Cyclones Amateur Hockey Association
Cyclones Amateur Hockey Association Board of Directors Meeting Minutes September 21, 2015 Fox Valley Ice Area ~ Geneva, IL Tom Baginski called the meeting to order at 7:21 PM DIRECTORS PRESENT Joseph D’Amico Rebeca Mead
David Struwing Jeff Iwinski
John Price Tom Baginski
Maria Frano Jeff Lietz (L)
DIRECTORS ABSENT NONE ASSOCIATES PRESENT Brian Dempsey Marty Allamian Jay Rule Jim Clancy
Julie Gebhardt Rob Wipff
ASSOCIATES ABSENT NONE STAFF PRESENT Wendi Wipff
Peter Rutili
STAFF ABSENT Mike Papa Quorum Established by Maria Frano. Minutes and Approval:
(L): Late
August 24 Board Meeting Minutes Approved, Joseph D’Amico motioned, Dave Struwing 2nd, motion carried (7-0).
Board of Directors Minutes 09/21/2015 - Page 1
OPEN SESSION ITEMS President’s Comments: Met with Steel president, Dan Lehv, last week regarding the use of our skybox during Steel games. They proposed $12,000 for the season ($400/game). We cannot, at this time, commit to something like this. Thank you to everyone that volunteered with tryouts. Public Forum:
None
League Reports: NIHL: CSDHL:
NWHL: SWSL:
17 rules were voted on at the President’s meeting including Rockford and Kenosha no longer Peoria Rule teams. Checking clinic declarations due soon. Pete Humann has stepped down as president. Jim Wright is the new president. Zero tolerance sheets should be maintained by the managers. Glenn Agrest gets all scoresheets now. Mike Perillo is on the board. CS not doing trainers at games as previously contemplated. Playoffs will be at Hardee’s and Leafs again this year, not sure who goes where yet. Scheduling meeting went well. None
Hockey Director Report: Proud of coaches during tryout and effort put in. Thank you Wendi for all your efforts. We had to make 60+ cuts. Treasurer’s Report: Aug-15 Total Revenue 340K Total COGs 91K Total Expense 64K Net Ordinary Income 184K Net Income 185K
Aug-15 Main Drivers 296K Fees, 41K Apparel Goalie Credits - 38K, Early Bird 53K Ice-27K, Player Dev-10K, Admin-13K
15-Aug 480K 125K 164K 190K 191K
As players were getting cut we were refunding $$. apparel/50% of travel/NW switch have taken place.
Fiscal Year Total Main Drivers Fees-426K, Apparel 47K Early Bird-70K, Goalie Credit 50K
100% refunding for tryouts/50% for
Next year we need to change the date of monthly payments to the last day of the month.
Board of Directors Minutes 09/21/2015 - Page 2
Manager Coordinator Report: All scheduling is complete. Club-wide tournament will be either St. Louis or Madison. Teams get to choose destination. Request manager jackets/lunch for managers. Maria to research jackets and come up with a price. Registrar: Tryouts went well See Attached. Need USA Hockey numbers sooner rather than later. Ice Scheduler:
Nothing
Volunteer Coordinator: 24 midgets signed up for mentoring. Will open it up to Bantams (01s and 02s that have already turned 13). Email will go out to Bantam coaches tomorrow. 42 mentors is ideal. Training will be next week. It was brought up that the Steel have offered to have us do beer sales at their games. We will not be participating at this time. Committee Updates: Communications:
None
Player Development: None Nominating: ABM elections in October. No director elections. Apparel:
None
Technology: Beta site is going well. Trying to figure out text component of NGIN app. Strategic Planning:
None
Fundraising: None Alumni:
None
Board of Directors Minutes 09/21/2015 - Page 3
Tryout: Great job with tryouts. Need extra day of tryouts for people to come back. Next meeting 9/30.
Discussion: Insurance quotes were reviewed, $2,450 premium for yearly policy. Hockey 101 presentation being put together for parents. November for presentations. 2 successive nights.
Planning on late October/early
CLOSED SESSION ITEMS Discussion/Action Items: Nothing Closed Committee Reports: Finance: Need a Financial Aid Tab on website when up and running. Need Scholarship Tab on website when up and running. Strategic Planning: us ice. Bylaws:
Third sheet committee needs to be established. All Seasons wants to give
None
Rules & Ethics:
None
Treasurer: None Old Business:
None
New Business:
None
Dave Struwing motioned, Joseph D’Amico 2nd, meeting adjourned at 9:35 PM.
Board of Directors Minutes 09/21/2015 - Page 4
Cyclones Action Items #
Action Item Description
84
ABM Service Requirements
85
Cyclone Player and Parent of the Month
86
Moving elections January/February
87 88
Hours
Responsible Bylaws
Open Date 5/11/15
EC
Date Due
Closed Date
Status
December, 2015
OPEN
6/22/15
August, 2015
OPEN
EC/Board
7/13/15
October, 2015
OPEN
Player’s Health trial
Board
7/13/15
March, 2016
OPEN
Mandatory Volunteerism
Board
8/3/15
March, 2016
OPEN
to
Comments
Board of Directors Minutes 09/21/2015 - Page 5
David Struwing Jeff Iwinski
John Price Tom Baginski
Maria Frano Jeff Lietz (L)
DIRECTORS ABSENT NONE ASSOCIATES PRESENT Brian Dempsey Marty Allamian Jay Rule Jim Clancy
Julie Gebhardt Rob Wipff
ASSOCIATES ABSENT NONE STAFF PRESENT Wendi Wipff
Peter Rutili
STAFF ABSENT Mike Papa Quorum Established by Maria Frano. Minutes and Approval:
(L): Late
August 24 Board Meeting Minutes Approved, Joseph D’Amico motioned, Dave Struwing 2nd, motion carried (7-0).
Board of Directors Minutes 09/21/2015 - Page 1
OPEN SESSION ITEMS President’s Comments: Met with Steel president, Dan Lehv, last week regarding the use of our skybox during Steel games. They proposed $12,000 for the season ($400/game). We cannot, at this time, commit to something like this. Thank you to everyone that volunteered with tryouts. Public Forum:
None
League Reports: NIHL: CSDHL:
NWHL: SWSL:
17 rules were voted on at the President’s meeting including Rockford and Kenosha no longer Peoria Rule teams. Checking clinic declarations due soon. Pete Humann has stepped down as president. Jim Wright is the new president. Zero tolerance sheets should be maintained by the managers. Glenn Agrest gets all scoresheets now. Mike Perillo is on the board. CS not doing trainers at games as previously contemplated. Playoffs will be at Hardee’s and Leafs again this year, not sure who goes where yet. Scheduling meeting went well. None
Hockey Director Report: Proud of coaches during tryout and effort put in. Thank you Wendi for all your efforts. We had to make 60+ cuts. Treasurer’s Report: Aug-15 Total Revenue 340K Total COGs 91K Total Expense 64K Net Ordinary Income 184K Net Income 185K
Aug-15 Main Drivers 296K Fees, 41K Apparel Goalie Credits - 38K, Early Bird 53K Ice-27K, Player Dev-10K, Admin-13K
15-Aug 480K 125K 164K 190K 191K
As players were getting cut we were refunding $$. apparel/50% of travel/NW switch have taken place.
Fiscal Year Total Main Drivers Fees-426K, Apparel 47K Early Bird-70K, Goalie Credit 50K
100% refunding for tryouts/50% for
Next year we need to change the date of monthly payments to the last day of the month.
Board of Directors Minutes 09/21/2015 - Page 2
Manager Coordinator Report: All scheduling is complete. Club-wide tournament will be either St. Louis or Madison. Teams get to choose destination. Request manager jackets/lunch for managers. Maria to research jackets and come up with a price. Registrar: Tryouts went well See Attached. Need USA Hockey numbers sooner rather than later. Ice Scheduler:
Nothing
Volunteer Coordinator: 24 midgets signed up for mentoring. Will open it up to Bantams (01s and 02s that have already turned 13). Email will go out to Bantam coaches tomorrow. 42 mentors is ideal. Training will be next week. It was brought up that the Steel have offered to have us do beer sales at their games. We will not be participating at this time. Committee Updates: Communications:
None
Player Development: None Nominating: ABM elections in October. No director elections. Apparel:
None
Technology: Beta site is going well. Trying to figure out text component of NGIN app. Strategic Planning:
None
Fundraising: None Alumni:
None
Board of Directors Minutes 09/21/2015 - Page 3
Tryout: Great job with tryouts. Need extra day of tryouts for people to come back. Next meeting 9/30.
Discussion: Insurance quotes were reviewed, $2,450 premium for yearly policy. Hockey 101 presentation being put together for parents. November for presentations. 2 successive nights.
Planning on late October/early
CLOSED SESSION ITEMS Discussion/Action Items: Nothing Closed Committee Reports: Finance: Need a Financial Aid Tab on website when up and running. Need Scholarship Tab on website when up and running. Strategic Planning: us ice. Bylaws:
Third sheet committee needs to be established. All Seasons wants to give
None
Rules & Ethics:
None
Treasurer: None Old Business:
None
New Business:
None
Dave Struwing motioned, Joseph D’Amico 2nd, meeting adjourned at 9:35 PM.
Board of Directors Minutes 09/21/2015 - Page 4
Cyclones Action Items #
Action Item Description
84
ABM Service Requirements
85
Cyclone Player and Parent of the Month
86
Moving elections January/February
87 88
Hours
Responsible Bylaws
Open Date 5/11/15
EC
Date Due
Closed Date
Status
December, 2015
OPEN
6/22/15
August, 2015
OPEN
EC/Board
7/13/15
October, 2015
OPEN
Player’s Health trial
Board
7/13/15
March, 2016
OPEN
Mandatory Volunteerism
Board
8/3/15
March, 2016
OPEN
to
Comments
Board of Directors Minutes 09/21/2015 - Page 5
