Compliance Newsletter 1.pub
Volume 1, Issue 1 October/November
Compliance Newsletter UAPB Athletics What is an Extra Benefit?
RECRUITING CALENDARS: Football: Quiet period: Aug 1-Nov 29. Contact Period Nov 30 – Jan 31, 2015.
The NCAA defines an extra benefit as any special arrangement by an institutional employee or a representative of the institution's athletics interest ("booster") to provide a student-athlete (or a studentathlete's relative or friend) a benefit that is not generally available to other University of Arkansas-Pine Bluff students and their relative and/or friends or is not expressly authorized by NCAA legislation. Therefore, please be aware of the following:
•
Quiet period: Dec 14-JUCO Dead period Dec 15-Jan 14, 2015. Men’s Basketball: Dead periods: Nov 10-13, Dec 24-26 Recruiting period: Nov 14- March 31, 2015 Women’s Basketball: Evaluation periods: Sept 30- Feb 28, 2015 Dead periods: Nov 10-13 and Dec 24-26 Women’s Volleyball: : Contact period Aug 1- Dec 7 Dead Period: Nov 10-13 and Dec 17-31 Quiet Period: Dec 8-16. Cross-Country & Track and Field: Dead period: Nov 10-13.
•
A student-athlete cannot accept anything from an employee of UAPB, athletics booster (e.g., use of a car, clothing, gifts, money, tickets for any kind of entertainment, payment of long distance telephone calls). A student-athlete cannot accept free or reduced cost room and/or board from any UAPB employee or booster of UAPB athletics programs. This includes in Arkansas, in the studentathlete's home city or any other loca-
tion.
•
A student-athlete may not accept free or reduced cost storage room for personal belongings for the summer months from any UAPB employee or booster of UAPB's athletics programs.
•
A student-athlete cannot accept free or reduced merchandise or services from any merchant unless that free or reduced cost item is also available to the general public.
•
An athletics booster is not permitted to type reports, papers, letters, etc., for a student-athlete.
•
A student-athlete cannot receive a special discount, payment arrangement or credit on a purchase (e.g., airline ticket, clothing), or service (e.g., laundry, dry cleaning) from an athletics booster.
•
A booster cannot provide a student-athlete with a loan of money, a guarantee of bond, the use of an automobile or the signing or co-signing of a note to arrange a loan.
•
The acceptance by a student-athlete of any of the above extra benefits is a violation of NCAA regulations and places the student-athlete's eligibility for intercollegiate competition in immediate jeopardy.
Head Coach Responsibility Q&A What is a head coach's responsibility for ensuring NCAA violations do not occur within his or her program? NCAA Division I Bylaw 11.1.1.1 states a head coach is presumed to be responsible for the actions of all institutional staff members who report, directly or indirectly, to the head coach. A head coach shall promote an atmosphere of compliance within his or her program and shall monitor the activities of all institutional staff members involved with the program who report, directly or indirectly, to the coach. If the NCAA enforcement staff alleges that a head coach violated Bylaw 11.1.1.1 as a result of his/her involvement in a major/Level I or II violation(s), what could happen? Pursuant to Bylaw 11.1.1.1, a head coach is presumed responsible for major/Level I and Level II violations (e.g., academic fraud, recruiting inducements) occurring within his or her program unless the coach can show that he or she promoted an atmosphere of compliance and monitored his or her staff. If the Committee on Infractions finds that a head coach violated Bylaw 11.1.1.1, he or she may be suspended for up to an entire season for Level I violations and up to half of a season for Level II violations. The length of the suspension will depend on the severity of the violation(s) committed by his or her staff and/or the coach himself/herself.
Page 2
Compliance Newsletter
Recruiting Calendar Continuation :
First NLI Signing Dates for the 2014-2015 Signing Year November 12—November 19, 2014
Men’s Golf:
Dead period: Nov 10-13
Basketball, Cross Country, Golf, Softball,
Men’s and Women’s Tennis: Dead
Tennis, Track and Field, Volleyball
period: Nov 10-13. Women’s Soccer: Dead period Feb 2-5, 2015. Baseball: Contact period: Sept 12- Nov 9 Quiet Period: Nov 14- Feb 28, 2015 Dead Period: Nov 10-13 Softball: Contact period: Aug 1-Nov 26 Dead Period: Nov 10-13 and Dec 3-Dec 7 Quiet Period: Nov 27- Jan 1, 2015.
Countable Athletically Related Activities IN SEASON Maximum of four (4) hours per day Maximum of twenty (20) hours per week One (1) required day off per week A competition, regardless of its duration, counts as three (3) hours
OUT OF SEASON Maximum of four (4) hours per day Maximum of eight (8) hours per week Two (2) required days off per week No more than two (2) hours of individual skill instruction for all sports other than Football (limited to film review)
Official and Unofficial Visits We are committed to recruiting with the highest standards of behavior and practices. Our goal is to recruit studentathletes of high academic quality, character and athletic ability. The following are a few reminders regarding official and unofficial visits:
Official Visits
♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
A visit paid for by the University. A prospect may take five total visits, and only one per institution. The prospect must be registered with the NCAA Eligibility Center (EC) and added to team IRL. A prospect must have presented test scores (PSAT, SAT, PACT or ACT) and a transcript prior to receiving an expense paid visit. A prospect must be evaluated by academic services prior to receiving an official visit. Current and prospective student-athletes may not engage in underage consumption of alcohol, use of drugs or sex for recruiting ploys, activities that violate criminal law, gambling or gaming activities, or the use of any strip clubs/ gentleman’s clubs or strippers in any event, party, or activity. All meals and entertainment must be comparable to those of normal student life. The visit may only last for 48 hours.
Unofficial Visits ♦ ♦ ♦ ♦ ♦
A visit taken at the prospect’s own expense. There is no limit to the number of unofficial visits a prospect may take to UAPB. We may not arrange special parking for prospects on unofficial visits. We may provide three complimentary admissions to the prospect and his/her parents or guardians. No hard tickets may be distributed. Transportation may be provided to view practice and competition sites in the prospect’s sport.
♦ ♦ ♦
Complimentary admissions may only be in the general seating area. Complimentary admissions must be issued through a pass list. No hard tickets may be distributed to prospects or their families.
Official and Unofficial Visits
Volume 1, Issue 1
Page 3
SPORT Tryouts A tryout of an enrolled student may occur, provided the student is eligible for practice and the tryout involves activities that are permissible at the time they occur. The specific parameters for enrolled student tryouts during and outside the playing and practice season are as follows:
• • • • • • •
Student must be registered as a full-time degree-seeking student. Student must be registered with the NCAA Eligibility Center and have requested final amateurism in the applicable sport. [NOTE: If the student does not have a final academic or a final amateurism decision, the student has a 45-day period to participate in countable athletically related activities.] A student trying out for a team is not required to fill out the NCAA Drug-Testing Consent Form. [NOTE: The student is not required to be added to the squad list form for 14 days from the first date the student engages in countable athletically related activities or until the institution’s first competition, whichever occurs earlier.] The student may engage in any activities permissible for student-athletes to engage, subject to the same in-season or out-of-season weekly and daily limitations applicable to student-athletes. For purposes of skill-related instruction restrictions, each student involved in the activity must be included in the limit of four participants, if applicable. A tryout may be advertised unless it occurs outside of the playing and practice season and will include skill-related instruction in addition to conditioning activities. During the playing and practice season, coaching staff observation opportunities allows a coach to attend or observe organized competition involving enrolled students and/or student-athletes, provided the coach does not direct or supervise the organized activity. A coach is not permitted to observe enrolled students or student-athletes in non-organized sport-specific competition (e.g., “pickup” ).basketball games) outside the playing season.
RECRUITING Reminders– Incoming potential freshman athletes. TESTING DATES
When registering for the ACT or SAT, have your prospects use the EC code “9999” to make sure the score is reported to the EC. All ACT and SAT scores must be reported to the EC directly from the testing agency. Test scores that appear on transcripts will not be used. Listed below are testing dates for 2014-2015. ACT
TEST DATE
REGISTRATION DEADLINE
LATE REGISTRATION (Late Fee Required)
September 13, 2014
August 8, 2014
August 9—22, 2014
October 25, 2014
September 19, 2014
September 20—October 3, 2014
December 13, 2014
November 7, 2014
November 8—21, 2014
February 7, 2015*
January 9, 2015
January 10—16, 2015
April 18, 2015
March 13, 2015
March 14—27, 2015
June 13, 2015
May 8, 2015
May 9—22, 2015
SAT TEST DATE
REGISTRATION DEADLINE
LATE REGISTRATION
October 11, 2014
September 12, 2014
September 30, 2014
November 8, 2014
October 9, 2014
October 28, 2014
2014
December 6, 2014
November 6,
January 24, 2015
December 29, 2015
January 13, 2015
March 14, 2015
February 13, 2015
March 3, 2015
May 2, 2015
April 6, 2015
April 21, 2015
June 6, 2015
May 8, 2015
May 27, 2015
November 24, 2014
Compliance Newsletter
Page 4
Daily Compliance Item- 11/18/14- 14.4.3.4- Change in Eligibility Status_____________________ Front Court is a basketball student-athlete at Ocean State University (OSU). Front was certified as academically ineligible at the start of the fall 2014 semester. If Front earns a C or better in all four of his classes this term, he will be eligible for competition for the spring 2015 semester. Here is a brief calendar for the men's basketball team next month: December 8-12- OSU Final Exam Week December 9- Fron't last scheduled exam December 13- Competition at West College College Because the team will be done with finals and Saturday's game is in California, the team will be leaving on Thursday the 11th. As long as Front earns the necessary grades and meets all other NCAA PTD requirements to regain his eligibility, is it permissible for him to receive travel expenses prior to the conclusion of the fall semester? Yes. NCAA Official Interpretation- Student-athlete receiving travel expenses when eligibility status changes- 11/19/92- states that a student-athlete who will become academically eligible at the end of a term may receive travel expenses prior to the conclusion of the term to attend a competition that occurs after the date of the last scheduled examination listed in the institution's official calendar for that term, provided the institution can certify that the student-athlete will become eligible during that trip, and the student-athlete does not represent the institution in competition until the day after the date of the last scheduled examination. [References: 14.12 (change in eligibility status) and 16.8.1.2 (competition while representing institution)]
Compliance Newsletter UAPB Athletics What is an Extra Benefit?
RECRUITING CALENDARS: Football: Quiet period: Aug 1-Nov 29. Contact Period Nov 30 – Jan 31, 2015.
The NCAA defines an extra benefit as any special arrangement by an institutional employee or a representative of the institution's athletics interest ("booster") to provide a student-athlete (or a studentathlete's relative or friend) a benefit that is not generally available to other University of Arkansas-Pine Bluff students and their relative and/or friends or is not expressly authorized by NCAA legislation. Therefore, please be aware of the following:
•
Quiet period: Dec 14-JUCO Dead period Dec 15-Jan 14, 2015. Men’s Basketball: Dead periods: Nov 10-13, Dec 24-26 Recruiting period: Nov 14- March 31, 2015 Women’s Basketball: Evaluation periods: Sept 30- Feb 28, 2015 Dead periods: Nov 10-13 and Dec 24-26 Women’s Volleyball: : Contact period Aug 1- Dec 7 Dead Period: Nov 10-13 and Dec 17-31 Quiet Period: Dec 8-16. Cross-Country & Track and Field: Dead period: Nov 10-13.
•
A student-athlete cannot accept anything from an employee of UAPB, athletics booster (e.g., use of a car, clothing, gifts, money, tickets for any kind of entertainment, payment of long distance telephone calls). A student-athlete cannot accept free or reduced cost room and/or board from any UAPB employee or booster of UAPB athletics programs. This includes in Arkansas, in the studentathlete's home city or any other loca-
tion.
•
A student-athlete may not accept free or reduced cost storage room for personal belongings for the summer months from any UAPB employee or booster of UAPB's athletics programs.
•
A student-athlete cannot accept free or reduced merchandise or services from any merchant unless that free or reduced cost item is also available to the general public.
•
An athletics booster is not permitted to type reports, papers, letters, etc., for a student-athlete.
•
A student-athlete cannot receive a special discount, payment arrangement or credit on a purchase (e.g., airline ticket, clothing), or service (e.g., laundry, dry cleaning) from an athletics booster.
•
A booster cannot provide a student-athlete with a loan of money, a guarantee of bond, the use of an automobile or the signing or co-signing of a note to arrange a loan.
•
The acceptance by a student-athlete of any of the above extra benefits is a violation of NCAA regulations and places the student-athlete's eligibility for intercollegiate competition in immediate jeopardy.
Head Coach Responsibility Q&A What is a head coach's responsibility for ensuring NCAA violations do not occur within his or her program? NCAA Division I Bylaw 11.1.1.1 states a head coach is presumed to be responsible for the actions of all institutional staff members who report, directly or indirectly, to the head coach. A head coach shall promote an atmosphere of compliance within his or her program and shall monitor the activities of all institutional staff members involved with the program who report, directly or indirectly, to the coach. If the NCAA enforcement staff alleges that a head coach violated Bylaw 11.1.1.1 as a result of his/her involvement in a major/Level I or II violation(s), what could happen? Pursuant to Bylaw 11.1.1.1, a head coach is presumed responsible for major/Level I and Level II violations (e.g., academic fraud, recruiting inducements) occurring within his or her program unless the coach can show that he or she promoted an atmosphere of compliance and monitored his or her staff. If the Committee on Infractions finds that a head coach violated Bylaw 11.1.1.1, he or she may be suspended for up to an entire season for Level I violations and up to half of a season for Level II violations. The length of the suspension will depend on the severity of the violation(s) committed by his or her staff and/or the coach himself/herself.
Page 2
Compliance Newsletter
Recruiting Calendar Continuation :
First NLI Signing Dates for the 2014-2015 Signing Year November 12—November 19, 2014
Men’s Golf:
Dead period: Nov 10-13
Basketball, Cross Country, Golf, Softball,
Men’s and Women’s Tennis: Dead
Tennis, Track and Field, Volleyball
period: Nov 10-13. Women’s Soccer: Dead period Feb 2-5, 2015. Baseball: Contact period: Sept 12- Nov 9 Quiet Period: Nov 14- Feb 28, 2015 Dead Period: Nov 10-13 Softball: Contact period: Aug 1-Nov 26 Dead Period: Nov 10-13 and Dec 3-Dec 7 Quiet Period: Nov 27- Jan 1, 2015.
Countable Athletically Related Activities IN SEASON Maximum of four (4) hours per day Maximum of twenty (20) hours per week One (1) required day off per week A competition, regardless of its duration, counts as three (3) hours
OUT OF SEASON Maximum of four (4) hours per day Maximum of eight (8) hours per week Two (2) required days off per week No more than two (2) hours of individual skill instruction for all sports other than Football (limited to film review)
Official and Unofficial Visits We are committed to recruiting with the highest standards of behavior and practices. Our goal is to recruit studentathletes of high academic quality, character and athletic ability. The following are a few reminders regarding official and unofficial visits:
Official Visits
♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
A visit paid for by the University. A prospect may take five total visits, and only one per institution. The prospect must be registered with the NCAA Eligibility Center (EC) and added to team IRL. A prospect must have presented test scores (PSAT, SAT, PACT or ACT) and a transcript prior to receiving an expense paid visit. A prospect must be evaluated by academic services prior to receiving an official visit. Current and prospective student-athletes may not engage in underage consumption of alcohol, use of drugs or sex for recruiting ploys, activities that violate criminal law, gambling or gaming activities, or the use of any strip clubs/ gentleman’s clubs or strippers in any event, party, or activity. All meals and entertainment must be comparable to those of normal student life. The visit may only last for 48 hours.
Unofficial Visits ♦ ♦ ♦ ♦ ♦
A visit taken at the prospect’s own expense. There is no limit to the number of unofficial visits a prospect may take to UAPB. We may not arrange special parking for prospects on unofficial visits. We may provide three complimentary admissions to the prospect and his/her parents or guardians. No hard tickets may be distributed. Transportation may be provided to view practice and competition sites in the prospect’s sport.
♦ ♦ ♦
Complimentary admissions may only be in the general seating area. Complimentary admissions must be issued through a pass list. No hard tickets may be distributed to prospects or their families.
Official and Unofficial Visits
Volume 1, Issue 1
Page 3
SPORT Tryouts A tryout of an enrolled student may occur, provided the student is eligible for practice and the tryout involves activities that are permissible at the time they occur. The specific parameters for enrolled student tryouts during and outside the playing and practice season are as follows:
• • • • • • •
Student must be registered as a full-time degree-seeking student. Student must be registered with the NCAA Eligibility Center and have requested final amateurism in the applicable sport. [NOTE: If the student does not have a final academic or a final amateurism decision, the student has a 45-day period to participate in countable athletically related activities.] A student trying out for a team is not required to fill out the NCAA Drug-Testing Consent Form. [NOTE: The student is not required to be added to the squad list form for 14 days from the first date the student engages in countable athletically related activities or until the institution’s first competition, whichever occurs earlier.] The student may engage in any activities permissible for student-athletes to engage, subject to the same in-season or out-of-season weekly and daily limitations applicable to student-athletes. For purposes of skill-related instruction restrictions, each student involved in the activity must be included in the limit of four participants, if applicable. A tryout may be advertised unless it occurs outside of the playing and practice season and will include skill-related instruction in addition to conditioning activities. During the playing and practice season, coaching staff observation opportunities allows a coach to attend or observe organized competition involving enrolled students and/or student-athletes, provided the coach does not direct or supervise the organized activity. A coach is not permitted to observe enrolled students or student-athletes in non-organized sport-specific competition (e.g., “pickup” ).basketball games) outside the playing season.
RECRUITING Reminders– Incoming potential freshman athletes. TESTING DATES
When registering for the ACT or SAT, have your prospects use the EC code “9999” to make sure the score is reported to the EC. All ACT and SAT scores must be reported to the EC directly from the testing agency. Test scores that appear on transcripts will not be used. Listed below are testing dates for 2014-2015. ACT
TEST DATE
REGISTRATION DEADLINE
LATE REGISTRATION (Late Fee Required)
September 13, 2014
August 8, 2014
August 9—22, 2014
October 25, 2014
September 19, 2014
September 20—October 3, 2014
December 13, 2014
November 7, 2014
November 8—21, 2014
February 7, 2015*
January 9, 2015
January 10—16, 2015
April 18, 2015
March 13, 2015
March 14—27, 2015
June 13, 2015
May 8, 2015
May 9—22, 2015
SAT TEST DATE
REGISTRATION DEADLINE
LATE REGISTRATION
October 11, 2014
September 12, 2014
September 30, 2014
November 8, 2014
October 9, 2014
October 28, 2014
2014
December 6, 2014
November 6,
January 24, 2015
December 29, 2015
January 13, 2015
March 14, 2015
February 13, 2015
March 3, 2015
May 2, 2015
April 6, 2015
April 21, 2015
June 6, 2015
May 8, 2015
May 27, 2015
November 24, 2014
Compliance Newsletter
Page 4
Daily Compliance Item- 11/18/14- 14.4.3.4- Change in Eligibility Status_____________________ Front Court is a basketball student-athlete at Ocean State University (OSU). Front was certified as academically ineligible at the start of the fall 2014 semester. If Front earns a C or better in all four of his classes this term, he will be eligible for competition for the spring 2015 semester. Here is a brief calendar for the men's basketball team next month: December 8-12- OSU Final Exam Week December 9- Fron't last scheduled exam December 13- Competition at West College College Because the team will be done with finals and Saturday's game is in California, the team will be leaving on Thursday the 11th. As long as Front earns the necessary grades and meets all other NCAA PTD requirements to regain his eligibility, is it permissible for him to receive travel expenses prior to the conclusion of the fall semester? Yes. NCAA Official Interpretation- Student-athlete receiving travel expenses when eligibility status changes- 11/19/92- states that a student-athlete who will become academically eligible at the end of a term may receive travel expenses prior to the conclusion of the term to attend a competition that occurs after the date of the last scheduled examination listed in the institution's official calendar for that term, provided the institution can certify that the student-athlete will become eligible during that trip, and the student-athlete does not represent the institution in competition until the day after the date of the last scheduled examination. [References: 14.12 (change in eligibility status) and 16.8.1.2 (competition while representing institution)]
