agua special utility district
AGUA SPECIAL UTILITY DISTRICT Special Meeting of the Board of Directors Agua SUD Administration Building 3120 North Abram Road Palmview, Texas 6:00 p.m., November 27,2017 MINUTES OF SPECIAL MEETING
1. The meeting was called to order by Mr. Roger Hernandez III, at 6:00 p.m., November 27,2017, at which time Mr. Hernandez acknowledged the presence of the following Elected Members of the Board constituting a quorum of the Agua SUD:
Mr. Mr. Mr. Mr. Mr. Mr.
Directors Present: Rogelio Hernandez, III Homer Tijerina Lloyd Loya Esequiel Ortiz, Jr. Ricardo Ochoa Ivan Sandoval
Directors Absent: Mr. Cesar Rodriguez, Jr. A quorum of the members of the Agua SUD being present, the meeting was duly convened. Invocation was presented by Mr. Dagoberto Soto.
2. Under the Consent Agenda the Board of Directors approved items a and b. The motion made by Mr. Lloyd Loya and seconded by Mr. Ivan Sandoval and was approved 4-1, with a nay by Mr. Homer Tijerina. a.
The Board of Directors approved the purchase of a Vermeer VPT300 Piercing Tool 3" Mole (Bore Head).
b.
The Board of Directors authorized Interim General Manager to interview and retain Government Relations Consultant.
3. The Board of Directors approved interlocal agreement with City of Sullivan for El Pinto Road and authorize legal to finalize quantities, actual costs not to exceed the proposal from the city. The motion was made by Mr. Lloyd Loya and seconded by Mr. Ivan Sandoval, and was unanimously approved by the Board. 4. The Board of Directors tabled the proposal form Consultant Herman Trevino on installing, implementing and training of reporting software until General Manager position is fulfilled.
The motion was made by Mr. Esequiel Ortiz, Jr. and seconded by Mr. Ivan Sandoval and was unanimously approved by the Board. 5. The Board of Directors approved the preparation fee agreement with Border Pacific Rail Road Co. for waterline crossing. The motion was made by Mr. Homer Tijerina and seconded by Mr. Ricardo Ochoa and was unanimously approved by the Board. 6. The Board of Directors approved selection of Saenz Brothers from quotes for the La Homa Road Project on water services, waterline and steel casing extension improvements as recommended by Mr. Eddie Saenz, Agua SUD Engineer on Retainer. The motion made by Mr. Esequiel Ortiz, Jr. and seconded by Mr. Lloyd Loya and was approved 4-1, with a nay by Mr. Homer Tijerina. 7. The Board of Directors approved the selection of Salazar Construction from quotes for the Wescan Lane Waterline Relocation Project as recommended by Mr. Saenz, Agua SUD Engineer on Retainer. The motion was made by Mr. Esequiel Ortiz, Jr. and seconded by Mr. Homer Tijerina and was approved 4-1, with a nay by Mr. Lloyd Loya. 8. The Board of Directors took no action on a variance of a 4" water service base fee (fire sprinkler service) for Faith Fellowship Church. 9. The Board of Directors authorized management to provide 90 day notice to servicing agent of record for Employee health insurance plan and all voluntary ancillary products. The motion was made by Mr. Homer Tijerina and seconded by Mr. Ricardo Ochoa and was unanimously approved by the Board. 10. The Board of Directors approved to review and update the Public Funds Investment Policy. The motion was made by Mr. Homer Tijerina and seconded by Mr. Esequiel Ortiz, Jr. and was unanimously approved by the Board. The Board of Directors made a motion to remove Item 11 from being tabled. The motion was made my Mr. Esequiel Ortiz, Jr. and seconded by Mr. Ivan Sandoval and was unanimously approved by the Board. 11. The Board of Directors took no action for a Meter Pilot Study by Aguaworks. The Board of Directors made a motion to remove Item 12 from being tabled. The motion was made by Mr. Homer Tijerina and seconded by Mr. Ricardo Ochoa and was unanimously approved by the Board. 12. The Board of Directors took no action on L&G Concrete Construction change order # 1 related to Palmview Wastewater Collection System Phase, Group B&F (Project 1) as recommended by S&B Infrastructure, Project Engineer.
13. The Board of Directors discussed the East EDAP Palmview sewer project matters including the following; a. update on meeting with Texas Water Development Board. Mr. Eddie Saenz and Milo Salinas provided an update on the lift stations, and main lift station along with pending easements, and advertisement for request of proposals for professional services.
14. The Board recessed into an Executive (closed) meeting at 7:03 p.m. under Texas Gov. Code Section 551.001 Consultation with Attorney 551.072 Regarding Real Property, 551.073 Prospective Gift, 551.074 Personnel Matters and 551.076 Security. The motion was made by Mr. Lloyd Loya and seconded by Mr. Ricardo Ochoa and was unanimously approved by the Board. a.
Strategic Public Affairs Consultant Agreement
b.
Fernando Gonzalez Subdivision Fees Review
At 7:34 p.m., The Board moved to reconvene in open session and no action was taken in executive session. The motion was made by Mr. Homer Tijerina and seconded by Mr. Ricardo Ochoa and was approved by 4-1 with a nay by Mr. Lloyd Loya. 15. The Board of Directors took the following action in open session regarding item(s) discussed in executive session: a. The Board of Directors authorized Legal Counsel to proceed as discussed in executive session for the Strategic Public Affairs Consultant Agreement. The motion was made by Mr. Ivan Sandoval and seconded by Mr. Homer Tijerina and was unanimously approved by the Board. b. The Board of Directors authorized Legal Counsel to proceed as discussed in executive session the Fernando Gonzalez Subdivision Fees Review. The Motion was made by Mr. Ivan Sandoval and seconded by Mr. Ricardo Ochoa and was unanimously approved by the Board. 16. Public Comments: None received.
At 7:35 p.m., Mr. Homer Tijerina moved to adjournment. Motion was seconded by Mr. Esequiel Ortiz, Jr. and was approved by 4-1, with a nay by Mr. Lloyd Loya.
Attested by:
1. The meeting was called to order by Mr. Roger Hernandez III, at 6:00 p.m., November 27,2017, at which time Mr. Hernandez acknowledged the presence of the following Elected Members of the Board constituting a quorum of the Agua SUD:
Mr. Mr. Mr. Mr. Mr. Mr.
Directors Present: Rogelio Hernandez, III Homer Tijerina Lloyd Loya Esequiel Ortiz, Jr. Ricardo Ochoa Ivan Sandoval
Directors Absent: Mr. Cesar Rodriguez, Jr. A quorum of the members of the Agua SUD being present, the meeting was duly convened. Invocation was presented by Mr. Dagoberto Soto.
2. Under the Consent Agenda the Board of Directors approved items a and b. The motion made by Mr. Lloyd Loya and seconded by Mr. Ivan Sandoval and was approved 4-1, with a nay by Mr. Homer Tijerina. a.
The Board of Directors approved the purchase of a Vermeer VPT300 Piercing Tool 3" Mole (Bore Head).
b.
The Board of Directors authorized Interim General Manager to interview and retain Government Relations Consultant.
3. The Board of Directors approved interlocal agreement with City of Sullivan for El Pinto Road and authorize legal to finalize quantities, actual costs not to exceed the proposal from the city. The motion was made by Mr. Lloyd Loya and seconded by Mr. Ivan Sandoval, and was unanimously approved by the Board. 4. The Board of Directors tabled the proposal form Consultant Herman Trevino on installing, implementing and training of reporting software until General Manager position is fulfilled.
The motion was made by Mr. Esequiel Ortiz, Jr. and seconded by Mr. Ivan Sandoval and was unanimously approved by the Board. 5. The Board of Directors approved the preparation fee agreement with Border Pacific Rail Road Co. for waterline crossing. The motion was made by Mr. Homer Tijerina and seconded by Mr. Ricardo Ochoa and was unanimously approved by the Board. 6. The Board of Directors approved selection of Saenz Brothers from quotes for the La Homa Road Project on water services, waterline and steel casing extension improvements as recommended by Mr. Eddie Saenz, Agua SUD Engineer on Retainer. The motion made by Mr. Esequiel Ortiz, Jr. and seconded by Mr. Lloyd Loya and was approved 4-1, with a nay by Mr. Homer Tijerina. 7. The Board of Directors approved the selection of Salazar Construction from quotes for the Wescan Lane Waterline Relocation Project as recommended by Mr. Saenz, Agua SUD Engineer on Retainer. The motion was made by Mr. Esequiel Ortiz, Jr. and seconded by Mr. Homer Tijerina and was approved 4-1, with a nay by Mr. Lloyd Loya. 8. The Board of Directors took no action on a variance of a 4" water service base fee (fire sprinkler service) for Faith Fellowship Church. 9. The Board of Directors authorized management to provide 90 day notice to servicing agent of record for Employee health insurance plan and all voluntary ancillary products. The motion was made by Mr. Homer Tijerina and seconded by Mr. Ricardo Ochoa and was unanimously approved by the Board. 10. The Board of Directors approved to review and update the Public Funds Investment Policy. The motion was made by Mr. Homer Tijerina and seconded by Mr. Esequiel Ortiz, Jr. and was unanimously approved by the Board. The Board of Directors made a motion to remove Item 11 from being tabled. The motion was made my Mr. Esequiel Ortiz, Jr. and seconded by Mr. Ivan Sandoval and was unanimously approved by the Board. 11. The Board of Directors took no action for a Meter Pilot Study by Aguaworks. The Board of Directors made a motion to remove Item 12 from being tabled. The motion was made by Mr. Homer Tijerina and seconded by Mr. Ricardo Ochoa and was unanimously approved by the Board. 12. The Board of Directors took no action on L&G Concrete Construction change order # 1 related to Palmview Wastewater Collection System Phase, Group B&F (Project 1) as recommended by S&B Infrastructure, Project Engineer.
13. The Board of Directors discussed the East EDAP Palmview sewer project matters including the following; a. update on meeting with Texas Water Development Board. Mr. Eddie Saenz and Milo Salinas provided an update on the lift stations, and main lift station along with pending easements, and advertisement for request of proposals for professional services.
14. The Board recessed into an Executive (closed) meeting at 7:03 p.m. under Texas Gov. Code Section 551.001 Consultation with Attorney 551.072 Regarding Real Property, 551.073 Prospective Gift, 551.074 Personnel Matters and 551.076 Security. The motion was made by Mr. Lloyd Loya and seconded by Mr. Ricardo Ochoa and was unanimously approved by the Board. a.
Strategic Public Affairs Consultant Agreement
b.
Fernando Gonzalez Subdivision Fees Review
At 7:34 p.m., The Board moved to reconvene in open session and no action was taken in executive session. The motion was made by Mr. Homer Tijerina and seconded by Mr. Ricardo Ochoa and was approved by 4-1 with a nay by Mr. Lloyd Loya. 15. The Board of Directors took the following action in open session regarding item(s) discussed in executive session: a. The Board of Directors authorized Legal Counsel to proceed as discussed in executive session for the Strategic Public Affairs Consultant Agreement. The motion was made by Mr. Ivan Sandoval and seconded by Mr. Homer Tijerina and was unanimously approved by the Board. b. The Board of Directors authorized Legal Counsel to proceed as discussed in executive session the Fernando Gonzalez Subdivision Fees Review. The Motion was made by Mr. Ivan Sandoval and seconded by Mr. Ricardo Ochoa and was unanimously approved by the Board. 16. Public Comments: None received.
At 7:35 p.m., Mr. Homer Tijerina moved to adjournment. Motion was seconded by Mr. Esequiel Ortiz, Jr. and was approved by 4-1, with a nay by Mr. Lloyd Loya.
Attested by:
