CITY COUNCIL WORK SESSION MINUTES September 18, 2017 5:30
As Amended 2017.10.02 Item 2, page 1 Item 3, Page 2
CITY COUNCIL WORK SESSION MINUTES September 18, 2017 5:30 – 6:30pm 1) Call to Order Mayor Whalen called the meeting to order at 5:30 p.m. Present – Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Paul Falls, HR/Communications Coordinator Cassandra Tabor and City Clerk Kris Linquist; Consultant: City Engineer Paul Hornby, WSB Engineering and City Attorney Ron Batty, Kennedy & Graven. Absent: None 2) Golf Cart Ordinance Discussion Falls overviewed a potential Golf Cart Ordinance. Highlights included: A resident requested that Golf Carts be allowed on city streets. Currently Golf Carts are used mostly to bring items to HOA dock sites. The current ordinance does not allow Golf Carts on city streets. Currently the police department only enforces on a complaint driven basis. Wayzata does allow Golf Carts on city streets by permit. State Statute requires a permit to be issued if a Golf Cart is to be used. Most lake area cities do not allow Golf Carts. There was some discussion on whether to change the ordinance to allow Golf Carts on city streets or to keep the ordinance the way it is currently written. Consensus of the Council was to leave the ordinance as it is currently written and let the police use their discretion if the operator of the golf cart is operating the cart in a safe and responsible manner, the ordinance would not be enforced. 3) Broadband Grant Discussion Tabor presented the staff report dated September 18, 2017. Highlights included: Minnetrista Work Session Minutes – September 18, 2017
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Evaluate the Minnesota Border-to-Border Broadband Development 2017 Grant Opportunity application. Possible result options from pursuing the grant. Staff is looking for direction from the Council on whether to pursue or not pursue the grant. Possibly a fixed point or wireless option but would have to meet legislation requirements. Would need to know what the city investment would be to the City before talking to providers to partner with.
There was some discussion on the resident complaints that were received by the city and that the service was poor. Bruce thought that maybe Verizon would be willing to cost share and suggested that staff talk with them about that. There was discussion of the City of Medina entering into an agreement of cost sharing without the grant. Batty stated that it was quite costly. There was discussion on the cost of fiber cable versus wireless. Direction from Council was to check into what the city investment could possibly be but not to spend a lot of time doing so contact a large wireless carrier (like Verizon, Sprint, AT&T, etc.) to seek information about costs associated with fixed point and small cell wireless and how the city might work together with carriers to improve high speed internet access for rural areas of the city. Staff was asked to keep time investment to no more than 4 hours. 4) Social Media Policy Discussion Tabor presented the staff report dated September 18, 2017. Highlights included: City in need of a Social Media Policy as recommended by the League of Minnesota Cities (LMC) and noted in the 2017 Communications Strategic Plan from May 1, 2017. Overviewed the draft Social Media Policy with input from the LMC and the City Attorney. Batty also commented on what the policy is for and how employees should conduct themselves when representing the city with social media. He stated that the draft policy is drafted after the League of Minnesota Cities template. He also went over who the policy would cover. Bruce would like to remove the following words: sensitive, inappropriate and potentially. She felt these words are too broad and the city needs to be careful not to infringe on the first amendment. She also made comment about the word abusive could possibly come out. Batty explained how the policy was written and not to censorship any one Minnetrista Work Session Minutes – September 18, 2017
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person’s freedom of speech. The section in question refers only to ownership of the data and how a person uses the data within the city’s policy. There was further discussion on the wording of the paragraph discussing Data Ownership. Mortenson is comfortable with the way the draft is written as long as the City Attorney is comfortable with it. Molitor is comfortable with it as it was presented and commented that, at any time, it could be brought back for modification. This will be brought back to a future Council meeting for approval. 5) Adjourn Motion by Mortenson, seconded by Bruce to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:47 p.m. Respectfully Submitted, Kris Linquist, MMMC, CMC City Clerk
Minnetrista Work Session Minutes – September 18, 2017
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CITY COUNCIL WORK SESSION MINUTES September 18, 2017 5:30 – 6:30pm 1) Call to Order Mayor Whalen called the meeting to order at 5:30 p.m. Present – Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Paul Falls, HR/Communications Coordinator Cassandra Tabor and City Clerk Kris Linquist; Consultant: City Engineer Paul Hornby, WSB Engineering and City Attorney Ron Batty, Kennedy & Graven. Absent: None 2) Golf Cart Ordinance Discussion Falls overviewed a potential Golf Cart Ordinance. Highlights included: A resident requested that Golf Carts be allowed on city streets. Currently Golf Carts are used mostly to bring items to HOA dock sites. The current ordinance does not allow Golf Carts on city streets. Currently the police department only enforces on a complaint driven basis. Wayzata does allow Golf Carts on city streets by permit. State Statute requires a permit to be issued if a Golf Cart is to be used. Most lake area cities do not allow Golf Carts. There was some discussion on whether to change the ordinance to allow Golf Carts on city streets or to keep the ordinance the way it is currently written. Consensus of the Council was to leave the ordinance as it is currently written and let the police use their discretion if the operator of the golf cart is operating the cart in a safe and responsible manner, the ordinance would not be enforced. 3) Broadband Grant Discussion Tabor presented the staff report dated September 18, 2017. Highlights included: Minnetrista Work Session Minutes – September 18, 2017
Page 1
Evaluate the Minnesota Border-to-Border Broadband Development 2017 Grant Opportunity application. Possible result options from pursuing the grant. Staff is looking for direction from the Council on whether to pursue or not pursue the grant. Possibly a fixed point or wireless option but would have to meet legislation requirements. Would need to know what the city investment would be to the City before talking to providers to partner with.
There was some discussion on the resident complaints that were received by the city and that the service was poor. Bruce thought that maybe Verizon would be willing to cost share and suggested that staff talk with them about that. There was discussion of the City of Medina entering into an agreement of cost sharing without the grant. Batty stated that it was quite costly. There was discussion on the cost of fiber cable versus wireless. Direction from Council was to check into what the city investment could possibly be but not to spend a lot of time doing so contact a large wireless carrier (like Verizon, Sprint, AT&T, etc.) to seek information about costs associated with fixed point and small cell wireless and how the city might work together with carriers to improve high speed internet access for rural areas of the city. Staff was asked to keep time investment to no more than 4 hours. 4) Social Media Policy Discussion Tabor presented the staff report dated September 18, 2017. Highlights included: City in need of a Social Media Policy as recommended by the League of Minnesota Cities (LMC) and noted in the 2017 Communications Strategic Plan from May 1, 2017. Overviewed the draft Social Media Policy with input from the LMC and the City Attorney. Batty also commented on what the policy is for and how employees should conduct themselves when representing the city with social media. He stated that the draft policy is drafted after the League of Minnesota Cities template. He also went over who the policy would cover. Bruce would like to remove the following words: sensitive, inappropriate and potentially. She felt these words are too broad and the city needs to be careful not to infringe on the first amendment. She also made comment about the word abusive could possibly come out. Batty explained how the policy was written and not to censorship any one Minnetrista Work Session Minutes – September 18, 2017
Page 2
person’s freedom of speech. The section in question refers only to ownership of the data and how a person uses the data within the city’s policy. There was further discussion on the wording of the paragraph discussing Data Ownership. Mortenson is comfortable with the way the draft is written as long as the City Attorney is comfortable with it. Molitor is comfortable with it as it was presented and commented that, at any time, it could be brought back for modification. This will be brought back to a future Council meeting for approval. 5) Adjourn Motion by Mortenson, seconded by Bruce to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:47 p.m. Respectfully Submitted, Kris Linquist, MMMC, CMC City Clerk
Minnetrista Work Session Minutes – September 18, 2017
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