex committee to discuss capital improvements at the complex. Policy of Playability at the Complex: o Randy & Chris make the call regarding whether or not to play games after rain events. With Chris’s added involvement to the decision making process this has worked well. o Discussion of Festive games that were cancelled due to rain event the previous weekend. o What goes into the decision making process: Playing on fields that are too wet could have damaged the fields to the point of spending more to repair them Safety concerns w/kids playing on soggy fields Financial Update (Kristi Wagner): Lincoln Savings Bank Proposal o This would put all the accounts in one place for easy access, all under one umbrella for the club. o This is part of a new non-profit program that LSB is offering o Teams would have access to their own accounts with online access for managers. Plus a free scanner to make deposits. Jim Cook motion to approve banking relationship to LSB with annual review or relationship. 2nd Jenny Garcia 8 – Aye 1 – Abstention – Jason Koch New Business (Open): o Winter registration discussion
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Cedar Valley Soccer Club Discuss indoor program at next board meeting o Creating an online store Spirit wear is online now at soccer.com Discussion to make it more available and let more people know about it. o Referees: Discussion on how to encourage more youth to become certified referees. Offer food coupons for multiple games refereed a day for the rec season. Pay for re-registration after 20 games worked in rec. Start a mentoring program for youth referees. The meeting was adjourned at: 10:00 pm Edward Stoffer, Secretary, Cedar Valley Soccer Club
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Present
Absent
X X X X X X X X X
CVSA Employees
Present
Chris Worthley (DSO)
X
Absent
Operations Report (Chris Worthley): Josh Sanderson – Happy and signed 3-year contract. Taking on DOC responsibilities. Contracts done for all coaches with most signed at time of meeting. Still recruiting new coaches. Academy & Dynos: o 9/10 – James & Bob with 30 boys/30 girls. o 7/8 – 24 kids Harry and Noel to coach under Josh o Dynos – 70 kids w/no plan as of meeting date. CVSC Recreational Report: o 172 teams set for spring season o 175 teams competing in this fall season (with 4 U19) o Kids still on waiting lists for teams o Schedule will be done at least a week before season starts. DOC Search: o Monday, August 31st the ads will be dropped. o With a couple of new resumes coming in right before deadline. o 3-4 viable candidates are available from the group that has applied.
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Cedar Valley Soccer Club Complex Setup: DONE!! Great Day of help from the community. Discussed the need to have volunteer coordinator to help Randy with volunteers. o In the latter part of September set a meeting with Randy & Complex Director, Bryan Foster, Jenny Garcia, Bryan Ernest, & Chris Worthley to discuss organizational chart and roles of staff and volunteers. o Part of this meeting would also work to implement a manual of Standard Operating Procedures (SOP) for the complex. Parking Lot at the Complex: o Discovered that the crack is in worse shape the originally believed. o Whole parking lot needs to be sealed, not just where the main issues are. o Quotes from Pate Construction and Doug Schindel. o As part of this discussion was setting an annual meeting with the complex committee to discuss capital improvements at the complex. Policy of Playability at the Complex: o Randy & Chris make the call regarding whether or not to play games after rain events. With Chris’s added involvement to the decision making process this has worked well. o Discussion of Festive games that were cancelled due to rain event the previous weekend. o What goes into the decision making process: Playing on fields that are too wet could have damaged the fields to the point of spending more to repair them Safety concerns w/kids playing on soggy fields Financial Update (Kristi Wagner): Lincoln Savings Bank Proposal o This would put all the accounts in one place for easy access, all under one umbrella for the club. o This is part of a new non-profit program that LSB is offering o Teams would have access to their own accounts with online access for managers. Plus a free scanner to make deposits. Jim Cook motion to approve banking relationship to LSB with annual review or relationship. 2nd Jenny Garcia 8 – Aye 1 – Abstention – Jason Koch New Business (Open): o Winter registration discussion
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Cedar Valley Soccer Club Discuss indoor program at next board meeting o Creating an online store Spirit wear is online now at soccer.com Discussion to make it more available and let more people know about it. o Referees: Discussion on how to encourage more youth to become certified referees. Offer food coupons for multiple games refereed a day for the rec season. Pay for re-registration after 20 games worked in rec. Start a mentoring program for youth referees. The meeting was adjourned at: 10:00 pm Edward Stoffer, Secretary, Cedar Valley Soccer Club
CVYSA - PO Box 391 - Cedar Falls, IA 50613
