December 2013 Compliance Newsletter
MONTHLY NEWSLETTER University of Miami Department of Compliance
Volume 8, Issue 4
December 2013
Vacation Period Reminders: Final Exams: Dec. 12– 18 Fall Break: Dec. 19 - Jan. 13 In-Season Sports
Normal daily and weekly hour limitations for countable athletically related activities apply throughout finals week.
There is no limitation on the number of countable athletically related activities that occur during an institution’s official vacation period.
Out-of-Season Sports No countable athletically related activities are permitted during the week prior to the start of final examinations through the last day of exams or during an institution’s official vacation period (December 5th—January 13th). Strength and conditioning coaches who are not countable coaches and who perform such duties on a department-wide basis may design and conduct specific workout programs for student-athletes, provided such workouts are voluntary and conducted at the request of the student-athlete. Regular practice hour limitations apply after winter break or when your team starts its second segment in the spring and classes are in session.
In This Issue
Vacation Period Outside Competition Texting, Gambling & the Media Per Diem Allowance Compliance MVP In the News December Recruiting Calendar Compliance Staff
Volume 8, Issue 4 December 2013
Per Diem Allowances
Room and board may be provided to a student-athlete during official vacation periods in which they are required to remain on the institution’s campus for organized practice sessions or competition.
If an institution does not provide it’s student-athletes with a meal, a cash allowance may be provided.
Any student-athletes that will be remaining on campus for injury rehabilitation reasons may also receive a per diem allowance.
If any student-athletes will be receiving a per diem allowance, please contact the Compliance Office for more details.
Compliance MVP Anthony DeJesse This month’s compliance MVP comes to us from the athletic ticket operations office. The compliance office would like to recognize Anthony DeJesse for his hard work when it comes to complimentary admissions, and his great attitude during game-day.
Social Media Recruiting Changes
On December 5th, the NCAA staff released a new interpretation that allows institutional staff members to “friend” or “follow” prospective studentathletes of any grade level on social media sites. Previously, the NCAA viewed the action of to “friending” or “following” an individual before the permissible time time-period to be a violation of NCAA Bylaw 13.4.1.2, since the action of “friending” or “following” an individual generated an email (electronic correspondence) to that person. The new interpretation only allows for social media interaction, and does not allow for texting, phone calls, or other such recruiting before the permissible timeline.
Outside Competition
A student-athlete may compete outside of the institution's declared playing and practice season as a member of an outside team in any noncollegiate, amateur competition during any official vacation period. All student-athletes must have participation in outside competitions approved by the compliance office PRIOR to the event taking place. If you know of any student-athletes interesting in participating in outside competition, please direct them to the compliance office to fill out the proper paperwork.
Anthony DeJesse
Volume 8, Issue 4
December 2013
Compliance Side-Bar Please run all proposed general correspondence through the Compliance Office to verify its permissibility. If you or your staff have any questions as to who may receive recruiting materials, and what materials may be sent, please ask the Compliance Office.
In the News The University of Georgia recently sent impermissible recruiting materials to over a dozen prospective student-athletes, who were not of the NCAA-allowed grade level to receive general correspondence. The recruiting material had impermissible envelopes and also contained impermissible general correspondence. The University responded by suspending their football on-campus recruiting coordinator and self-reporting the violations.
December 2013
Volume 8, Issue 4
Gambling The NCAA strictly prohibits student-athletes and staff members from gambling or wagering anything of value on any sport that the NCAA sponsors. This includes providing information to an individual that intends to use the information for gambling purposes.
Texting All text messaging to prospects is banned until: The calendar day when the prospective student-athlete has signed a National Letter of Intent or offer of financial aid, and approval has been sent by the Compliance office, On or after May 1 if the institution has received the prospective studentathlete’s room or tuition deposit, or On or after May 1 if the institution has received the prospective studentathlete’s financial deposit.
Compliance Updates As we approach final exams, and the winter break period, the majority of our teams will be out-of-season. It is important to remember that the NCAA bylaws remain in effect year-round, and despite most of our student-athletes being gone through this time-period, we must still continue to abide by NCAA legislations.
Covered Individual A covered individual may include an agent, but is not limited to, a certified contract advisor, financial advisor, marketing representative, brand manager or anyone who is employed or associated with such persons.
Ask Before U Act DECEMBER RECRUITING CALENDAR Baseball:………..Quiet Period - December 1 - 31 M. Basketball:….Recruiting Period - December 1 - 23 Dead Period - December 24 - 26 Recruiting Period - December 27 - 31 W. Basketball:….Evaluation Period - December 1 - 23 Dead Period - December 24 - 26 Evaluation Period - December 27 - 31
Soccer:..………...Contact Period - December 1-31 Track/CC:……….Contact Period - December 1 - 8 Quiet Period - December 23 - 24 Contact Period - December 25 - 30 Volleyball:………Contact Period - December 1 Quiet Period - December 2 - 17 Dead Period - December 18 - 31 Other Sports:…..Contact Period - December 1 - 31
Football:………...Contact Period - December 1 - 15 Quiet Period - December 15(Mid-year JuCo enrollees) Dead Period - December 16 - December 31 Dead Period - December 18 (Mid-year JuCo Initial Signing Day)
COMPLIANCE STAFF MEMBERS Associate Athletic Director for Compliance:
Craig Anderson
[email protected]
ext. 5542
Director of Compliance, Eligibility:
Dan Raben
[email protected]
ext. 8457
Associate Compliance Director, Student Services:
Erin Mazyck
[email protected]
ext. 4428
Assistant Compliance Director, Monitoring:
Matt Pottorff
[email protected]
ext. 2844
Compliance Questions? Contact a staff member, e-mail us at [email protected], or call 305-284-2692
Volume 8, Issue 4
December 2013
Vacation Period Reminders: Final Exams: Dec. 12– 18 Fall Break: Dec. 19 - Jan. 13 In-Season Sports
Normal daily and weekly hour limitations for countable athletically related activities apply throughout finals week.
There is no limitation on the number of countable athletically related activities that occur during an institution’s official vacation period.
Out-of-Season Sports No countable athletically related activities are permitted during the week prior to the start of final examinations through the last day of exams or during an institution’s official vacation period (December 5th—January 13th). Strength and conditioning coaches who are not countable coaches and who perform such duties on a department-wide basis may design and conduct specific workout programs for student-athletes, provided such workouts are voluntary and conducted at the request of the student-athlete. Regular practice hour limitations apply after winter break or when your team starts its second segment in the spring and classes are in session.
In This Issue
Vacation Period Outside Competition Texting, Gambling & the Media Per Diem Allowance Compliance MVP In the News December Recruiting Calendar Compliance Staff
Volume 8, Issue 4 December 2013
Per Diem Allowances
Room and board may be provided to a student-athlete during official vacation periods in which they are required to remain on the institution’s campus for organized practice sessions or competition.
If an institution does not provide it’s student-athletes with a meal, a cash allowance may be provided.
Any student-athletes that will be remaining on campus for injury rehabilitation reasons may also receive a per diem allowance.
If any student-athletes will be receiving a per diem allowance, please contact the Compliance Office for more details.
Compliance MVP Anthony DeJesse This month’s compliance MVP comes to us from the athletic ticket operations office. The compliance office would like to recognize Anthony DeJesse for his hard work when it comes to complimentary admissions, and his great attitude during game-day.
Social Media Recruiting Changes
On December 5th, the NCAA staff released a new interpretation that allows institutional staff members to “friend” or “follow” prospective studentathletes of any grade level on social media sites. Previously, the NCAA viewed the action of to “friending” or “following” an individual before the permissible time time-period to be a violation of NCAA Bylaw 13.4.1.2, since the action of “friending” or “following” an individual generated an email (electronic correspondence) to that person. The new interpretation only allows for social media interaction, and does not allow for texting, phone calls, or other such recruiting before the permissible timeline.
Outside Competition
A student-athlete may compete outside of the institution's declared playing and practice season as a member of an outside team in any noncollegiate, amateur competition during any official vacation period. All student-athletes must have participation in outside competitions approved by the compliance office PRIOR to the event taking place. If you know of any student-athletes interesting in participating in outside competition, please direct them to the compliance office to fill out the proper paperwork.
Anthony DeJesse
Volume 8, Issue 4
December 2013
Compliance Side-Bar Please run all proposed general correspondence through the Compliance Office to verify its permissibility. If you or your staff have any questions as to who may receive recruiting materials, and what materials may be sent, please ask the Compliance Office.
In the News The University of Georgia recently sent impermissible recruiting materials to over a dozen prospective student-athletes, who were not of the NCAA-allowed grade level to receive general correspondence. The recruiting material had impermissible envelopes and also contained impermissible general correspondence. The University responded by suspending their football on-campus recruiting coordinator and self-reporting the violations.
December 2013
Volume 8, Issue 4
Gambling The NCAA strictly prohibits student-athletes and staff members from gambling or wagering anything of value on any sport that the NCAA sponsors. This includes providing information to an individual that intends to use the information for gambling purposes.
Texting All text messaging to prospects is banned until: The calendar day when the prospective student-athlete has signed a National Letter of Intent or offer of financial aid, and approval has been sent by the Compliance office, On or after May 1 if the institution has received the prospective studentathlete’s room or tuition deposit, or On or after May 1 if the institution has received the prospective studentathlete’s financial deposit.
Compliance Updates As we approach final exams, and the winter break period, the majority of our teams will be out-of-season. It is important to remember that the NCAA bylaws remain in effect year-round, and despite most of our student-athletes being gone through this time-period, we must still continue to abide by NCAA legislations.
Covered Individual A covered individual may include an agent, but is not limited to, a certified contract advisor, financial advisor, marketing representative, brand manager or anyone who is employed or associated with such persons.
Ask Before U Act DECEMBER RECRUITING CALENDAR Baseball:………..Quiet Period - December 1 - 31 M. Basketball:….Recruiting Period - December 1 - 23 Dead Period - December 24 - 26 Recruiting Period - December 27 - 31 W. Basketball:….Evaluation Period - December 1 - 23 Dead Period - December 24 - 26 Evaluation Period - December 27 - 31
Soccer:..………...Contact Period - December 1-31 Track/CC:……….Contact Period - December 1 - 8 Quiet Period - December 23 - 24 Contact Period - December 25 - 30 Volleyball:………Contact Period - December 1 Quiet Period - December 2 - 17 Dead Period - December 18 - 31 Other Sports:…..Contact Period - December 1 - 31
Football:………...Contact Period - December 1 - 15 Quiet Period - December 15(Mid-year JuCo enrollees) Dead Period - December 16 - December 31 Dead Period - December 18 (Mid-year JuCo Initial Signing Day)
COMPLIANCE STAFF MEMBERS Associate Athletic Director for Compliance:
Craig Anderson
[email protected]
ext. 5542
Director of Compliance, Eligibility:
Dan Raben
[email protected]
ext. 8457
Associate Compliance Director, Student Services:
Erin Mazyck
[email protected]
ext. 4428
Assistant Compliance Director, Monitoring:
Matt Pottorff
[email protected]
ext. 2844
Compliance Questions? Contact a staff member, e-mail us at [email protected], or call 305-284-2692
