city of vancouver · washington vancouver city council agenda
CITY OF VANCOUVER ∙ WASHINGTON Vancouver City Hall – Council Chambers – 415 W. 6th Street PO Box 1995 – Vancouver Washington 98668-1995
www.cityofvancouver.us
Timothy D. Leavitt, Mayor Councilmembers Jeanne Harris, Jeanne E. Stewart, Larry J. Smith, Jack Burkman, Bart Hansen and Bill Turlay City Hall is served by C-TRAN routes 3, 4, 44 and the 105 Express. Bus schedules are available at City Hall and other public buildings. You may reach C-TRAN at 695-0123 for information on times, fares, and routes. Anyone with a disability who needs assistance at a Vancouver City Council meeting may contact the City Manager’s staff at 4878600 (Voice/TTY). Every attempt at reasonable accommodation will be made. Assistive listening devices and live Closed Captioning are available for the deaf, hard of hearing and general public use. Please notify a staff person if you wish to use one of the devices.
VANCOUVER CITY COUNCIL AGENDA – JULY 1, 2013 WORKSHOPS (City Council Chambers) 4:00-5:00 p.m.
FIRE DEPARTMENT UPDATE – STATUS AND UPDATED INFORMATION ON FOUR PROJECTS
Summary This is an informational workshop to update Council on several projects being implemented by the fire department including: EMS procurement, future fire station planning process, the EMS pilot and July 4th planning and enforcement. (Joe Molina, Vancouver Fire Chief, 487-7201; Dan Olson, Vancouver Deputy Fire Chief, 487-7203) 5:00-5:30 P.M.
PEARSON FIELD MASTER AND LAYOUT PLANS
Summary The City is in the process of updating the Master Plan (MP) and Airport Layout Plan (ALP) for Pearson Field Airport. The last MP/ALP was done in October 2001. The Federal Aviation Administration (FAA) requires MP/ALP to have been updated within 10 years for the airport to be eligible for annual entitlement funds (~$150K / year) and for competitive Airport Improvement Program (AIP) grants. Staff will provide a briefing on the Master Plan and Airport Layout Plan including a current status of the airport. (Willy Williamson, Airport Manager, 487-8619; Paul Speer, Chairman, COV Aviation Advisory Committee) 5:30-6:00 p.m.
C-TRAN GOVERNANCE FOLLOW-UP DISCUSSION
Summary C-TRAN operates as a Public Transportation Benefit Authority (PTBA) under state statute RCW 36.57A. As such, C-TRAN is obligated to follow the procedures outlined in the statute relating to Board
City Council Regular Meeting July 1, 2013 Page 2 of 5
membership, composition, and periodic review of composition. Staff will provide a report regarding City participation in an upcoming C-TRAN governance committee that will discuss such issues. (Matt Ransom, Project Development and Policy Manager, 487-7707)
REGULAR COUNCIL MEETING (City Council Chambers) 7:00 p.m. PLEDGE OF ALLEGIANCE CALL TO ORDER AND ROLL CALL APPROVAL OF MINUTES OF JUNE 17, 2013 APPROVAL OF MINUTES OF JUNE 24, 2013 PROCLAMATION: NATIONAL PARKS AND RECREATION MONTH
CITIZEN COMMUNICATION This is the place on the agenda where the public is invited to speak to Council regarding the items on tonight’s Consent Agenda. The person speaking is requested to complete a yellow, pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item to be addressed. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes.
CONSENT AGENDA (ITEMS 1-2) The following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by Council. If discussion is requested, the item will be moved from the Consent Agenda and considered separately – after the motion has been made and passed to approve the remaining items.
1. AWARD OF BID FOR E-INTERCEPTOR SEWER REHABILITATION (PROJECT NO. 083398) (Staff Report 068-13) Summary Hydrogen Sulfide (H2S) naturally forms in sewerage collection systems. H2S is also highly corrosive, especially to concrete structures. During condition assessment inspections last year, Public Works staff found significant corrosion of the inside of the 48” concrete E-interceptor trunk line. If left un-repaired, the ongoing corrosion will continue to deteriorate the trunk line and increase the risk of a catastrophic failure, such as a collapse. After a careful engineering analysis of possible repair options, the City allowed contractors to bid on a limited number of trenchless methods to make the repair. All methods allowed were chosen for their hydrogen sulfide and corrosion resistance characteristics in the final product. While the City did not receive many bidders, the fact that a number of types of trenchless methods were allowed ensured a competitive bidding environment.
City Council Regular Meeting July 1, 2013 Page 3 of 5
On June 18, 2013, the City received two (2) bids for the subject project. The low bidder was responsive. The second bidder did not bid on the same method as the low bidder. The engineer’s estimate assumed costs for the most expensive method allowed – a “worst case” - for budgeting purposes. The bids received were as follows: SUMMARY OF BIDS BIDDER Insituform, Chesterfield, MO Realm, Dupont, WA Engineers’ Estimate
AMOUNT $496,163.06 $749,430.99 $975,000- 1,025,000
Funds for this project are appropriated in the 2013 – 2014 Sewer Capital Fund budget. Action Requested: On July 1, 2013, award a construction contract for the E – Interceptor Sewer Rehabilitation project to the lowest responsive and responsible bidder, Insituform Technologies, Chesterfield, MO at their bid price of $496,163.06, which includes Washington State sales tax. (Eric Schadler, Engineering Manager, 487-7777)
2. APPROVAL OF CLAIM VOUCHERS FOR JULY 1, 2013 (Copy available upon request.)
PUBLIC HEARINGS The following item(s) are scheduled for public hearing. Persons addressing Council are requested to complete a pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes.
3. SUMMER 2013 SUPPLEMENTAL BUDGET (Staff Report 066-13) AN ORDINANCE relating to the 2013-2014 Biennial Budget and making various appropriations in various funds; declaring an emergency. Summary Each year, certain budget adjustments must be made to reflect changes in revenues and expenses that occurred after the date the budget was adopted by City Council. These adjustments can be generally categorized into several areas: Corrections or administrative updates to the adopted 2013-2014 budget. Activities and expenditures associated with new revenues. Carry-forward of unspent budget appropriations from the prior fiscal biennia.
City Council Regular Meeting July 1, 2013 Page 4 of 5
Budget adjustments are recommended for the City’s various funds. Overall, the recommended adjustments for the City’s Operating and Capital funds included in the Summer 2013 Supplemental Budget have an increase of $14 million on City’s expenditure appropriation. Of that amount, $13 million relates to an increase in the Operating budget, accompanied by an increase of $1 million in the Capital Budget. The total appropriation change in the General, Street and Fire funds is $8.8 million. Action Requested: On Monday, July 1, 2013, subject to second reading and public hearing, approve ordinance. (Lloyd Tyler, Chief Financial Officer, 487-8469)
4. ROSE VISTA AREA RELEASE OF COVENANT (Staff Report 067-13) AN ORDINANCE approving a Development Agreement between the City of Vancouver and the Christensen Group, Inc.; releasing covenants approved through concomitant rezones; and providing for an effective date. Summary The subject 6.78-acre property (consisting of four parcels) is located south of Evergreen Boulevard and E. 5th Street and is adjacent to a vacant 10.25 acre parcel, all of which are zoned R-30, High Density Residential. The site is currently vacant but was most recently used for a nursing home (Rose Vista). All of these properties are under common ownership. Between 1971 and 1979, two zone changes were approved to allow for portions of the site to be rezoned from R-3 (Low Density Multiple Family Residential District) to R-5 (High Density Multiple Family District) and another portion to be rezoned from RSL (Single Family Residential) to R-3 (Multi-Family Low Density Residential). Both zone changes were made conditional upon several use and development restrictions, which were formalized in recorded covenants that run with the land. At the time the covenants were adopted on the two former Rose Vista facility parcels, the covenants restricted future development to a very limited expansion of the convalescent home and psychiatric facility. That facility, however, was abandoned and razed in 2004 and the site is now vacant, therefore strict compliance with the covenant is not possible. Further, at some point, an additional tax parcel was created within one of the two original parcels. Three tax lots are included in this portion of the request. On the other parcel, the covenant restricted the use to the construction of no more than 80 dwelling units in four three-story buildings. It further required construction of a connection to the then-proposed Discovery Trail and indicated occupancy could not be commenced unless, and until, the owner had constructed at least 60 units in three structures and all recreational facilities and landscaping have been completed. Under the covenants attached to the zone changes, if the property owner does not develop the site in compliance with the covenants, the zoning would revert to the zoning that existed prior to the zone change. For practical purposes, the covenant would mean that future development would need to meet the use and very low density limitations of the prior zoning districts. If approved, the release of the covenants would allow the property to develop in compliance with the existing zoning and the adopted comprehensive plan for the R-30 District.
City Council Regular Meeting July 1, 2013 Page 5 of 5
The waterline easements were recorded in 1866 and 1978. Neither of these contains a water main and staff does not object to these easements being vacated. There will be no impacts to the City budget created by the adoption of the proposed ordinance. Action Requested: On Monday, July 1, 2013, subject to second reading and public hearing, approve ordinance. (Jon Wagner, Senior Planner, 487-7885)
COMMUNICATIONS A. From the Council B. From the Mayor C. From the City Manager
ADJOURNMENT
www.cityofvancouver.us
Timothy D. Leavitt, Mayor Councilmembers Jeanne Harris, Jeanne E. Stewart, Larry J. Smith, Jack Burkman, Bart Hansen and Bill Turlay City Hall is served by C-TRAN routes 3, 4, 44 and the 105 Express. Bus schedules are available at City Hall and other public buildings. You may reach C-TRAN at 695-0123 for information on times, fares, and routes. Anyone with a disability who needs assistance at a Vancouver City Council meeting may contact the City Manager’s staff at 4878600 (Voice/TTY). Every attempt at reasonable accommodation will be made. Assistive listening devices and live Closed Captioning are available for the deaf, hard of hearing and general public use. Please notify a staff person if you wish to use one of the devices.
VANCOUVER CITY COUNCIL AGENDA – JULY 1, 2013 WORKSHOPS (City Council Chambers) 4:00-5:00 p.m.
FIRE DEPARTMENT UPDATE – STATUS AND UPDATED INFORMATION ON FOUR PROJECTS
Summary This is an informational workshop to update Council on several projects being implemented by the fire department including: EMS procurement, future fire station planning process, the EMS pilot and July 4th planning and enforcement. (Joe Molina, Vancouver Fire Chief, 487-7201; Dan Olson, Vancouver Deputy Fire Chief, 487-7203) 5:00-5:30 P.M.
PEARSON FIELD MASTER AND LAYOUT PLANS
Summary The City is in the process of updating the Master Plan (MP) and Airport Layout Plan (ALP) for Pearson Field Airport. The last MP/ALP was done in October 2001. The Federal Aviation Administration (FAA) requires MP/ALP to have been updated within 10 years for the airport to be eligible for annual entitlement funds (~$150K / year) and for competitive Airport Improvement Program (AIP) grants. Staff will provide a briefing on the Master Plan and Airport Layout Plan including a current status of the airport. (Willy Williamson, Airport Manager, 487-8619; Paul Speer, Chairman, COV Aviation Advisory Committee) 5:30-6:00 p.m.
C-TRAN GOVERNANCE FOLLOW-UP DISCUSSION
Summary C-TRAN operates as a Public Transportation Benefit Authority (PTBA) under state statute RCW 36.57A. As such, C-TRAN is obligated to follow the procedures outlined in the statute relating to Board
City Council Regular Meeting July 1, 2013 Page 2 of 5
membership, composition, and periodic review of composition. Staff will provide a report regarding City participation in an upcoming C-TRAN governance committee that will discuss such issues. (Matt Ransom, Project Development and Policy Manager, 487-7707)
REGULAR COUNCIL MEETING (City Council Chambers) 7:00 p.m. PLEDGE OF ALLEGIANCE CALL TO ORDER AND ROLL CALL APPROVAL OF MINUTES OF JUNE 17, 2013 APPROVAL OF MINUTES OF JUNE 24, 2013 PROCLAMATION: NATIONAL PARKS AND RECREATION MONTH
CITIZEN COMMUNICATION This is the place on the agenda where the public is invited to speak to Council regarding the items on tonight’s Consent Agenda. The person speaking is requested to complete a yellow, pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item to be addressed. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes.
CONSENT AGENDA (ITEMS 1-2) The following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by Council. If discussion is requested, the item will be moved from the Consent Agenda and considered separately – after the motion has been made and passed to approve the remaining items.
1. AWARD OF BID FOR E-INTERCEPTOR SEWER REHABILITATION (PROJECT NO. 083398) (Staff Report 068-13) Summary Hydrogen Sulfide (H2S) naturally forms in sewerage collection systems. H2S is also highly corrosive, especially to concrete structures. During condition assessment inspections last year, Public Works staff found significant corrosion of the inside of the 48” concrete E-interceptor trunk line. If left un-repaired, the ongoing corrosion will continue to deteriorate the trunk line and increase the risk of a catastrophic failure, such as a collapse. After a careful engineering analysis of possible repair options, the City allowed contractors to bid on a limited number of trenchless methods to make the repair. All methods allowed were chosen for their hydrogen sulfide and corrosion resistance characteristics in the final product. While the City did not receive many bidders, the fact that a number of types of trenchless methods were allowed ensured a competitive bidding environment.
City Council Regular Meeting July 1, 2013 Page 3 of 5
On June 18, 2013, the City received two (2) bids for the subject project. The low bidder was responsive. The second bidder did not bid on the same method as the low bidder. The engineer’s estimate assumed costs for the most expensive method allowed – a “worst case” - for budgeting purposes. The bids received were as follows: SUMMARY OF BIDS BIDDER Insituform, Chesterfield, MO Realm, Dupont, WA Engineers’ Estimate
AMOUNT $496,163.06 $749,430.99 $975,000- 1,025,000
Funds for this project are appropriated in the 2013 – 2014 Sewer Capital Fund budget. Action Requested: On July 1, 2013, award a construction contract for the E – Interceptor Sewer Rehabilitation project to the lowest responsive and responsible bidder, Insituform Technologies, Chesterfield, MO at their bid price of $496,163.06, which includes Washington State sales tax. (Eric Schadler, Engineering Manager, 487-7777)
2. APPROVAL OF CLAIM VOUCHERS FOR JULY 1, 2013 (Copy available upon request.)
PUBLIC HEARINGS The following item(s) are scheduled for public hearing. Persons addressing Council are requested to complete a pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes.
3. SUMMER 2013 SUPPLEMENTAL BUDGET (Staff Report 066-13) AN ORDINANCE relating to the 2013-2014 Biennial Budget and making various appropriations in various funds; declaring an emergency. Summary Each year, certain budget adjustments must be made to reflect changes in revenues and expenses that occurred after the date the budget was adopted by City Council. These adjustments can be generally categorized into several areas: Corrections or administrative updates to the adopted 2013-2014 budget. Activities and expenditures associated with new revenues. Carry-forward of unspent budget appropriations from the prior fiscal biennia.
City Council Regular Meeting July 1, 2013 Page 4 of 5
Budget adjustments are recommended for the City’s various funds. Overall, the recommended adjustments for the City’s Operating and Capital funds included in the Summer 2013 Supplemental Budget have an increase of $14 million on City’s expenditure appropriation. Of that amount, $13 million relates to an increase in the Operating budget, accompanied by an increase of $1 million in the Capital Budget. The total appropriation change in the General, Street and Fire funds is $8.8 million. Action Requested: On Monday, July 1, 2013, subject to second reading and public hearing, approve ordinance. (Lloyd Tyler, Chief Financial Officer, 487-8469)
4. ROSE VISTA AREA RELEASE OF COVENANT (Staff Report 067-13) AN ORDINANCE approving a Development Agreement between the City of Vancouver and the Christensen Group, Inc.; releasing covenants approved through concomitant rezones; and providing for an effective date. Summary The subject 6.78-acre property (consisting of four parcels) is located south of Evergreen Boulevard and E. 5th Street and is adjacent to a vacant 10.25 acre parcel, all of which are zoned R-30, High Density Residential. The site is currently vacant but was most recently used for a nursing home (Rose Vista). All of these properties are under common ownership. Between 1971 and 1979, two zone changes were approved to allow for portions of the site to be rezoned from R-3 (Low Density Multiple Family Residential District) to R-5 (High Density Multiple Family District) and another portion to be rezoned from RSL (Single Family Residential) to R-3 (Multi-Family Low Density Residential). Both zone changes were made conditional upon several use and development restrictions, which were formalized in recorded covenants that run with the land. At the time the covenants were adopted on the two former Rose Vista facility parcels, the covenants restricted future development to a very limited expansion of the convalescent home and psychiatric facility. That facility, however, was abandoned and razed in 2004 and the site is now vacant, therefore strict compliance with the covenant is not possible. Further, at some point, an additional tax parcel was created within one of the two original parcels. Three tax lots are included in this portion of the request. On the other parcel, the covenant restricted the use to the construction of no more than 80 dwelling units in four three-story buildings. It further required construction of a connection to the then-proposed Discovery Trail and indicated occupancy could not be commenced unless, and until, the owner had constructed at least 60 units in three structures and all recreational facilities and landscaping have been completed. Under the covenants attached to the zone changes, if the property owner does not develop the site in compliance with the covenants, the zoning would revert to the zoning that existed prior to the zone change. For practical purposes, the covenant would mean that future development would need to meet the use and very low density limitations of the prior zoning districts. If approved, the release of the covenants would allow the property to develop in compliance with the existing zoning and the adopted comprehensive plan for the R-30 District.
City Council Regular Meeting July 1, 2013 Page 5 of 5
The waterline easements were recorded in 1866 and 1978. Neither of these contains a water main and staff does not object to these easements being vacated. There will be no impacts to the City budget created by the adoption of the proposed ordinance. Action Requested: On Monday, July 1, 2013, subject to second reading and public hearing, approve ordinance. (Jon Wagner, Senior Planner, 487-7885)
COMMUNICATIONS A. From the Council B. From the Mayor C. From the City Manager
ADJOURNMENT
