Cyclones Amateur Hockey Association
Cyclones Amateur Hockey Association Board of Directors Meeting Minutes January 12, 2015 Fox Valley Ice Area ~ Geneva, IL Tom Baginski called the meeting to order at 7:18 PM DIRECTORS PRESENT Joseph D’Amico (L) Dan Deli (E)
David Struwing Bob Gatto (L)
John Price Rebeca Mead
Maria Frano Joren Kaiser
Tom Baginski Jeff Lietz
DIRECTORS ABSENT Jeff Iwinski
ASSOCIATES PRESENT Vito DiPietra
Marty Allamian
Julie Gebhardt
Jay Rule
ASSOCIATES ABSENT Joe Lorusso
Gene McEnery
Marcus Madej
STAFF PRESENT Wendi Wipff STAFF ABSENT Christie Tierney
Mike Papa
Peter Rutili
Quorum Established by Maria Frano. Minutes and Approval:
December 15 Board Meeting Minutes Approved, Joren Kaiser motioned, Jeff Lietz 2nd, motion carried (8-0). OPEN SESSION ITEMS
President’s Comments: Rules and Ethics Complaints are up this year, letter went out to membership from Tom and Jay.
(L) – Bob arrived late: 7:50, Joseph arrived late: 7:20 (E) – Dan left early: 8:20
Board of Directors Minutes 01/12/2015 - Page 1
Public Forum: NONE
League Reports: NIHL: CSDHL:
NWHL: SWSL:
None U15 for next season looks good. Humann and Detterman are not in favor of U15s. There will be a special meeting with presidents and reps regarding keeping U15s. CSDHL playoff dates are 2/6-2/8. Academic awards applications are still being taken. Applications for next year are due 4/15. Make sure kids are eligible for playoffs. None None
Hockey Director Report:
NONE
Treasurer’s Report:
NONE
Manager Coordinator Report: All Travel teams (except Midget NIHL) are signed up for Blackhawk Cup. Liaison’s meeting is January 21st. Dave Struwing will attend Liaison’s meeting. Evaluations are complete. Detailed results have been given to EC and Pete. Overall results available to review. Will start looking at spring tournaments for teams. Like last year, Maria will pick 1 tournament for each team and then it will be up to the managers to pick their 2nd tournament. We’re in the last few weeks of the NIHL/CS season. Registrar:
NONE
Ice Scheduler: NONE Volunteer Coordinator: Elementary school in Geneva has asked the Cyclones for volunteers to help out with their fun fair again this year. Email will be sent to midget and bantam teams. Fun fair is 2/20 from 5-7. Committee Updates: Communications: Town Hall meetings will be next Monday –Thursday. Monday/Tuesday for Mites and Squirts; Wednesday/Thursday for PeeWees/Bantams. Sign-up sheet for board members to attend each night. We have an agenda, Pete will speak as will Jay. Player Development:
Nothing
Board of Directors Minutes 01/12/2015 - Page 2
Nominating: Currently have 2 names for ABM positions, Brian Dempsey and Rob Wipff. Notice will be put on website regarding open positions.
Apparel: We are going to start using Jerry’s for jerseys, warm ups, etc. Working on spring jerseys. Approximately $38 price point. Hockey bag order will be going up on the website. Website: Going to start working on spring registration Strategic Planning: Fundraising:
None
Alumni:
None
None
Discussion/Open Items: Jeff Lietz presented regarding fundraising to build 3rd sheet: Two-year project “One Million Pucks, One Goal” Cost for a third sheet could cost about $1.24 million Replace the club-wide raffle with this fundraising opportunity Each player raises $1,200 Parents need to find corporate sponsors We need to meet with the rink to see what their thoughts are regarding 3 rd sheet. Spring programming: Bantams will mirror what Midget programming was like last spring. 2 full-ice practices, plus 2 off-ice sessions up at Athlete’s Edge. Mite-PeeWee will get 1 session of off-ice. Because we are adding off-ice, the EC felt a slight increase in spring fee is warranted. Midget/Bantam would go up to $400 for spring and Mite-PeeWee would go up to $700. Tom heard from Josh regarding Athlete’s Edge and they want $12/session, Tom to go back to him with a $10 in the spring and we’ll regroup in the fall. Joren Kaiser motions to increase the spring fee to $400 for Midgets and Bantams and $700 for Mites-PeeWees, Jeff Lietz 2nd, motion carries (9-0).
Board of Directors Minutes 01/12/2015 - Page 3
CLOSED SESSION ITEMS Discussion/Action Items: Pete’s contract extension: Pete is interested and wants to extend his contract Pete mentioned possibly getting an increase in his pay. He will meet with the EC to discuss. Closed Committee Reports: Finance:
NONE
Strategic Planning: Bylaws:
NONE
NONE
Rules & Ethics: A lot of R&E complaints. We need to change our policy regarding going to law enforcement and filing a complaint with the club. If you go to law enforcement we will step aside and let law enforcement deal with it. Joe Morgan would like to be on the committee, and we will need to get more volunteers to sit on the committee. Dave Struwing would like to see the R&E committee become a separate stand-alone committee from the board. Dave will get more information regarding a separate stand-alone committee. Treasurer: NONE
Old Business:
Action Items
New Business: Key pad for Cyclones locker room. John Price got a quote for $785.48. John Price motions to purchase the key pad for the Cyclones locker room, Bob Gatto 2 nd, motion carries (9-0). Joseph D’Amico motions, Rebeca Mead 2nd, meeting adjourned at 9:47PM.
Board of Directors Minutes 01/12/2015 - Page 4
Cyclones Action Items #
Action Item Description
Responsible EC
Open Date 3/10/14
Date Due
Closed Date
Status
Fall, 2014
OPEN
60
Tryout fee refund policy
61
Revise injury regulations
credit
Treasurer
3/10/14
Fall, 2014
OPEN
62
Financial Obligations Policy revisions
Treasurer
3/10/14
Spring, 2015
OPEN
65
Give Back to Rink Program
Jeff Lietz
7/20/14
Spring/Summer 2015
OPEN
66
Coaches in locker room policy
Tom
7/20/14
8/23/2014
OPEN
68
Team Webpage Policy
EC
10/13/14
Fall, 2015
OPEN
69
Cyclones Locker Room
EC
10/13/14
Spring, 2015
OPEN
70
Decatur Tournament Donation
Jay
11/10/14
12/15/2014
OPEN
72
Cancelled Airline reimbursement policy
EC/John
12/15/14
Spring, 2015
OPEN
73
Meet with Rink Management re: 3rd Sheet
EC
1/12/15
Spring, 2015
OPEN
74
Athlete’s Edge fee for Spring
Tom
1/12/15
2/9/15
OPEN
75
R&E Policy Change re: law enforcement
Jay
1/12/15
??
OPEN
76
Denial of Service Policy
Dave
1/12/15
Spring, 2015
OPEN
77
Separate R&E from Board
Dave
1/12/15
Spring, 2015
OPEN
ticket
Comments Tom to talk to Mark to see if he drafted a policy
Board of Directors Minutes 01/12/2015 - Page 5
David Struwing Bob Gatto (L)
John Price Rebeca Mead
Maria Frano Joren Kaiser
Tom Baginski Jeff Lietz
DIRECTORS ABSENT Jeff Iwinski
ASSOCIATES PRESENT Vito DiPietra
Marty Allamian
Julie Gebhardt
Jay Rule
ASSOCIATES ABSENT Joe Lorusso
Gene McEnery
Marcus Madej
STAFF PRESENT Wendi Wipff STAFF ABSENT Christie Tierney
Mike Papa
Peter Rutili
Quorum Established by Maria Frano. Minutes and Approval:
December 15 Board Meeting Minutes Approved, Joren Kaiser motioned, Jeff Lietz 2nd, motion carried (8-0). OPEN SESSION ITEMS
President’s Comments: Rules and Ethics Complaints are up this year, letter went out to membership from Tom and Jay.
(L) – Bob arrived late: 7:50, Joseph arrived late: 7:20 (E) – Dan left early: 8:20
Board of Directors Minutes 01/12/2015 - Page 1
Public Forum: NONE
League Reports: NIHL: CSDHL:
NWHL: SWSL:
None U15 for next season looks good. Humann and Detterman are not in favor of U15s. There will be a special meeting with presidents and reps regarding keeping U15s. CSDHL playoff dates are 2/6-2/8. Academic awards applications are still being taken. Applications for next year are due 4/15. Make sure kids are eligible for playoffs. None None
Hockey Director Report:
NONE
Treasurer’s Report:
NONE
Manager Coordinator Report: All Travel teams (except Midget NIHL) are signed up for Blackhawk Cup. Liaison’s meeting is January 21st. Dave Struwing will attend Liaison’s meeting. Evaluations are complete. Detailed results have been given to EC and Pete. Overall results available to review. Will start looking at spring tournaments for teams. Like last year, Maria will pick 1 tournament for each team and then it will be up to the managers to pick their 2nd tournament. We’re in the last few weeks of the NIHL/CS season. Registrar:
NONE
Ice Scheduler: NONE Volunteer Coordinator: Elementary school in Geneva has asked the Cyclones for volunteers to help out with their fun fair again this year. Email will be sent to midget and bantam teams. Fun fair is 2/20 from 5-7. Committee Updates: Communications: Town Hall meetings will be next Monday –Thursday. Monday/Tuesday for Mites and Squirts; Wednesday/Thursday for PeeWees/Bantams. Sign-up sheet for board members to attend each night. We have an agenda, Pete will speak as will Jay. Player Development:
Nothing
Board of Directors Minutes 01/12/2015 - Page 2
Nominating: Currently have 2 names for ABM positions, Brian Dempsey and Rob Wipff. Notice will be put on website regarding open positions.
Apparel: We are going to start using Jerry’s for jerseys, warm ups, etc. Working on spring jerseys. Approximately $38 price point. Hockey bag order will be going up on the website. Website: Going to start working on spring registration Strategic Planning: Fundraising:
None
Alumni:
None
None
Discussion/Open Items: Jeff Lietz presented regarding fundraising to build 3rd sheet: Two-year project “One Million Pucks, One Goal” Cost for a third sheet could cost about $1.24 million Replace the club-wide raffle with this fundraising opportunity Each player raises $1,200 Parents need to find corporate sponsors We need to meet with the rink to see what their thoughts are regarding 3 rd sheet. Spring programming: Bantams will mirror what Midget programming was like last spring. 2 full-ice practices, plus 2 off-ice sessions up at Athlete’s Edge. Mite-PeeWee will get 1 session of off-ice. Because we are adding off-ice, the EC felt a slight increase in spring fee is warranted. Midget/Bantam would go up to $400 for spring and Mite-PeeWee would go up to $700. Tom heard from Josh regarding Athlete’s Edge and they want $12/session, Tom to go back to him with a $10 in the spring and we’ll regroup in the fall. Joren Kaiser motions to increase the spring fee to $400 for Midgets and Bantams and $700 for Mites-PeeWees, Jeff Lietz 2nd, motion carries (9-0).
Board of Directors Minutes 01/12/2015 - Page 3
CLOSED SESSION ITEMS Discussion/Action Items: Pete’s contract extension: Pete is interested and wants to extend his contract Pete mentioned possibly getting an increase in his pay. He will meet with the EC to discuss. Closed Committee Reports: Finance:
NONE
Strategic Planning: Bylaws:
NONE
NONE
Rules & Ethics: A lot of R&E complaints. We need to change our policy regarding going to law enforcement and filing a complaint with the club. If you go to law enforcement we will step aside and let law enforcement deal with it. Joe Morgan would like to be on the committee, and we will need to get more volunteers to sit on the committee. Dave Struwing would like to see the R&E committee become a separate stand-alone committee from the board. Dave will get more information regarding a separate stand-alone committee. Treasurer: NONE
Old Business:
Action Items
New Business: Key pad for Cyclones locker room. John Price got a quote for $785.48. John Price motions to purchase the key pad for the Cyclones locker room, Bob Gatto 2 nd, motion carries (9-0). Joseph D’Amico motions, Rebeca Mead 2nd, meeting adjourned at 9:47PM.
Board of Directors Minutes 01/12/2015 - Page 4
Cyclones Action Items #
Action Item Description
Responsible EC
Open Date 3/10/14
Date Due
Closed Date
Status
Fall, 2014
OPEN
60
Tryout fee refund policy
61
Revise injury regulations
credit
Treasurer
3/10/14
Fall, 2014
OPEN
62
Financial Obligations Policy revisions
Treasurer
3/10/14
Spring, 2015
OPEN
65
Give Back to Rink Program
Jeff Lietz
7/20/14
Spring/Summer 2015
OPEN
66
Coaches in locker room policy
Tom
7/20/14
8/23/2014
OPEN
68
Team Webpage Policy
EC
10/13/14
Fall, 2015
OPEN
69
Cyclones Locker Room
EC
10/13/14
Spring, 2015
OPEN
70
Decatur Tournament Donation
Jay
11/10/14
12/15/2014
OPEN
72
Cancelled Airline reimbursement policy
EC/John
12/15/14
Spring, 2015
OPEN
73
Meet with Rink Management re: 3rd Sheet
EC
1/12/15
Spring, 2015
OPEN
74
Athlete’s Edge fee for Spring
Tom
1/12/15
2/9/15
OPEN
75
R&E Policy Change re: law enforcement
Jay
1/12/15
??
OPEN
76
Denial of Service Policy
Dave
1/12/15
Spring, 2015
OPEN
77
Separate R&E from Board
Dave
1/12/15
Spring, 2015
OPEN
ticket
Comments Tom to talk to Mark to see if he drafted a policy
Board of Directors Minutes 01/12/2015 - Page 5
