Arkansas City Public Schools USD 470 Technology Purchases RFP ...
Arkansas City Public Schools
USD 470
Technology Purchases RFP July 2016 Administrative Office: 6204412000
Technology Office: 6204412088
Overview Overview Arkansas City Public Schools USD 470, to be referred to as USD 470 or the district in this document, is soliciting Request For Proposals (RFP) for the items listed in this document. A vendor may submit an RFP response for any or all of these items. All RFP responses should include all costs including hardware, software, billable time, supplies, and any other cost associated with the particular item. In addition, each item may have requirements for supporting documentation to validate the vendor can meet the district’s expectations. These RFP’s must be submitted to Jeri Crumbliss by 2 p.m. on August 3, 2016, as a paper copy in a sealed envelope , to be considered in this process. Any entry that is entered after this date will not be considered. USD 470 will review each RFP response and score each RFP response based on a predefined assessment criteria. As a result, items such as solution price, company experience, ability to achieve desired service levels, references, capacity of proposed technologies, solution interoperability, and project delivery methodologies may be considered in the final decision. In the event the primary selection cannot provide the products or services an alternate company will be used. All companies will be notified within seven days of selection. Upon selection, the company will work with district staff to begin project plan development and define deployment timelines. All products and services will be expected to be delivered at the price indicated in the RFP. All contracts and supporting documentation will be approved by both parties before any costs are incurred or work is performed. Contracts may be reviewed by district counsel and any contract terms that are not acceptable by the district may be grounds for dismissing the selected vendor. A vendor neutral approach is taken for this project, there are no specific vendor requirements for hardware or software, but any solution must meet the requirements listed in the project. Brandspecifications must correspond to current inventory and technical compatibility. Lack of required functionality is not acceptable. Any solution must interoperate with a wide variety of other solutions. USD 470 – Arkansas City Public Schools reserves the right to reject any and/or all proposals in response to this request. Force Majeure is in effect.
Items for this RFP Item
Description All Specs are minimum requirements
Quantity
Elmo
Elmo TT12ID Interactive Document camera Color, 3.4 MP, 1920x1080, audio, RGB, VGA, HDMI, USB 2., DC 12v
Interactive projectors/wall mounts
Epson – Bright Link 575Wi, with wall mount
Advidia 360 Cameras
Advidia B5360 MP IP Fisheye Camera
29
Advidia 360 Cameras
Advidia IP Camera with 2 way voice communication
2
Mercury Door controllers
Mercury Access Control EP 1501
2
Mercury Door controllers
Mercury MR51e POE
10
Apple MacBook Pro
13inch MacBook Pro with Retina display 2.7GHz Dualcore Intel Core i5, Turbo Boost up to 3.1GHz 8GB 1866MHz LPDDR3 SDRAM 128GB PCIebased Flash Storage
60
15inch MacBook Pro with Retina display 2.2GHz Quadcore Intel Core i7, Turbo Boost up to 3.4Hz 16 GB 1600MHz DDR3L SDRAM 256 GB PCIebased Flash Storage Intel Iris Pro Graphics
9
Apple MacBook Pro
Windows PC Laptop
Dell XPS 15 9550 model Core i7 6700HQ1920 x 1080 Touch Screen 256 GB SSD 8GB
12 30
1
Dell Network Switches
Dell Network N2048P Model 210ABNY
1
Dell Network Switches
Dell Network N2024P Model 210ABNW
1
Dell Network Switches
Dell Network X1008P switch 8 port smart managed switch including PoE
8
Dell Network Switches
Dell SFP+ Transceiver Model 407BBON
2
PowerEdge R730 Server (210ACXU);PE R730/xd Motherboard MLK (329BCZK);Dell Hardware Limited Warranty Plus On Site Service (9768706);ProSupport: 7x24 HW / SW Tech Support and Assistance, 3 Year (9768707);ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 3 Year (9768708);R730/xd PCIe Riser 2, Center (330BBCO);R730 PCIe Riser 3, Left (330BBCQ);R730/xd PCIe Riser 1, Right (330BBCR);QLogic 57810 Dual Port 10Gb BaseT Network Adapter (540BBBD);QLogic 57800 2x10Gb BT + 2x1Gb BT Network Daughter Card (540BBBZ);iDRAC8 Express, integrated Dell Remote Access Controller, Express (385BBHN);Chassis with up to 8, 2.5" Hard Drives (350BBEN);Bezel (350BBEJ);Performance BIOS Settings (384BBBL);RAID 5 for H330/H730/H730P (316 HDDs or SSDs) (780BBJV);PERC H730 Integrated RAID Controller, 1GB Cache (405AAEG);Intel Xeon E52630 v4 2.2GHz,25M Cache,8.0 GT/s QPI,Turbo,HT,10C/20T (85W) Max Mem 2133MHz (338BJDG);Intel Xeon E52630 v4 2.2GHz,25M Cache,8.0 GT/s QPI,Turbo,HT,10C/20T (85W) Max Mem
1
Virtual Server Dell
2133MHz (338BJCX);16GB RDIMM, 2400MT/s, Dual Rank, x8 Data Width (370ACNX);2400MT/s RDIMMs (370ACPH);Performance Optimized (370AAIP);1.2TB 10K RPM SAS 12Gbps 2.5in Hotplug Hard Drive (400AJON);No Trusted Platform Module (461AADZ);Electronic System Documentation and OpenManage DVD Kit, PowerEdge R730/xd (631AAJG);DVD ROM, SATA, INTERNAL (429AAPU);ReadyRails Sliding Rails With Cable Management Arm (770BBBR);Dual, Hotplug, Redundant Power Supply (1+1), 750W (450ADWS);NEMA 515P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord, North America (450AALV);No Operating System (619ABVR);No Media Required (4215736);DIMM Blanks for System with 2 Processors (370ABWE);Standard Heatsink for PowerEdge R730/R730xd (374BBHM)
Conventions Throughout this document technical terminology or jargon may be used to describe a solution, technology, or organization structure. All effort has been made to use a common vernacular that is commonly accepted in the IT industry. If there is confusion about the meaning of a particular term, questions can be submitted to Bob Squires, Director of Technology. In no way will responses to these inquires postpone or change the due date for proposals. Responses to this RFP must be submitted in paper form to Jeri Crumbliss, Business Director by 2 p.m. on August 3, 2016 . In addition responses may also be submitted electronically to Bob Squires, Technology Director. However, as per state statute, the paper response must be submitted to be considered in this process. Valueadded components may be offered if desired. Only complete responses will be considered, omissions or errors will be the responsibility of the respondent. Please use the Cost Form located at the end of this document in submitting item costs.
Contact Information
Bob Squires 6204412088 [email protected] _ Director of Technology USD470 2207 North 8th Arkansas City, Ks 67005
Jeri Crumbliss 6204412000 [email protected] Director of Director Director of Business and Operations USD470 2545 Greenway Arkansas City, Ks 67005
Cost Form for RFP Item Elmo
Description All Specs are minimum requirements Elmo TT12ID Interactive Document camera Color, 3.4 MP, 1920x1080, audio, RGB, VGA, HDMI, USB 2., DC 12v
Interactive Epson – Bright Link 575Wi, with wall mount projectors/wall mounts
Quantity Unit Price 12
30
Total
Advidia 360 Cameras Advidia B5360 MP IP Fisheye Camera
29
Advidia Cameras
Advidia IP Camera with 2 way voice communication built in
2
Mercury Access Control EP 1501
2
Mercury MR51e POE
10
13inch MacBook Pro with Retina display 2.7GHz Dualcore Intel Core i5, Turbo Boost up to 3.1GHz 8GB 1866MHz LPDDR3 SDRAM 128GB PCIebased Flash Storage
60
15inch MacBook Pro with Retina display 2.2GHz Quadcore Intel Core i7, Turbo Boost up to 3.4Hz 16 GB 1600MHz DDR3L SDRAM 256 GB PCIebased Flash Storage Intel Iris Pro Graphics
9
1
Dell Network Switches Dell Network N2048P Model 210ABNY
1
Dell Network Switches Dell Network N2024P Model 210ABNW
1
Dell Network X1008P switch 8 port smart managed switch Dell Network Switches including PoE
8
Dell Network Switches Dell SFP+ Transceiver Model 407BBON
2
1
Mercury Door controllers Mercury Door controllers Apple MacBook Pro
Apple MacBook Pro
Windows PC Laptop
Dell XPS 15 9550 model Core i7 6700HQ1920 x 1080 Touch Screen 256 GB SSD 8GB
Virtual Server Dell
PowerEdge R730 Server (210ACXU);PE R730/xd Motherboard MLK (329BCZK)
TOTAL
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