Cyclones Amateur Hockey Association
Cyclones Amateur Hockey Association Board of Directors Meeting Minutes November 9, 2015 Fox Valley Ice Area ~ Geneva, IL Tom Baginski called the meeting to order at 7:18 PM DIRECTORS PRESENT Jeff Lietz Jeff Iwinski
Maria Frano Rebeca Mead
John Price Tom Baginski
Joseph D’Amico
DIRECTORS ABSENT David Struwing ASSOCIATES PRESENT Marty Allamian
Rob Wipff
Jay Rule
ASSOCIATES ABSENT Jim Clancy
Brian Dempsey
Julie Gebhardt
STAFF PRESENT Peter Rutili
Wendi Wipff
STAFF ABSENT Mike Papa Quorum Established by Maria Frano. Minutes and Approval:
October 12 Board Meeting Minutes Approved, John Price motioned, Jeff Lietz 2nd, motion carried (7-0).
Board of Directors Minutes 11/9/2015 - Page 1
OPEN SESSION ITEMS President’s Comments: Vito DiPietra has resigned from the board. Good weekend with our away tournaments. Public Forum: Presentation by Holli Bain for ABM League Reports: NIHL:
Accepting host site bid requests. We can’t host, we have no ice. Girls program is at 35 teams this year. If there is a game misconduct, the offending team has to report to NIHL along with a copy of the scoresheet.
CSDHL: 1. Suspensions were up in the first three weeks of the season. Clubs were reminded of the 75% rule. Players need to play in 75% of CSDHL games. Make sure score sheets are filled out properly. Injured, Absent, Suspended etc. If a player does not play in 75% of their teams CSDHL games they will not be able to play in the playoffs. 2. Playoffs: February 4,5,6,7, 2016. Majors and U15 in St. Louis. Minors and Squirt will be at the Leaf Centre. 3. CSDHL rosters are closed 10/31/2015. 4. All CSDHL teams should have home and away jerseys with correct numbers by 10/31/2015 along with CSDHL patches sewn on shoulder. 5. All team contact information on CSDHL website needs to be completed with coaches and managers information immediately. 6. Scheduled games have to be updated on the CSDHL website immediately. 7. Game score sheets need to be filled out neatly and properly.(2 minute minor and 10 minute misconduct have to be written on 2 lines). It counts as 2 penalties. 8. Attendance at CSDHL meetings is mandatory for clubs. If the rep can’t be in attendance, another person from that club has to be in attendance. 9. CSDHL apparel will be on the CSDHL website for purchase soon.
NWHL: SWSL:
Scheduling meeting next week. Mite is pre-tier, everyone else is post-tier. 13 minute periods is on the agenda for next meeting. None
Board of Directors Minutes 11/9/2015 - Page 2
Hockey Director Report: Spring Hockey:
Skills offering for PWs and Squirts, (2 practices, 3v3 games on the weekend and 1 skills). Same Bantam and Midget program as last spring, but with weekend 3v3 instead of tournaments. SW team program option for PWs, Squirts and Mites (2 practices, 1 off-ice and games). Evals for skills programs and tryouts for team programs A la carte for powerskating and edgework skills Goalie clinic
Treasurer’s Report: Oct Total Revenue 176K Total COGs 15K Total Expense 191K Net Ordinary Income -30K Net Income -30K
Oct-15 Main Drivers 165K Fees, 6K Apparel Goalie Credits - 10K, Injury Credits 5K Ice-104K, Coach-57KK, Player Dev-13K
Fiscal Year Total Main Drivers
Oct 830K 101K 528K 201K 202K
Credit card application being submitted. Manager Coordinator Report: NW season ended, scheduling for regular season coming up. Registrar:
CS rosters sent in Permits are going okay Checking clinic lists are done (need to work on deficient people) On-ice personnel – if on a roster, any roster, can be on the ice.
Ice Scheduler:
Nothing
Volunteer Coordinator: Every team has at least 1 mentor Committee Updates:
Board of Directors Minutes 11/9/2015 - Page 3
Communications:
Hockey 101 next week, town halls in January and February
Player Development: None Nominating: Had more individuals interested but they haven’t been here long enough. Apparel:
Jerseys delivered, warm ups due this week.
Technology: Putting the screws to NGIN regarding the layout. It’s still not what we want. We need a drop dead date that they have to have everything to us. Strategic Planning:
None
Fundraising: None Alumni:
Tie in Senior recognition
Tryout:
None
Discussion: Girls Team:
Tom and Pete will meet with the team tomorrow to go over practice ice.
Ice Logos:
We got a bill for $1,000 for new INT logo. We’re denying old logo invoices. CLOSED SESSION ITEMS
Discussion/Action Items: ABM election: Holli Bain elected (7-0) Closed Committee Reports: Finance: Scholarship program application presented to the board. Will go live in the next week or so. Financial aid criteria presented to the board. Application process will go live in the next week or so. Strategic Planning: Bylaws:
None
None
Board of Directors Minutes 11/9/2015 - Page 4
Rules & Ethics: 3 parents are on the wall of shame. A couple of incidents in St. Louis, first was a cell phone incident in the hotel, second was the Squirt A3 team behaving poorly at the championship game. Treasurer: None Old Business:
None
New Business: ABMs and Directors must have 15 volunteer hours during the course of a year. John Price motioned, Rebeca Mead 2nd, motion carried (5-2). Mite NW cross-ice jamborees are getting more and more expensive, would like to consider including a certain $$ amount in their fees for the jamborees so they’re not pulling it out of slush. Rebeca has submitted her hours to Microsoft and we will get $1,000 from them. Rebeca Mead motioned to have the $$ designated to the scholarship fund, Joseph D’Amico 2 nd, motion carried (7-0). Joseph D’Amico motioned, Jeff Lietz 2nd, meeting adjourned at 10:40 PM.
Board of Directors Minutes 11/9/2015 - Page 5
Cyclones Action Items #
Action Item Description
88
Mandatory Volunteerism
Responsible Board
Open Date 8/3/15
Date Due March, 2016
Closed Date
Status
Comments
OPEN
Board of Directors Minutes 11/9/2015 - Page 6
Maria Frano Rebeca Mead
John Price Tom Baginski
Joseph D’Amico
DIRECTORS ABSENT David Struwing ASSOCIATES PRESENT Marty Allamian
Rob Wipff
Jay Rule
ASSOCIATES ABSENT Jim Clancy
Brian Dempsey
Julie Gebhardt
STAFF PRESENT Peter Rutili
Wendi Wipff
STAFF ABSENT Mike Papa Quorum Established by Maria Frano. Minutes and Approval:
October 12 Board Meeting Minutes Approved, John Price motioned, Jeff Lietz 2nd, motion carried (7-0).
Board of Directors Minutes 11/9/2015 - Page 1
OPEN SESSION ITEMS President’s Comments: Vito DiPietra has resigned from the board. Good weekend with our away tournaments. Public Forum: Presentation by Holli Bain for ABM League Reports: NIHL:
Accepting host site bid requests. We can’t host, we have no ice. Girls program is at 35 teams this year. If there is a game misconduct, the offending team has to report to NIHL along with a copy of the scoresheet.
CSDHL: 1. Suspensions were up in the first three weeks of the season. Clubs were reminded of the 75% rule. Players need to play in 75% of CSDHL games. Make sure score sheets are filled out properly. Injured, Absent, Suspended etc. If a player does not play in 75% of their teams CSDHL games they will not be able to play in the playoffs. 2. Playoffs: February 4,5,6,7, 2016. Majors and U15 in St. Louis. Minors and Squirt will be at the Leaf Centre. 3. CSDHL rosters are closed 10/31/2015. 4. All CSDHL teams should have home and away jerseys with correct numbers by 10/31/2015 along with CSDHL patches sewn on shoulder. 5. All team contact information on CSDHL website needs to be completed with coaches and managers information immediately. 6. Scheduled games have to be updated on the CSDHL website immediately. 7. Game score sheets need to be filled out neatly and properly.(2 minute minor and 10 minute misconduct have to be written on 2 lines). It counts as 2 penalties. 8. Attendance at CSDHL meetings is mandatory for clubs. If the rep can’t be in attendance, another person from that club has to be in attendance. 9. CSDHL apparel will be on the CSDHL website for purchase soon.
NWHL: SWSL:
Scheduling meeting next week. Mite is pre-tier, everyone else is post-tier. 13 minute periods is on the agenda for next meeting. None
Board of Directors Minutes 11/9/2015 - Page 2
Hockey Director Report: Spring Hockey:
Skills offering for PWs and Squirts, (2 practices, 3v3 games on the weekend and 1 skills). Same Bantam and Midget program as last spring, but with weekend 3v3 instead of tournaments. SW team program option for PWs, Squirts and Mites (2 practices, 1 off-ice and games). Evals for skills programs and tryouts for team programs A la carte for powerskating and edgework skills Goalie clinic
Treasurer’s Report: Oct Total Revenue 176K Total COGs 15K Total Expense 191K Net Ordinary Income -30K Net Income -30K
Oct-15 Main Drivers 165K Fees, 6K Apparel Goalie Credits - 10K, Injury Credits 5K Ice-104K, Coach-57KK, Player Dev-13K
Fiscal Year Total Main Drivers
Oct 830K 101K 528K 201K 202K
Credit card application being submitted. Manager Coordinator Report: NW season ended, scheduling for regular season coming up. Registrar:
CS rosters sent in Permits are going okay Checking clinic lists are done (need to work on deficient people) On-ice personnel – if on a roster, any roster, can be on the ice.
Ice Scheduler:
Nothing
Volunteer Coordinator: Every team has at least 1 mentor Committee Updates:
Board of Directors Minutes 11/9/2015 - Page 3
Communications:
Hockey 101 next week, town halls in January and February
Player Development: None Nominating: Had more individuals interested but they haven’t been here long enough. Apparel:
Jerseys delivered, warm ups due this week.
Technology: Putting the screws to NGIN regarding the layout. It’s still not what we want. We need a drop dead date that they have to have everything to us. Strategic Planning:
None
Fundraising: None Alumni:
Tie in Senior recognition
Tryout:
None
Discussion: Girls Team:
Tom and Pete will meet with the team tomorrow to go over practice ice.
Ice Logos:
We got a bill for $1,000 for new INT logo. We’re denying old logo invoices. CLOSED SESSION ITEMS
Discussion/Action Items: ABM election: Holli Bain elected (7-0) Closed Committee Reports: Finance: Scholarship program application presented to the board. Will go live in the next week or so. Financial aid criteria presented to the board. Application process will go live in the next week or so. Strategic Planning: Bylaws:
None
None
Board of Directors Minutes 11/9/2015 - Page 4
Rules & Ethics: 3 parents are on the wall of shame. A couple of incidents in St. Louis, first was a cell phone incident in the hotel, second was the Squirt A3 team behaving poorly at the championship game. Treasurer: None Old Business:
None
New Business: ABMs and Directors must have 15 volunteer hours during the course of a year. John Price motioned, Rebeca Mead 2nd, motion carried (5-2). Mite NW cross-ice jamborees are getting more and more expensive, would like to consider including a certain $$ amount in their fees for the jamborees so they’re not pulling it out of slush. Rebeca has submitted her hours to Microsoft and we will get $1,000 from them. Rebeca Mead motioned to have the $$ designated to the scholarship fund, Joseph D’Amico 2 nd, motion carried (7-0). Joseph D’Amico motioned, Jeff Lietz 2nd, meeting adjourned at 10:40 PM.
Board of Directors Minutes 11/9/2015 - Page 5
Cyclones Action Items #
Action Item Description
88
Mandatory Volunteerism
Responsible Board
Open Date 8/3/15
Date Due March, 2016
Closed Date
Status
Comments
OPEN
Board of Directors Minutes 11/9/2015 - Page 6
