2j 12 OCR.pdf
I'
BATE:
November 17,2016
TO:
Finance Committee City Council
FROM:
Greg Gallegos, Wildland Superintendent
SUBJECT:
Budget Increase to Wildland Division Fund
VIA:
Erik Litzenberg, Fire Chief
CC:
Brian Snyder, City Manger Adam Johnson, Finance Director
ct--·
The City of Santa Fe Fire Department Wildland Division respectfully requests approval to increase the Wildland Division business unit (22232) from $160,011.00.00 to $451,500.00. The budget increase is to maintain a 4 person wildland crew on a full time basis to work on wildland prevention projects through the winter and also fund a crew supervisor for next fire season. The increase will be funded by reimbursements requests which have been submitted and are expected funds from Energy, Mineral and National Resources (EMNR) in the amount $506,902.01 (see attached schedule). Resources from the Wildland Division are used to respond to wildfires through a JPA (Resource Mobilization Plan), that the City of 'Santa Fe has with New Mexico State Forestry Division. This fire season the Atalaya wildland handcrew, and two one Med Unit and the Rapid Extraction Module (REM) Team responded to 18 wildland deployments across the country for a total of I 01 days spent on wildland fires. Current reimbursements requested from these deployments total $506,902.01. To date $472,424.09 has been received and deposited between July 1, 2016 thru October 31,2016 and the expected balance of$60,117.60 remains outstanding and full reimbursements are expected (see attached schedule). Of the total $506,902.01 reimbursements requested thus far, we are requesting approval of a budget adjustment to increase the budgeted expenditures by $392,500.71 fi·om. the original budget $160,011.00 and increase budget revenues in the amount of $141,776.00. This establishes a total budget in FY 2016~2017 of $451,500.00. This budget will fund the core 4 person wildland crew to work on wildland prevention pr~jects over the winter. rn addition, these funds will employ the crewboss supervisor for next tire season. Thank you for your attention to this request and if you have any questions please call me at 3120.
955~
1
Log 11 {Finance use 9!J./:t.) : Batch # (Finance use 9!J./:t.) :
City of Santa Fe, New Mexico BUDGET AMENDMENT RESOLUTION (BAR) DEPARi MI:N t' I DIVISION NAME
DATE
Fire DepartmenVWildland Fire
12/01/2016
BUSINESS UNIT
ITEM DESCRIPTION
I
LINE ITEM
SUBSIDIARY
SUBLEOGER
{.000000}
{0000}
EXPENDITURES
INCREASE
DECREASE
{enter as ~ II)
(enter as ~ #}
Wildland Fire Reduction • Salaries
22232
500110
105,331
Wildland Fire - OT
22232
501411
103,508
Wildland Fire - OT @ 1.0
22232
501415
46
22232
502000
633
Wildland Fire - FICA
22232
503100
39,017
Wildland Fire - PERA
22232
503150
23,793
Wildland Fire • Employee Health Insurance
22232
503200
13,897
Wildland Fire • Retiree Health Care
22232
503250
2,862
Wildland Fire - Workers' Comp
22232
503350
2,066
Wildland Fire ·City Share Dental
22232
503400
338
Wildland
Fire - Annual
Leave
REVENUES
(enter a11 ~ tl)
Reduct.F~elmb/Refund
21232
470400
Wildland EMNRD State Revenue
21232
490200
Wildland Fire
(enter as positive tl)
281,396 (141 ,776)
JWn WI\.. A IIVN:
(U~ Q<Jd#/01!~1 pogo If nsodod) -Attach supporting documentation/memo
This is to establish FY16-17 in the amount of $451,500 for the Wildland Fire Hazard Reduction fund from anticipated revenues in FY 16-17. To correct an erroneous budget entry of $281 ,396
h~t 6.-~J J-y 7~ A lvv A IJ' I
Date
Agenda 11om n:
I,
Date
2
WILDLAND HAZARD FIRE FY 16-17
PROJECTED FIT CREW
ACTUAL$: SAL BEN OPERATING
FY 2015-16 237,612.00 76,304.57 56,483.65 372,400.22
313,916.57
ACTUALS/PROJECTED PROJECTED SALARIES PROJECTED BENEFITS OPERATING PROJECTED FOR FY1&-17
FY 201&-17
L_284,646.76 J 107,853.95 59,000.00 451,500.71
392,500.71
MAR·JUN
BUDGET BAR- INCREASE SALARIES BAR-INCREASE BENEFITS E-1 BUD SAUBENIOP
FY 201&-17 209,516.76 81,972.95 160,011.00 451,500.71
3
WILDLAND HAZARD FIRE Company
Business Unit
Object Account
100700
07000
Cumulative 13 Budget 2016
Account Description
Subsidiary
Cash due from Hub
Cumulative 13 Actual 2016
Cumulative 13 Variance 2016
580,981.20
-580,981.20
02232
2232
02232
2232
108200
State
34,138.74
-34,138.74
02232
2232
113250
Other
0.00
0.00
02232
2232
119215
Notes Payable
0.00
0.00
02232
2232
200100
Vouchers Payable
0.00
0.00
02232
2232
200200
Accounts Payable
0.00
0.00
02232
2232
201200
Annual Leave Balances
0.00
0.00 0.00
02232
2232
201300
Comp Leave Balances
0.00
02232
2232
202010
Accrued Wages Payable
0.00
0.00
02232
2232
204050
Notes Payable - Current
0.00
0.00
02232
2232
300200
Encumbrance Control
0.00
0.00
02232
2232
300300
Reserve for Encumbrances
02232
2232
301010
Fund Balance-Unreserved
Total Business Unit 2232
0.00
0.00
-549,332.68
549,332.68
65,787.26
-65,787.26
21232
470400
Reimbursements/Refunds
-281,396.00
0.00
-281,396.00
02232
21232
490200
NM Engy Min Nat R~ur~es
-309,725.00
-293,338.49
-16,386.51
02232
21232
490310
NM Finance Authori
0.00
0.00
02232
21232
600100
Operating Transfers In
02232
JJilt 71/tr)
Total Business Unit 21232
0.00
0.00
·591, 121.00
·293,338.49
·297,782.51
75,130.00
02232
22232
500110
Salaries
88,967.78
-13,837.78
02232
22232
500350
Classified Full-Time
0.00
0.00
500750
Temporary Full-Time
0.00
0.00 0.00
02232
22232
02232
22232
501100
Grant Funded
0.00
02232
22232
501400
Overtime
0.00
0.00
02232
22232
501411
OT Fire
73,936.38
-73,936.38
02232
22232
501415
OT Fire@ 1.0
02232
22232
501510
Worked Holiday @ 1.5
02232
22232
501900
Shift Differential Annual Leave
45.50
-45.50
768.00
-768.00
0.00
0.00
3,665.10
-3,665.10
128.00
-128.00
02232
22232
502000
02232
22232
502015
Miscellaneous Leave
02232
22232
502050
Comp-time
0.00
0.00
949.50
-949.50
02232
22232
502100
Sick Leave
02232
22232
502200
Incentives
02232
22232
503100
FICA
02232
22232
503150
Retirement (PERA)
02232
22232
503200
Employee Health Insurance
02232
22232
503250
Retiree Health Care
02232
22232
503300
Unemployment Insurance
0.00
0.00
6,569.00
11,385.08
-4,816.08
0.00
9,028.27
-9,028.27
15,846.00
14,260.51
1,585.49
0.00
986.87
-986.87
0.00
0.00
02232
22232
503350
Workers' Comp
2,366.00
2,384.40
-18.40
02232
22232
503400
City Share Dental Insurance
1,100.00
553.48
546.52
02232
22232
510300
Professional Contracts
0.00
0.00
520100
Rep and Maint Build/Struct
0.00
0.00
02232
22232
02232
22232
520400
Rep & Maint Machin & Equip
0.00
0.00
02232
22232
520500
Rep & Maint Vehicles
0.00
0.00
530100
Office Supplies
0.00
0.00
02232
22232
02232
22232
530200
Operating Supplies
20,894.00
8,115.34
12,778.66
02232
22232
530300
Safety Supplies
10,999.00
0.00
10,999.00
02232
22232
530500
Uniform, Clothing, Linen
12,107.00
98.40
12,008.60
02232
22232
530710
Software-Subscription
12/08/2016 3:21:09 PM
500.00
ti;5/f)o1"-~ ,
500.00
Page 14of 2
WILDLAND HAZARD FIRE Company
Business Unit
Object Account
Account Description
Subsidiary
02232
22232
531000
Gasoline
02232
22232
531050
Diesel
Cumulative 13 Budget 2016
Cumulative 13 Actual 2016
Cumulative 13 Variance 2016
387.72
-387.72
0.00
0.00
02232
22232
560200
Out of State
11,736.54
-11,736.54
02232
22232
560500
Out of State
154.36
-154.36
02232
22232
560700
Registration
0.00
0.00
02232
22232
561200
Employee TrainingfTuition
0.00
0.00
02232
22232
561800
Print/Publish
0.00
0.00
02232
Equipment/Machinery
0.00
0.00
22232
562600
02232
22232
570500
Equipment & Machinery
0.00
0.00
02232
22232
570950
Vehicles < 1.5
0.00
0.00
02232
22232
571000
Vehicles> 1.5
02232
22232
572400
Inventory Exempt
0.00
0.00
14,500.00
0.00
14,500.00
160,011.00
.• . 227,551.23
-67,540.23
Total 02232
-431 '11 0.00
0.00
-431,110.00
Grand Total
-431,110.00
0.00
-431 '11 0.00
Total Business Unit 22232
12/08/2016 3:21:09 PM
1
z·~n) 118111 '-
'J
.,:;tx.~U
Page 25of2
BATE:
November 17,2016
TO:
Finance Committee City Council
FROM:
Greg Gallegos, Wildland Superintendent
SUBJECT:
Budget Increase to Wildland Division Fund
VIA:
Erik Litzenberg, Fire Chief
CC:
Brian Snyder, City Manger Adam Johnson, Finance Director
ct--·
The City of Santa Fe Fire Department Wildland Division respectfully requests approval to increase the Wildland Division business unit (22232) from $160,011.00.00 to $451,500.00. The budget increase is to maintain a 4 person wildland crew on a full time basis to work on wildland prevention projects through the winter and also fund a crew supervisor for next fire season. The increase will be funded by reimbursements requests which have been submitted and are expected funds from Energy, Mineral and National Resources (EMNR) in the amount $506,902.01 (see attached schedule). Resources from the Wildland Division are used to respond to wildfires through a JPA (Resource Mobilization Plan), that the City of 'Santa Fe has with New Mexico State Forestry Division. This fire season the Atalaya wildland handcrew, and two one Med Unit and the Rapid Extraction Module (REM) Team responded to 18 wildland deployments across the country for a total of I 01 days spent on wildland fires. Current reimbursements requested from these deployments total $506,902.01. To date $472,424.09 has been received and deposited between July 1, 2016 thru October 31,2016 and the expected balance of$60,117.60 remains outstanding and full reimbursements are expected (see attached schedule). Of the total $506,902.01 reimbursements requested thus far, we are requesting approval of a budget adjustment to increase the budgeted expenditures by $392,500.71 fi·om. the original budget $160,011.00 and increase budget revenues in the amount of $141,776.00. This establishes a total budget in FY 2016~2017 of $451,500.00. This budget will fund the core 4 person wildland crew to work on wildland prevention pr~jects over the winter. rn addition, these funds will employ the crewboss supervisor for next tire season. Thank you for your attention to this request and if you have any questions please call me at 3120.
955~
1
Log 11 {Finance use 9!J./:t.) : Batch # (Finance use 9!J./:t.) :
City of Santa Fe, New Mexico BUDGET AMENDMENT RESOLUTION (BAR) DEPARi MI:N t' I DIVISION NAME
DATE
Fire DepartmenVWildland Fire
12/01/2016
BUSINESS UNIT
ITEM DESCRIPTION
I
LINE ITEM
SUBSIDIARY
SUBLEOGER
{.000000}
{0000}
EXPENDITURES
INCREASE
DECREASE
{enter as ~ II)
(enter as ~ #}
Wildland Fire Reduction • Salaries
22232
500110
105,331
Wildland Fire - OT
22232
501411
103,508
Wildland Fire - OT @ 1.0
22232
501415
46
22232
502000
633
Wildland Fire - FICA
22232
503100
39,017
Wildland Fire - PERA
22232
503150
23,793
Wildland Fire • Employee Health Insurance
22232
503200
13,897
Wildland Fire • Retiree Health Care
22232
503250
2,862
Wildland Fire - Workers' Comp
22232
503350
2,066
Wildland Fire ·City Share Dental
22232
503400
338
Wildland
Fire - Annual
Leave
REVENUES
(enter a11 ~ tl)
Reduct.F~elmb/Refund
21232
470400
Wildland EMNRD State Revenue
21232
490200
Wildland Fire
(enter as positive tl)
281,396 (141 ,776)
JWn WI\.. A IIVN:
(U~ Q<Jd#/01!~1 pogo If nsodod) -Attach supporting documentation/memo
This is to establish FY16-17 in the amount of $451,500 for the Wildland Fire Hazard Reduction fund from anticipated revenues in FY 16-17. To correct an erroneous budget entry of $281 ,396
h~t 6.-~J J-y 7~ A lvv A IJ' I
Date
Agenda 11om n:
I,
Date
2
WILDLAND HAZARD FIRE FY 16-17
PROJECTED FIT CREW
ACTUAL$: SAL BEN OPERATING
FY 2015-16 237,612.00 76,304.57 56,483.65 372,400.22
313,916.57
ACTUALS/PROJECTED PROJECTED SALARIES PROJECTED BENEFITS OPERATING PROJECTED FOR FY1&-17
FY 201&-17
L_284,646.76 J 107,853.95 59,000.00 451,500.71
392,500.71
MAR·JUN
BUDGET BAR- INCREASE SALARIES BAR-INCREASE BENEFITS E-1 BUD SAUBENIOP
FY 201&-17 209,516.76 81,972.95 160,011.00 451,500.71
3
WILDLAND HAZARD FIRE Company
Business Unit
Object Account
100700
07000
Cumulative 13 Budget 2016
Account Description
Subsidiary
Cash due from Hub
Cumulative 13 Actual 2016
Cumulative 13 Variance 2016
580,981.20
-580,981.20
02232
2232
02232
2232
108200
State
34,138.74
-34,138.74
02232
2232
113250
Other
0.00
0.00
02232
2232
119215
Notes Payable
0.00
0.00
02232
2232
200100
Vouchers Payable
0.00
0.00
02232
2232
200200
Accounts Payable
0.00
0.00
02232
2232
201200
Annual Leave Balances
0.00
0.00 0.00
02232
2232
201300
Comp Leave Balances
0.00
02232
2232
202010
Accrued Wages Payable
0.00
0.00
02232
2232
204050
Notes Payable - Current
0.00
0.00
02232
2232
300200
Encumbrance Control
0.00
0.00
02232
2232
300300
Reserve for Encumbrances
02232
2232
301010
Fund Balance-Unreserved
Total Business Unit 2232
0.00
0.00
-549,332.68
549,332.68
65,787.26
-65,787.26
21232
470400
Reimbursements/Refunds
-281,396.00
0.00
-281,396.00
02232
21232
490200
NM Engy Min Nat R~ur~es
-309,725.00
-293,338.49
-16,386.51
02232
21232
490310
NM Finance Authori
0.00
0.00
02232
21232
600100
Operating Transfers In
02232
JJilt 71/tr)
Total Business Unit 21232
0.00
0.00
·591, 121.00
·293,338.49
·297,782.51
75,130.00
02232
22232
500110
Salaries
88,967.78
-13,837.78
02232
22232
500350
Classified Full-Time
0.00
0.00
500750
Temporary Full-Time
0.00
0.00 0.00
02232
22232
02232
22232
501100
Grant Funded
0.00
02232
22232
501400
Overtime
0.00
0.00
02232
22232
501411
OT Fire
73,936.38
-73,936.38
02232
22232
501415
OT Fire@ 1.0
02232
22232
501510
Worked Holiday @ 1.5
02232
22232
501900
Shift Differential Annual Leave
45.50
-45.50
768.00
-768.00
0.00
0.00
3,665.10
-3,665.10
128.00
-128.00
02232
22232
502000
02232
22232
502015
Miscellaneous Leave
02232
22232
502050
Comp-time
0.00
0.00
949.50
-949.50
02232
22232
502100
Sick Leave
02232
22232
502200
Incentives
02232
22232
503100
FICA
02232
22232
503150
Retirement (PERA)
02232
22232
503200
Employee Health Insurance
02232
22232
503250
Retiree Health Care
02232
22232
503300
Unemployment Insurance
0.00
0.00
6,569.00
11,385.08
-4,816.08
0.00
9,028.27
-9,028.27
15,846.00
14,260.51
1,585.49
0.00
986.87
-986.87
0.00
0.00
02232
22232
503350
Workers' Comp
2,366.00
2,384.40
-18.40
02232
22232
503400
City Share Dental Insurance
1,100.00
553.48
546.52
02232
22232
510300
Professional Contracts
0.00
0.00
520100
Rep and Maint Build/Struct
0.00
0.00
02232
22232
02232
22232
520400
Rep & Maint Machin & Equip
0.00
0.00
02232
22232
520500
Rep & Maint Vehicles
0.00
0.00
530100
Office Supplies
0.00
0.00
02232
22232
02232
22232
530200
Operating Supplies
20,894.00
8,115.34
12,778.66
02232
22232
530300
Safety Supplies
10,999.00
0.00
10,999.00
02232
22232
530500
Uniform, Clothing, Linen
12,107.00
98.40
12,008.60
02232
22232
530710
Software-Subscription
12/08/2016 3:21:09 PM
500.00
ti;5/f)o1"-~ ,
500.00
Page 14of 2
WILDLAND HAZARD FIRE Company
Business Unit
Object Account
Account Description
Subsidiary
02232
22232
531000
Gasoline
02232
22232
531050
Diesel
Cumulative 13 Budget 2016
Cumulative 13 Actual 2016
Cumulative 13 Variance 2016
387.72
-387.72
0.00
0.00
02232
22232
560200
Out of State
11,736.54
-11,736.54
02232
22232
560500
Out of State
154.36
-154.36
02232
22232
560700
Registration
0.00
0.00
02232
22232
561200
Employee TrainingfTuition
0.00
0.00
02232
22232
561800
Print/Publish
0.00
0.00
02232
Equipment/Machinery
0.00
0.00
22232
562600
02232
22232
570500
Equipment & Machinery
0.00
0.00
02232
22232
570950
Vehicles < 1.5
0.00
0.00
02232
22232
571000
Vehicles> 1.5
02232
22232
572400
Inventory Exempt
0.00
0.00
14,500.00
0.00
14,500.00
160,011.00
.• . 227,551.23
-67,540.23
Total 02232
-431 '11 0.00
0.00
-431,110.00
Grand Total
-431,110.00
0.00
-431 '11 0.00
Total Business Unit 22232
12/08/2016 3:21:09 PM
1
z·~n) 118111 '-
'J
.,:;tx.~U
Page 25of2
