Arkansas City Public Schools USD 470 Request for ...
Arkansas City Public Schools
USD 470
Request for Proposals: Chromebooks February 2016
USD 470 Administrative Office: 6204412000
USD 470 Technology Office: 6204412088
Overview Arkansas City Public Schools USD 470, to be referred to as USD 470 or the district in this document, is issuing a Request For Proposals (RFP) for the items listed in this document. A vendor may submit an RFP response for any or all of these items. Responses must include all costs including hardware, software, billable time, supplies, and any other cost associated with the particular item. Responses to this RFP must be submitted to Jeri Crumbliss, Director of Business and Operations, 2545 Greenway, Arkansas City, KS 67005, by 2:00 p.m. on March 21, 2016, to be considered in this process. Any entry that is submitted after this deadline will not be considered. USD 470 will review and score each response to the RFP based on predefined assessment criteria. As a result, items such as cost, company experience, ability to achieve desired service levels, references, capacity of proposed technologies, solution interoperability, and project delivery methods may be considered in the final decision. The recommended RFP/vendor must be approved by the USD 470 Board of Education prior to awarding the project. In the event the selected vendor is unable to provide the products or services in a
mutually agreeable time frame, an alternate company may be selected. All vendors will be notified of selection results no later than April 15, 2016.
Upon selection, the company will work with district staff to begin project plan development and define deployment time lines. All contracts and supporting documentation will be approved by both parties before any costs are incurred or work is performed. All contracts will be reviewed by district counsel and any contract terms that are not acceptable by the district may be grounds for dismissing the selected vendor. A vendor‐neutral approach is taken for this project but any solution must meet the requirements listed in the project. Lack of required functionality is not acceptable. Any solution must be interoperable with a wide variety of other solutions.
USD 470 – Arkansas City Public Schools reserves the right to reject any and/or all proposals in response to this request. Force Majeure is in effect.
Items for this RFP Brands and models are listed for comparison purposes. All comparable models will be considered. Item Description Quantity Chromebook Lenovo ThinkPad 11e Chromebook ‐ Chrome OS ‐ 250 4 GB RAM ‐ 16 GB hard drive ‐ 11.6" 1366 x 768 ( HD ) ‐Intel HD Graphics ‐ 802.11ac Chromebook Asus C100P Chromebook‐ Chrome OS ‐ 4 GB RAM, 410 16 GB hard drive ‐ Touch Screen 10.1” 1280x800 ‐ 802.11ac ‐ Chromebook management license Google Chrome OS Management Console 660 License ‐ EDU
Conventions Throughout this document technical terminology or jargon may be used to describe a solution, technology, or organization structure. All effort has been made to use a common vernacular that is commonly accepted in the IT industry. If there is confusion about the meaning of a particular term, questions can be submitted to Bob Squires, Director of Technology. In no way will response to these inquires postpone or change the due date for proposals.
One hard copy of the RFP response must be received by Jeri Crumbliss , Director of Business and Operations, 2545 Greenway, Arkansas City, KS 67005, by 2 p.m. on March 21, 2016 . Electronic copies may be submitted however hard copies must be received by the deadline to be considered . Value added components may be offered if desired. Omissions or errors in responses will be the responsibility of the vendor.
Contact Information Bob Squires 6204412088 [email protected] Director of Technology USD 470 th 2207 North 8 Street Arkansas City, Ks 67005
Jeri Crumbliss 6204412000 [email protected] USD 470 Director of Business and Operations 2545 Greenway Arkansas City, Ks 67005
Evaluation Rubric
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