City Council Agenda â September 18, 2017 - City of Vancouver
Timothy D. Leavitt, Mayor Jack Burkman ∙ Bart Hansen ∙ Bill Turlay Anne McEnerny-Ogle ∙ Alishia Topper ∙ Ty Stober
City Council Agenda – September 18, 2017 WORKSHOPS 4:45 p.m. - 6:00 p.m. City Council Chambers – 415 W. 6th Street, Vancouver, WA 4:45-5:15 p.m.
West Barracks Construction Wrap-Up
- Jeanette (Jan) Bader, Program and Policy Development Manager, 4878606 - Jon Sears, Capital Project Manager, 487-8319 - Mike True, President & CEO, Historic Trust 5:15-6:00 p.m.
Vancouver Tennis Center Management Agreement Update
-
Julie Hannon, Parks & Recreation Director, 487-8309 David Perlick, Recreation Manager, 487-8314 Matthew Warren, Executive Director, U.S. Tennis Association – PNW China Kirk, Chief Operating Officer, U.S. Tennis Association – PNW
COUNCIL DINNER/ADMINISTRATIVE UPDATES 6:00 – 7:00 p.m.
COUNCIL REGULAR MEETING 7:00 p.m. City Council Chambers – 415 W. 6th Street, Vancouver, WA Pledge of Allegiance Call to Order & Roll Call Approval of Minutes: - August 14, 2017 - August 21, 2017 - August 28, 2017 Proclamation: Deaf Awareness Week
Vancouver City Council Meeting Agenda – 09/18/17
2
Citizen Communication (Items 1-7) This is the place on the agenda where the public is invited to speak to Council regarding the items on tonight’s Consent Agenda. The person speaking is requested to complete a yellow, pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item to be addressed. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes. Consent Agenda (Items 1-7) The following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by Council. If discussion is requested, the item will be moved from the Consent Agenda and considered separately – after the motion has been made and passed to approve the remaining items.
NO. ITEM 1.
REQUEST
West Vancouver Barracks Action requested: Accept the Redevelopment Project construction facilities as constructed by Pease acceptance and release of retainage Construction, Inc. of Lakewood, Washington, and authorize the release of the retainage in the amount of $336,181.31, subject to the receipt of all documentation required by law.
STAFF REPORT 101-17
Jon Sears, Capital Project Manager, 487-8319 2.
Bid Award for Biddle Way Trunk Action requested: On September 18, E3A Re-Alignment, per Bid # 17-16 2017, award a construction contract for the Biddle Way Trunk E3A ReAlignment project to the lowest responsive and responsible bidder, Halme Excavating, Inc., of Battle Ground, Washington, at their bid price of $344,327.18, which includes Washington State sales tax.
102-17
Sheryl Hale, Senior Civil Engineer, 487-7151 3.
Professional Services Agreement for Action requested: Authorize the City On-Call Sewer Engineering Planning Manager or his designee to execute and Design Services Professional Service Agreements in an amount not to exceed $1,000,000 each with Murray, Smith & Associates,
103-17
www.cityofvancouver.us (360) 487-8600 | WA Relay 711 415 W. 6th St. | PO Box 1995, Vancouver, WA 98668-1995
Vancouver City Council Meeting Agenda – 09/18/17
3
Kennedy/Jenks Consultants, Inc., Stantec Consulting Service, Inc., CH2M Engineers, Inc., BHC Consultants, LLC, and Carollo Engineers, Inc. for sewer engineering planning and design services on an as-needed basis for five years. Council authorizes the City Manager to amend the contracts as needed and to amend the value up to 10% of the not-to-exceed value stated here-in. Sheryl Hale, Senior Civil Engineer, 487-7151 4.
Modification of Interlocal Agreement Action requested: Authorize the City for the Arthur D. Curtis Children’s Manager or his designee to sign the Justice Center (CJC) modified Interlocal Agreement concerning the Arthur D. Curtis Children’s Justice Center (CJC)
104-17
James McElvain, Vancouver Police Chief, 487-7473 5.
Interlocal Agreement with Clark County for Receipt and Disbursement of Registered Sex Offender Monitoring Grant Funding from the Washington Association of Sheriffs and Police Chiefs
Action requested: Authorize the City Manager or his designee to execute an interlocal agreement with Clark County for disbursement of grant funds by Clark County for Vancouver Police overtime, training and equipment to support sex offender monitoring and compliance with State law.
105-17
James McElvain, Vancouver Police Chief, 487-7473 6.
Interlocal Agreement with Clark County for Disbursement of Justice Assistant Grant (JAG) Funds from the U.S. Department of Justice
Action requested: Authorize the City Manager or his designee to execute an interlocal agreement with Clark County for disbursement of Justice Assistance Grant (JAG) funds.
106-17
James McElvain, Vancouver Police Chief, 487-7473
www.cityofvancouver.us (360) 487-8600 | WA Relay 711 415 W. 6th St. | PO Box 1995, Vancouver, WA 98668-1995
Vancouver City Council Meeting Agenda – 09/18/17
7.
Approval of Claim Vouchers (Copy available upon request)
4
Action requested: Approve Claim Vouchers for September 18, 2017.
n/a
Public Hearings (Item 8) The following item(s) are scheduled for public hearing. Persons addressing Council are requested to complete a pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes.
NO. ITEM 8.
REQUEST
Approval of Submission of the 2016 Consolidated Annual Performance Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD)
Action requested: Following a public hearing, approve the 2016 CAPER report for submission to the HUD Region X Office for approval.
STAFF REPORT 107-17
Bryan Monroe, Associate Planner, 4877958 Communications
A. From the Council B. From the Mayor C. From the City Manager Adjournment
City Hall is served by C-TRAN. Route information and schedules are available online at www.c-tran.com. You also may reach C-TRAN at (360) 695-0123 for more information on times, fares, and routes. Anyone needing language interpretation services or accommodations with a disability at a Vancouver City Council meeting may contact the City Manager’s staff at (360) 487-8600 (Voice/TTY 487-8602). Assistive listening devices and live Closed Captioning are available for the deaf, hard of hearing and general public use. Please notify a staff person if you wish to use one of the devices. Every attempt at reasonable accommodation will be made. To request this agenda in another format, please also contact the phone numbers listed above.
www.cityofvancouver.us (360) 487-8600 | WA Relay 711 415 W. 6th St. | PO Box 1995, Vancouver, WA 98668-1995
City Council Agenda – September 18, 2017 WORKSHOPS 4:45 p.m. - 6:00 p.m. City Council Chambers – 415 W. 6th Street, Vancouver, WA 4:45-5:15 p.m.
West Barracks Construction Wrap-Up
- Jeanette (Jan) Bader, Program and Policy Development Manager, 4878606 - Jon Sears, Capital Project Manager, 487-8319 - Mike True, President & CEO, Historic Trust 5:15-6:00 p.m.
Vancouver Tennis Center Management Agreement Update
-
Julie Hannon, Parks & Recreation Director, 487-8309 David Perlick, Recreation Manager, 487-8314 Matthew Warren, Executive Director, U.S. Tennis Association – PNW China Kirk, Chief Operating Officer, U.S. Tennis Association – PNW
COUNCIL DINNER/ADMINISTRATIVE UPDATES 6:00 – 7:00 p.m.
COUNCIL REGULAR MEETING 7:00 p.m. City Council Chambers – 415 W. 6th Street, Vancouver, WA Pledge of Allegiance Call to Order & Roll Call Approval of Minutes: - August 14, 2017 - August 21, 2017 - August 28, 2017 Proclamation: Deaf Awareness Week
Vancouver City Council Meeting Agenda – 09/18/17
2
Citizen Communication (Items 1-7) This is the place on the agenda where the public is invited to speak to Council regarding the items on tonight’s Consent Agenda. The person speaking is requested to complete a yellow, pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item to be addressed. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes. Consent Agenda (Items 1-7) The following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by Council. If discussion is requested, the item will be moved from the Consent Agenda and considered separately – after the motion has been made and passed to approve the remaining items.
NO. ITEM 1.
REQUEST
West Vancouver Barracks Action requested: Accept the Redevelopment Project construction facilities as constructed by Pease acceptance and release of retainage Construction, Inc. of Lakewood, Washington, and authorize the release of the retainage in the amount of $336,181.31, subject to the receipt of all documentation required by law.
STAFF REPORT 101-17
Jon Sears, Capital Project Manager, 487-8319 2.
Bid Award for Biddle Way Trunk Action requested: On September 18, E3A Re-Alignment, per Bid # 17-16 2017, award a construction contract for the Biddle Way Trunk E3A ReAlignment project to the lowest responsive and responsible bidder, Halme Excavating, Inc., of Battle Ground, Washington, at their bid price of $344,327.18, which includes Washington State sales tax.
102-17
Sheryl Hale, Senior Civil Engineer, 487-7151 3.
Professional Services Agreement for Action requested: Authorize the City On-Call Sewer Engineering Planning Manager or his designee to execute and Design Services Professional Service Agreements in an amount not to exceed $1,000,000 each with Murray, Smith & Associates,
103-17
www.cityofvancouver.us (360) 487-8600 | WA Relay 711 415 W. 6th St. | PO Box 1995, Vancouver, WA 98668-1995
Vancouver City Council Meeting Agenda – 09/18/17
3
Kennedy/Jenks Consultants, Inc., Stantec Consulting Service, Inc., CH2M Engineers, Inc., BHC Consultants, LLC, and Carollo Engineers, Inc. for sewer engineering planning and design services on an as-needed basis for five years. Council authorizes the City Manager to amend the contracts as needed and to amend the value up to 10% of the not-to-exceed value stated here-in. Sheryl Hale, Senior Civil Engineer, 487-7151 4.
Modification of Interlocal Agreement Action requested: Authorize the City for the Arthur D. Curtis Children’s Manager or his designee to sign the Justice Center (CJC) modified Interlocal Agreement concerning the Arthur D. Curtis Children’s Justice Center (CJC)
104-17
James McElvain, Vancouver Police Chief, 487-7473 5.
Interlocal Agreement with Clark County for Receipt and Disbursement of Registered Sex Offender Monitoring Grant Funding from the Washington Association of Sheriffs and Police Chiefs
Action requested: Authorize the City Manager or his designee to execute an interlocal agreement with Clark County for disbursement of grant funds by Clark County for Vancouver Police overtime, training and equipment to support sex offender monitoring and compliance with State law.
105-17
James McElvain, Vancouver Police Chief, 487-7473 6.
Interlocal Agreement with Clark County for Disbursement of Justice Assistant Grant (JAG) Funds from the U.S. Department of Justice
Action requested: Authorize the City Manager or his designee to execute an interlocal agreement with Clark County for disbursement of Justice Assistance Grant (JAG) funds.
106-17
James McElvain, Vancouver Police Chief, 487-7473
www.cityofvancouver.us (360) 487-8600 | WA Relay 711 415 W. 6th St. | PO Box 1995, Vancouver, WA 98668-1995
Vancouver City Council Meeting Agenda – 09/18/17
7.
Approval of Claim Vouchers (Copy available upon request)
4
Action requested: Approve Claim Vouchers for September 18, 2017.
n/a
Public Hearings (Item 8) The following item(s) are scheduled for public hearing. Persons addressing Council are requested to complete a pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes.
NO. ITEM 8.
REQUEST
Approval of Submission of the 2016 Consolidated Annual Performance Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD)
Action requested: Following a public hearing, approve the 2016 CAPER report for submission to the HUD Region X Office for approval.
STAFF REPORT 107-17
Bryan Monroe, Associate Planner, 4877958 Communications
A. From the Council B. From the Mayor C. From the City Manager Adjournment
City Hall is served by C-TRAN. Route information and schedules are available online at www.c-tran.com. You also may reach C-TRAN at (360) 695-0123 for more information on times, fares, and routes. Anyone needing language interpretation services or accommodations with a disability at a Vancouver City Council meeting may contact the City Manager’s staff at (360) 487-8600 (Voice/TTY 487-8602). Assistive listening devices and live Closed Captioning are available for the deaf, hard of hearing and general public use. Please notify a staff person if you wish to use one of the devices. Every attempt at reasonable accommodation will be made. To request this agenda in another format, please also contact the phone numbers listed above.
www.cityofvancouver.us (360) 487-8600 | WA Relay 711 415 W. 6th St. | PO Box 1995, Vancouver, WA 98668-1995
