City Council Agenda â August 28, 2017 - City of Vancouver
Timothy D. Leavitt, Mayor Jack Burkman ∙ Bart Hansen ∙ Bill Turlay Anne McEnerny-Ogle ∙ Alishia Topper ∙ Ty Stober
City Council Agenda – August 28, 2017 WORKSHOPS 4:15 p.m. - 6:00 p.m. City Council Chambers – 415 W. 6th Street, Vancouver, WA 4:15-5:00 p.m.
Mid-Year Financial Update
- Lloyd Tyler, Chief Financial Officer, 487-8469 - Natasha Ramras, Deputy Finance Director, 487-8484 5:00-6:00 p.m.
Homeless Issues Update
- Jonathan Young, Chief Assistant City Attorney, 487-8500 - Greg Raquer, Vancouver Police Lieutenant, 487-7491 - Chad Eiken, Community and Economic Development Director, 487-7882
COUNCIL DINNER/ADMINISTRATIVE UPDATES 6:00 – 6:30 p.m.
COUNCIL CONSENT AGENDA MEETING 6:30 p.m. City Council Chambers – 415 W. 6th Street, Vancouver, WA Pledge of Allegiance Call to Order & Roll Call Proclamation: Suicide Awareness and Prevention Month - Annett Pickett, Volunteer, NAMI Southwest Washington Proclamation: Clark County Connects Day of Service - Gary Bock and Steve Nicholson, Clark County Connects Citizen Communication (Items 1-9) This is the place on the agenda where the public is invited to speak to Council regarding the items on tonight’s Consent Agenda. The person speaking is requested to complete a yellow, pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item to be addressed. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit
Vancouver City Council Meeting Agenda – 08/28/17
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at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes.
Consent Agenda (Items 1-9) The following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by Council. If discussion is requested, the item will be moved from the Consent Agenda and considered separately – after the motion has been made and passed to approve the remaining items.
NO. ITEM 1.
REQUEST
West 28th Street, Grant Street, and Daniels Street Water Main Replacement Project, Construction Acceptance & Release of Retainage
STAFF REPORT
Action requested: Accept the W 28th 094-17 St, Grant, and Daniels Water Main Replacement project as constructed by Halme Excavating, Incorporated of Battle Ground, Washington, and authorize release of retainage in the amount of $16,570.48, subject to receipt of all documentation required by law. Tyler Clary, Water Engineering Program Manager, 487-7169 Michelle Henry, Civil Engineer, 4877155
2.
Purchase of Replacement Milling Machine
Cold Action requested: Authorize the City 095-17 Manager or his designee to approve the purchase of the equipment from Wirtgen utilizing their NJPA contract (#032515-WAI) through its authorized distributor, Modern Machinery, located in Portland, Oregon. Barbara Basnett, Equipment Services Superintendent, 487-8205
3.
Amendment to Professional Services Agreement with Accent Business Services, Inc. for IT Staff and Temporary Services
Action requested: Approve an 096-17 amendment to the professional services agreement with Accent Business Services, Inc. in the amount of $662,996 for a total contract amount of $1,256,996. Patrick Gilbride, Information Technology Director, 487-7650
www.cityofvancouver.us (360) 487-8600 | WA Relay 711 415 W. 6th St. | PO Box 1995, Vancouver, WA 98668-1995
Vancouver City Council Meeting Agenda – 08/28/17
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4.
DocuSign Electronic Provider Authorization
Signature Action requested: Adopt a resolution 097-17 authorizing use of electronic signature technology. A RESOLUTION of the City of Vancouver establishing a method and Michael Nigrey, Assistant City Attorney, process for the use of electronic 487-8500 signature technology Patrick Gilbride, Information Technology Director, 487-7650
5.
Right-of-way Franchise Ordinance Action requested: Approve the 098-17 for MCImetro Access Transmission ordinance on first reading, setting date Services Corp of second reading and public hearing for Monday, October 2, 2017. AN ORDINANCE relating to management of the public rights-of- Michael Nigrey, Assistant City Attorney, way, granting to MCImetro Access 487-8500 Transmission Services Corp. d/b/a/ Verizon Access Transmission Services, a Delaware Limited Liability Company, having a non-exclusive and revocable franchise to install, operate and maintain a telecommunications system in, on, over, upon, along, and across public rights-of-way of the City of Vancouver, Washington, prescribing certain rights, duties, terms and conditions with respect to such franchise; providing for setting an effective date and conditions.
6.
Revisions to Civil Service Ordinance
7.
Appointments to the Aviation Action requested: Appoint to the Advisory Committee (AAC) Aviation Advisory Committee Phil
Action requested: Approve the 099-17 ordinance on first reading, setting date AN ORDINANCE amending Chapter of second reading and public hearing 2.57 related to Civil Service for Police for Monday, September 11, 2017. and Fire Employees; amending Chapter 2.20 related to Police Julie Hannon, Interim Human Resources Department Personnel; amending Director, 487-8309 Chapter 2.32 related to Fire Department Personnel; grandfathering Laura Scavone, Human Resources newly covered employees into their Deputy Director, 487-8406 current positions; and providing for savings, severability, and an effective date. n/a
www.cityofvancouver.us (360) 487-8600 | WA Relay 711 415 W. 6th St. | PO Box 1995, Vancouver, WA 98668-1995
Vancouver City Council Meeting Agenda – 08/28/17
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Haberthur, term beginning immediately and expiring July 31, 2020, and Frank Lambert, term beginning immediately and expiring July 31, 2019; and reappoint Kimberly Darin and John McAleer, terms beginning immediately and expiring July 31, 2020. Council Committee 2 (Hansen, Turlay, Topper) 8.
Appointments to the Downtown Action requested: Appoint Jan Redevelopment Authority (DRA) Robertson to a mid-term appointment on the Downtown Redevelopment Authority Board of Directors, term beginning immediately and expiring December 31, 2020. Council Committee 1 McEnerny-Ogle, Stober)
9.
Approval of Claim Vouchers (Copy available upon request)
n/a
(Burkman,
Action requested: Approve Claim Vouchers for August 28, 2017.
n/a
Citizen Forum This is the place on the agenda where the public is invited to speak to Council regarding any issue. Up to 90 minutes will be allotted for the Citizen Forum. Each speaker is requested to fill out a pre-printed testimony card (provided at the counter at the entrance to Chambers) with their name/address and matter to be discussed. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Each speaker shall have one opportunity to address the Council. Citizens testifying are asked to limit testimony to three minutes.
Adjournment City Hall is served by C-TRAN. Route information and schedules are available online at www.c-tran.com. You also may reach C-TRAN at (360) 695-0123 for more information on times, fares, and routes. Anyone needing language interpretation services or accommodations with a disability at a Vancouver City Council meeting may contact the City Manager’s staff at (360) 487-8600 (Voice/TTY 487-8602). Assistive listening devices and live Closed Captioning are available for the deaf, hard of hearing and general public use. Please notify a staff person if you wish to use one of the devices. Every attempt at reasonable accommodation will be made. To request this agenda in another format, please also contact the phone numbers listed above.
www.cityofvancouver.us (360) 487-8600 | WA Relay 711 415 W. 6th St. | PO Box 1995, Vancouver, WA 98668-1995
City Council Agenda – August 28, 2017 WORKSHOPS 4:15 p.m. - 6:00 p.m. City Council Chambers – 415 W. 6th Street, Vancouver, WA 4:15-5:00 p.m.
Mid-Year Financial Update
- Lloyd Tyler, Chief Financial Officer, 487-8469 - Natasha Ramras, Deputy Finance Director, 487-8484 5:00-6:00 p.m.
Homeless Issues Update
- Jonathan Young, Chief Assistant City Attorney, 487-8500 - Greg Raquer, Vancouver Police Lieutenant, 487-7491 - Chad Eiken, Community and Economic Development Director, 487-7882
COUNCIL DINNER/ADMINISTRATIVE UPDATES 6:00 – 6:30 p.m.
COUNCIL CONSENT AGENDA MEETING 6:30 p.m. City Council Chambers – 415 W. 6th Street, Vancouver, WA Pledge of Allegiance Call to Order & Roll Call Proclamation: Suicide Awareness and Prevention Month - Annett Pickett, Volunteer, NAMI Southwest Washington Proclamation: Clark County Connects Day of Service - Gary Bock and Steve Nicholson, Clark County Connects Citizen Communication (Items 1-9) This is the place on the agenda where the public is invited to speak to Council regarding the items on tonight’s Consent Agenda. The person speaking is requested to complete a yellow, pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item to be addressed. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit
Vancouver City Council Meeting Agenda – 08/28/17
2
at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes.
Consent Agenda (Items 1-9) The following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by Council. If discussion is requested, the item will be moved from the Consent Agenda and considered separately – after the motion has been made and passed to approve the remaining items.
NO. ITEM 1.
REQUEST
West 28th Street, Grant Street, and Daniels Street Water Main Replacement Project, Construction Acceptance & Release of Retainage
STAFF REPORT
Action requested: Accept the W 28th 094-17 St, Grant, and Daniels Water Main Replacement project as constructed by Halme Excavating, Incorporated of Battle Ground, Washington, and authorize release of retainage in the amount of $16,570.48, subject to receipt of all documentation required by law. Tyler Clary, Water Engineering Program Manager, 487-7169 Michelle Henry, Civil Engineer, 4877155
2.
Purchase of Replacement Milling Machine
Cold Action requested: Authorize the City 095-17 Manager or his designee to approve the purchase of the equipment from Wirtgen utilizing their NJPA contract (#032515-WAI) through its authorized distributor, Modern Machinery, located in Portland, Oregon. Barbara Basnett, Equipment Services Superintendent, 487-8205
3.
Amendment to Professional Services Agreement with Accent Business Services, Inc. for IT Staff and Temporary Services
Action requested: Approve an 096-17 amendment to the professional services agreement with Accent Business Services, Inc. in the amount of $662,996 for a total contract amount of $1,256,996. Patrick Gilbride, Information Technology Director, 487-7650
www.cityofvancouver.us (360) 487-8600 | WA Relay 711 415 W. 6th St. | PO Box 1995, Vancouver, WA 98668-1995
Vancouver City Council Meeting Agenda – 08/28/17
3
4.
DocuSign Electronic Provider Authorization
Signature Action requested: Adopt a resolution 097-17 authorizing use of electronic signature technology. A RESOLUTION of the City of Vancouver establishing a method and Michael Nigrey, Assistant City Attorney, process for the use of electronic 487-8500 signature technology Patrick Gilbride, Information Technology Director, 487-7650
5.
Right-of-way Franchise Ordinance Action requested: Approve the 098-17 for MCImetro Access Transmission ordinance on first reading, setting date Services Corp of second reading and public hearing for Monday, October 2, 2017. AN ORDINANCE relating to management of the public rights-of- Michael Nigrey, Assistant City Attorney, way, granting to MCImetro Access 487-8500 Transmission Services Corp. d/b/a/ Verizon Access Transmission Services, a Delaware Limited Liability Company, having a non-exclusive and revocable franchise to install, operate and maintain a telecommunications system in, on, over, upon, along, and across public rights-of-way of the City of Vancouver, Washington, prescribing certain rights, duties, terms and conditions with respect to such franchise; providing for setting an effective date and conditions.
6.
Revisions to Civil Service Ordinance
7.
Appointments to the Aviation Action requested: Appoint to the Advisory Committee (AAC) Aviation Advisory Committee Phil
Action requested: Approve the 099-17 ordinance on first reading, setting date AN ORDINANCE amending Chapter of second reading and public hearing 2.57 related to Civil Service for Police for Monday, September 11, 2017. and Fire Employees; amending Chapter 2.20 related to Police Julie Hannon, Interim Human Resources Department Personnel; amending Director, 487-8309 Chapter 2.32 related to Fire Department Personnel; grandfathering Laura Scavone, Human Resources newly covered employees into their Deputy Director, 487-8406 current positions; and providing for savings, severability, and an effective date. n/a
www.cityofvancouver.us (360) 487-8600 | WA Relay 711 415 W. 6th St. | PO Box 1995, Vancouver, WA 98668-1995
Vancouver City Council Meeting Agenda – 08/28/17
4
Haberthur, term beginning immediately and expiring July 31, 2020, and Frank Lambert, term beginning immediately and expiring July 31, 2019; and reappoint Kimberly Darin and John McAleer, terms beginning immediately and expiring July 31, 2020. Council Committee 2 (Hansen, Turlay, Topper) 8.
Appointments to the Downtown Action requested: Appoint Jan Redevelopment Authority (DRA) Robertson to a mid-term appointment on the Downtown Redevelopment Authority Board of Directors, term beginning immediately and expiring December 31, 2020. Council Committee 1 McEnerny-Ogle, Stober)
9.
Approval of Claim Vouchers (Copy available upon request)
n/a
(Burkman,
Action requested: Approve Claim Vouchers for August 28, 2017.
n/a
Citizen Forum This is the place on the agenda where the public is invited to speak to Council regarding any issue. Up to 90 minutes will be allotted for the Citizen Forum. Each speaker is requested to fill out a pre-printed testimony card (provided at the counter at the entrance to Chambers) with their name/address and matter to be discussed. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Each speaker shall have one opportunity to address the Council. Citizens testifying are asked to limit testimony to three minutes.
Adjournment City Hall is served by C-TRAN. Route information and schedules are available online at www.c-tran.com. You also may reach C-TRAN at (360) 695-0123 for more information on times, fares, and routes. Anyone needing language interpretation services or accommodations with a disability at a Vancouver City Council meeting may contact the City Manager’s staff at (360) 487-8600 (Voice/TTY 487-8602). Assistive listening devices and live Closed Captioning are available for the deaf, hard of hearing and general public use. Please notify a staff person if you wish to use one of the devices. Every attempt at reasonable accommodation will be made. To request this agenda in another format, please also contact the phone numbers listed above.
www.cityofvancouver.us (360) 487-8600 | WA Relay 711 415 W. 6th St. | PO Box 1995, Vancouver, WA 98668-1995
