CSUMB Corporation Special Event & Meeting Facilities
CSUMB Corporation Special Event & Meeting Facilities
CSUMB @ Salinas City Center is where memories are made! Together we can create the perfect experience for you and your guests. Contact our Events Department at
(831) 772-7021!
1
CSUMB @ Salinas City Center is a unique setting for groups up to 600 for meetings, seminars, and receptions. Events may be held in the rotunda, galleries, flexible meeting rooms and enclosed courtyards.
ROTUNDA The Rotunda is the spectacular glass enclosed main entrance of the building. It is equally dramatic by day or night with vaulted ceilings, slate and hardwood floors. The space is open and roomy, with views of historic Main Street Salinas and our private back patio.
SALINAS ROOM The Salinas Room is a unique flexible space which offers a large single room or can be divided into two equal sized rooms (Salinas 1 & Salinas 2). With high walls, carpeting and a warm inviting atmosphere, this room has capacity that will fit most needs.
VISTA ROOM The Vista Room is a beautiful gallery space with abundant natural light. Easy access is provided to a front walkway/patio. This space is close to our in-house food prep area for catering.
GABILAN ROOM The Gabilan Room is the perfect workroom setting for presentation, workshop, or lecture purposes. With the shades drawn back, Gabilan provides an entire wall of natural light.
UNIVERSITY GALLERIES I & II Each of these spaces have very unique styles and personalities. Gallery I is an open area with slate floors, high ceilings, exhibition lighting and an entryway that works perfectly for check in or greeting. Gallery II, while is lead through Gallery I, has a very different feel. Wall to wall carpet, wooden pillar centerpiece and access to back patio, makes for a fun and functional meeting space.
Contact our Events Department at (831) 772-7021!
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 2
HOURS OF OPERATION Monday through Friday 8:00am-5:00pm, weekends, and evenings. For questions regarding time accommodations please contact our Director of Events, Teresa Slaton, (831) 772-7021
FOOD & BEVERAGE If food and/or beverages will be served at an event please see our preferred catering service list. See page 4 for more details.
For non catered snack option please see page 16, section 10 for more details. Bar: CSUMB does not provide bar service. Bar service may be provided through your caterer or private RBS/LEAD Certified individuals. See page 16, section 9 & 11 for more details.
Room Rental includes set-up of standard tables and chairs. Linens, napkins and table drape rentals may be arranged at an additional fee. Set up for Audio Visual(A/V) and specialty items are not included in room rental. CSUMB has A/V equipment available such as projectors, projection screens, microphones, and smart TV's that are all available for rent.
Contact our Events Department at (831) 772-7021!
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 3
Preferred Catering List Don't see your favorite caterer? Please let us know, accommodations may be possible.
201 Main – Emilia Rodriguez (831) 540-0031
Aqua Terra Culinary Kate Bruno: (831) 657-9790
Farm Fresh Deli & Café Jeff Lamb: (831) 422-4777
Gordon’s Café & Catering Gordon Chin: (831) 422-4133
Grapes of Wrath Events Vicki Ficken: (831) 649-3445
Jeffrey’s Catering Paige Burks: (831)277-3599
Landing Zone Catering James Klimas: (831) 758-9663
La Plaza Bakery & Café Alfredo Rodriguez: 831-422-0748
Main Street Bakery & Catering Luz Cedillo: 831-771-2253 or 831-2625977
Michael’s Catering Terry Teplitzky: (831) 884-2400
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 4
Preferred Catering List Don't see your favorite caterer? Please let us know, accommodations may be possible.
Portobello’s Catering Don Gibbons: (831)753-0797
Rima Mazzeo Crow Private Chef Catering (831)521-2117
Taqueria Super Pollo Alan Arreola: (831) 424- 2174
Tarpy’s Roadhouse Catering Tatum Tollner: (831) 655-2999
A Sweet Affair Kathy Kulper: (831)-595-0782 Turf Club Catering Shahram Farahmand:(831) 753-1411
The Steinbeck House Augustin Rodriquez: 831-757-3106 or (831)332-6830
Sunshine Catering / The Choke Coach Jonathan Saguil (831)214-2587
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 5
Hotels in the area All of us here at CSUMB @ Salinas City Center wish you a pleasant stay in our beautiful Monterey County. CSUMB Corporation has no affiliation with any of the establishments on this list.
Courtyard by Marriott Salinas Monterey Address: 17225 El Rancho Way, Salinas, CA 93907 Phone: (831) 775-0491 http://www.marriott.com Hampton Inn & Suites Salinas Address: 523 Work St, Salinas, CA 93901 Phone: (831) 754-4700 http://hamptoninn3.hilton.com Holiday Inn Express & Suites Address: 195 Kern St, Salinas, CA 93901 Phone: (831) 737-1160 https://www.ihg.com SpringHill Suites by Marriott The Dunes on Monterey Bay Address: 215 10th Street, 215 10th St, Marina, CA 93933 Phone: (831) 718-8540 http://www.marriott.com The Sanctuary Beach Resort Address: 3295 Dunes Dr, Marina, CA 93933 Phone: (855) 203-4664 https://www.thesanctuarybeachresort.com/ InterContinental The Clement Monterey Address: 750 Cannery Row, Monterey, CA 93940 Phone: (831) 375-4500 https://www.ihg.com Old Monterey Inn Address: 500 Martin St, Monterey, CA 93940 Phone: (831) 375-8284 https://www.oldmontereyinn.com/ Monterey Plaza Hotel & Spa Address: 400 Cannery Row, Monterey, CA 93940 Phone: (877) 862-7552 http://montereyplazahotel.com/
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 6
CSUMB @ SALINAS CITY CENTER
Rotunda
Museum
Salinas
Kitchen
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 7
The Rotunda
THE ROTUNDA The heart of CSUMB @ Salinas City Center should be alive and the Rotunda is a perfect example of this. Soaring ceilings and floors both wood and slate, the Rotunda is a perfect location for an awards reception or cocktail event.
ROTUNDA
Contact our Events Department at (831) 772-7021!
CLICK HERE to download and create room layout
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 8
6DOLQDV
THE SALINAS ROOM (Salinas I & Salinas II) Our largest and most versatile space availableperfect for Luncheons, Mixers and Receptions alike! At its maximum capacity the Salinas Room is 3,102 sq ft and can host up to 215 guests. When it is divided in half it transforms into the Salinas I & Salinas II.
SALINAS (SALINAS I & SALINAS II)
Contact our Events Department at (831}
772-7021!
CLICK HERE to download and create room layout
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 9
Vista
THE VISTA ROOM Filled with natural light and carpeted floors, this intimate room boasts its own patio. restrooms and separate entrance. Limited to 100guests maximum, the Vista Room is 1,793sqft.
VISTA
Contact our Events Department at (831) 772-7021!
CLICK HERE to download and create room layout
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7020 • www website to come 10
Gabilan
THF GABILAN ROOM The Gabilan Room is the perfect workroom setting including a smart TV for presentation purposes. With the shades drawn back, Gabilan provides an entire wall of natural light.
GABILAN
Contact our Events Department at (831) 772-7021!
CLICK HERE to download and create room layout
Gabilan Room
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 11
University Galleries
UNIVERSITY GALLERY I
UNIVERSITY GALLERY II
UNIVERSITY GALLERIES Having the option of booking separately or together, the Galleries are the reason you choose to have your event with us. With ever changing exhibits, this section of the building is the most creative to use. A total of 5,488 sq ft (Galleries combined) with a maximum capacity of 301 guests. The University Galleries features private patio, windows, sky lights, art and more.
Contact our Events Department at (831) 772-7021!
CLICK HERE to download and create room layout
University Galleries
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 12
CSUMB @ Salinas City Center Facility Rental Application Once filled out please return to: CSUMB @ Salinas City Center ATTN: Events Department 1 Main Street Salinas, CA 93901 You will receive a confirmation, rental agreement and estimate of charges once the application has been received. Your reservation is NOT complete until the signed rental agreement and $600 deposit is submitted. Do not hesitate to contact our Event Department with any questions. Teresa Slaton: (831) 772-7021, Email: [email protected]
Section A: 1. Today's date:_________________ 2. Name of individual/organization____________________________________________ 3. Type of activity: ________________________________________________________ 4. Email:___________________________
Cell phone:______________________
5. Address:_______________________________________________________________ _________________________________________________________________
Section B:
1. Name of event: _____ ________________
2. Proposed dates of use:______________________ 3. Secondary date choice:_____________________ 4. Set up time: _________ to __________ 5. Event time: __________ to __________ 6. Break down time: _______ to _________ 7. Room (s) Desired: ____Rotunda ____Vista Room
____ Salinas Room: ____1: or 2 ___
____Gabilan Room
____University Gallery I
____ University Gallery II
8. Name of primary contact for day of event: __________________ Cell ___________________ -This person will be responsible for cleaning and removing all items immediately after the event is over. See page 15, section 6 for more details. 9. Event open to the public? ___ Yes ___ No 10. Non-Profit Organization? ___ Yes ___ No If yes, non-profit status number: ________________ 11. Estimated attendance: Adults____
See page 15, section 3 for more details.
Youth(17 & under)_____ Total _____
12. Will there be any entertainment? ____Yes
____ No
What type?__________________
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 13
CSUMB @ Salinas City Center Facility Rental Application 13. Would you like to reserve Parking Passes? ____ Yes (how many)______ ____No Parking Passes Cost $1.25 per 4 hours per car. Passes will be billed in final invoice based on the quantity you used.
See page 16, section 12 for more details.
Section C:
____No
1. Will decorations be used? ____ Yes See Page 15, Section 7 for rules/regulations.
2. Will banners be hung?
____ Yes
Qty._____
____ No
3. Type of decorations planned?
_________________________________________________________________________ _________________________________________________________________________ 4. Do you wish to rent linens through us? ____ Yes
____ No
Color:_________
Section D: See page 16, section 10 for more details. **Please see our preferred catering list See page 4, for more details 1. Caterer: _______________________ 2. Will light refreshments be served? Yes____ 3. Will meals be served?
____ Yes
4. Would you like to offer alcohol?
____ No
____ No
____ Plated
____Buffet
____ Boxed
____ Yes ___No
Section E: 1. Will amplification equipment be required? 2. Will a projector or screen be required?
____Yes ____ Yes
3. Will stage/risers be required? ____ Yes ____ No 4. Will a podium be required? ____ Yes ____ No
____ No ____ No
5. Easels ___ Yes
___ No
6. Pointer ___ Yes ___ No 7. Smart T.V ___ Yes ___ No 8. Microphones ___ Yes ___ No
REQUIREMENTS/SET UP NOTES: How would you like the room(s) set up:
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 14
Terms of Agreement 1. Pre-event Walk Through A pre-event scheduled walk through shall occur with our staff no later than 7 days prior to event. 2.Reservations /Deposit Facility reservations are based on a first come first serve basis. Reservation dates are not confirmed without a signed rental agreement and rental deposit. Rental deposit is $600 dollars of the estimated total event cost. Deposit portion is due no later than 14 days prior to event. Final payment portion, including any additional fees that may be incurred but not included in the original estimate, will be billed and due no later than 30 days after the date of invoice. At this time we do not accept Credit Cards. Please make checks payable to: University Corporation 3.Discounts Non-profit (501 C3) groups will receive a 20% discount off of room rental when documentation of nonprofit status is provided and will include the same benefits and restrictions outlined in these details. Please provide w-9, non-profit exemption (IRS) and sales tax exemption letter from state of CA. Partnered schools can also be provided a discount if the event is educational based.
4. Liability Insurance The client shall provide (at own expense) a policy of comprehensive liability insurance insuring the corporation at CSUMB and all CSUMB branches from any liabilityarising out of the use or occupancy of the premises and all areas associated. Such insurance shall be in an amount no less than $1,000,000.00 for bodily injury liability and property damage liability in any one incident.
5. Cancellations If client choses to cancel an event, it must be done at least 7 business days in advance without penalty. Any cancellation after this point will result in forfeiture of 50% of DEPOSIT amount. If the client gives no prior notification at all, it will result in forfeiture of entire deposit amount. CSUMB at Salinas City Center is not responsible for unexpected cancellations due to acts of nature, emergency purposes, or any other occurrences beyond the control of the facility employees. In the case of such an event, CSUMB staff will attempt to reschedule the event at the earliest available date/ time. Client will not be held responsible until the date of reschedule.
6. Set-up, Breakdown and Clean-up Access for set-up may be arranged with event staff during pre-event walk through. All equipment and décor supplied by the renter must be hung by the renter prior to the event and removed by the renter atthe end of the event. CSUMB staff members are only responsible for CSUMB equipment. If client’s clean-up time extends past contracted time frame, a fee will be included in final invoice for security and staffing purposes. CSUMB Corporation will not be responsible for any items left behind.
7. Décor Décor plan must be discussed and approved during pre-event walk through. If client uses décor outside of what CSUMB Corporation is able to provide (linens etc), CSUMB staff will not be responsible for set up or removal of these items. All décor, promotional items, supplies and outside rental equipment must be removed by the client immediately following event end time. The following items are not permitted by CSUMB: -Fake snow, confetti, glitter. -Helium balloons; may ONLY be allowed if attached to a weight. -No live fire of any kind.
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 15
7. Cont. Decor -No structural or permanent physical alterations or attachments to CSUMB property. -Pins, tacks or staples may not be used on any walls within facility. If you would like to tape something to the wall you may ONLY use painters tape. -Do not use the walls as a "clipboard" or writing area: Pressure from writing also may mark/indent our walls.
8. Deliveries and Pick-ups All deliveries and pick-ups must be arranged during pre-event walk through. Neither facility nor staff is responsible for parking or traffic violations incurred as a result of event loading/unloading. Deliveries/pick-ups may utilize our loading dock with approval from coordinator. Deliveries/pick-ups will take place on the day of event only unless special arrangements are made with CSUMB. CSUMB staff is not responsible for assisting in loading/ unloading, lifting or carrying anything that client has delivered.
9. Event Security Policy In compliance with the Salinas Police Department, and the safety of our guests, security will be required for any event where alcohol will be served. Security services, provided by Condor Security, must be booked through CSUMB @ Salinas City Center at the clients expense. Security guards are under the direct supervision of CSUMB staff. Requirements are as follows: -A ratio of 1 guard per 50 attendees -A minimum of 4 hours per guard. -Client may request additional security at own discretion and cost.
10. Catering P olicy We have a list a approved caterers. If you don't see your favorite caterer on our list, please let us know. We may be able to accommodate you. All caterers will receive a copy of our cleaning expectations. In the result of CSUMB employees having to clean the kitchen, a fee will be applied and billed onto the event client. 11. Alcohol Policy CSUMB does not handle bar services. We can provide a list of services upon request. Guests may be asked for valid picture identification. No individual under the age of 21 or persons who appears intoxicated will be served alcohol.
11. Cont. Alcohol Policy Any event that has alcohol present will be restricted to invited guests only. Non-alcoholic beverages must be provided to guest. Bar servers must stop pouring 30 minutes prior to events end time.
12. Parking Parking vouchers for Monterey Street Parking Garage may be purchased as part of renter’s contract at a discounted rate. While we ask for an accurate count for parking vouchers, renting party will not be charged for unused/returned vouchers. 13. Lost/Stolen Items In the event that any item are left behind, CSUMB Corporation is not responsible for any lost, stolen or damaged items. 14. Museum Admission Rental fee does not include admission to the Steinbeck Exhibits for groups holding events during the museum's normal business hours nor during off hours.
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 16
CSUMB @ Salinas City Center is where memories are made! Together we can create the perfect experience for you and your guests. Contact our Events Department at
(831) 772-7021!
1
CSUMB @ Salinas City Center is a unique setting for groups up to 600 for meetings, seminars, and receptions. Events may be held in the rotunda, galleries, flexible meeting rooms and enclosed courtyards.
ROTUNDA The Rotunda is the spectacular glass enclosed main entrance of the building. It is equally dramatic by day or night with vaulted ceilings, slate and hardwood floors. The space is open and roomy, with views of historic Main Street Salinas and our private back patio.
SALINAS ROOM The Salinas Room is a unique flexible space which offers a large single room or can be divided into two equal sized rooms (Salinas 1 & Salinas 2). With high walls, carpeting and a warm inviting atmosphere, this room has capacity that will fit most needs.
VISTA ROOM The Vista Room is a beautiful gallery space with abundant natural light. Easy access is provided to a front walkway/patio. This space is close to our in-house food prep area for catering.
GABILAN ROOM The Gabilan Room is the perfect workroom setting for presentation, workshop, or lecture purposes. With the shades drawn back, Gabilan provides an entire wall of natural light.
UNIVERSITY GALLERIES I & II Each of these spaces have very unique styles and personalities. Gallery I is an open area with slate floors, high ceilings, exhibition lighting and an entryway that works perfectly for check in or greeting. Gallery II, while is lead through Gallery I, has a very different feel. Wall to wall carpet, wooden pillar centerpiece and access to back patio, makes for a fun and functional meeting space.
Contact our Events Department at (831) 772-7021!
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 2
HOURS OF OPERATION Monday through Friday 8:00am-5:00pm, weekends, and evenings. For questions regarding time accommodations please contact our Director of Events, Teresa Slaton, (831) 772-7021
FOOD & BEVERAGE If food and/or beverages will be served at an event please see our preferred catering service list. See page 4 for more details.
For non catered snack option please see page 16, section 10 for more details. Bar: CSUMB does not provide bar service. Bar service may be provided through your caterer or private RBS/LEAD Certified individuals. See page 16, section 9 & 11 for more details.
Room Rental includes set-up of standard tables and chairs. Linens, napkins and table drape rentals may be arranged at an additional fee. Set up for Audio Visual(A/V) and specialty items are not included in room rental. CSUMB has A/V equipment available such as projectors, projection screens, microphones, and smart TV's that are all available for rent.
Contact our Events Department at (831) 772-7021!
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 3
Preferred Catering List Don't see your favorite caterer? Please let us know, accommodations may be possible.
201 Main – Emilia Rodriguez (831) 540-0031
Aqua Terra Culinary Kate Bruno: (831) 657-9790
Farm Fresh Deli & Café Jeff Lamb: (831) 422-4777
Gordon’s Café & Catering Gordon Chin: (831) 422-4133
Grapes of Wrath Events Vicki Ficken: (831) 649-3445
Jeffrey’s Catering Paige Burks: (831)277-3599
Landing Zone Catering James Klimas: (831) 758-9663
La Plaza Bakery & Café Alfredo Rodriguez: 831-422-0748
Main Street Bakery & Catering Luz Cedillo: 831-771-2253 or 831-2625977
Michael’s Catering Terry Teplitzky: (831) 884-2400
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 4
Preferred Catering List Don't see your favorite caterer? Please let us know, accommodations may be possible.
Portobello’s Catering Don Gibbons: (831)753-0797
Rima Mazzeo Crow Private Chef Catering (831)521-2117
Taqueria Super Pollo Alan Arreola: (831) 424- 2174
Tarpy’s Roadhouse Catering Tatum Tollner: (831) 655-2999
A Sweet Affair Kathy Kulper: (831)-595-0782 Turf Club Catering Shahram Farahmand:(831) 753-1411
The Steinbeck House Augustin Rodriquez: 831-757-3106 or (831)332-6830
Sunshine Catering / The Choke Coach Jonathan Saguil (831)214-2587
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 5
Hotels in the area All of us here at CSUMB @ Salinas City Center wish you a pleasant stay in our beautiful Monterey County. CSUMB Corporation has no affiliation with any of the establishments on this list.
Courtyard by Marriott Salinas Monterey Address: 17225 El Rancho Way, Salinas, CA 93907 Phone: (831) 775-0491 http://www.marriott.com Hampton Inn & Suites Salinas Address: 523 Work St, Salinas, CA 93901 Phone: (831) 754-4700 http://hamptoninn3.hilton.com Holiday Inn Express & Suites Address: 195 Kern St, Salinas, CA 93901 Phone: (831) 737-1160 https://www.ihg.com SpringHill Suites by Marriott The Dunes on Monterey Bay Address: 215 10th Street, 215 10th St, Marina, CA 93933 Phone: (831) 718-8540 http://www.marriott.com The Sanctuary Beach Resort Address: 3295 Dunes Dr, Marina, CA 93933 Phone: (855) 203-4664 https://www.thesanctuarybeachresort.com/ InterContinental The Clement Monterey Address: 750 Cannery Row, Monterey, CA 93940 Phone: (831) 375-4500 https://www.ihg.com Old Monterey Inn Address: 500 Martin St, Monterey, CA 93940 Phone: (831) 375-8284 https://www.oldmontereyinn.com/ Monterey Plaza Hotel & Spa Address: 400 Cannery Row, Monterey, CA 93940 Phone: (877) 862-7552 http://montereyplazahotel.com/
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 6
CSUMB @ SALINAS CITY CENTER
Rotunda
Museum
Salinas
Kitchen
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 7
The Rotunda
THE ROTUNDA The heart of CSUMB @ Salinas City Center should be alive and the Rotunda is a perfect example of this. Soaring ceilings and floors both wood and slate, the Rotunda is a perfect location for an awards reception or cocktail event.
ROTUNDA
Contact our Events Department at (831) 772-7021!
CLICK HERE to download and create room layout
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 8
6DOLQDV
THE SALINAS ROOM (Salinas I & Salinas II) Our largest and most versatile space availableperfect for Luncheons, Mixers and Receptions alike! At its maximum capacity the Salinas Room is 3,102 sq ft and can host up to 215 guests. When it is divided in half it transforms into the Salinas I & Salinas II.
SALINAS (SALINAS I & SALINAS II)
Contact our Events Department at (831}
772-7021!
CLICK HERE to download and create room layout
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 9
Vista
THE VISTA ROOM Filled with natural light and carpeted floors, this intimate room boasts its own patio. restrooms and separate entrance. Limited to 100guests maximum, the Vista Room is 1,793sqft.
VISTA
Contact our Events Department at (831) 772-7021!
CLICK HERE to download and create room layout
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7020 • www website to come 10
Gabilan
THF GABILAN ROOM The Gabilan Room is the perfect workroom setting including a smart TV for presentation purposes. With the shades drawn back, Gabilan provides an entire wall of natural light.
GABILAN
Contact our Events Department at (831) 772-7021!
CLICK HERE to download and create room layout
Gabilan Room
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 11
University Galleries
UNIVERSITY GALLERY I
UNIVERSITY GALLERY II
UNIVERSITY GALLERIES Having the option of booking separately or together, the Galleries are the reason you choose to have your event with us. With ever changing exhibits, this section of the building is the most creative to use. A total of 5,488 sq ft (Galleries combined) with a maximum capacity of 301 guests. The University Galleries features private patio, windows, sky lights, art and more.
Contact our Events Department at (831) 772-7021!
CLICK HERE to download and create room layout
University Galleries
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 12
CSUMB @ Salinas City Center Facility Rental Application Once filled out please return to: CSUMB @ Salinas City Center ATTN: Events Department 1 Main Street Salinas, CA 93901 You will receive a confirmation, rental agreement and estimate of charges once the application has been received. Your reservation is NOT complete until the signed rental agreement and $600 deposit is submitted. Do not hesitate to contact our Event Department with any questions. Teresa Slaton: (831) 772-7021, Email: [email protected]
Section A: 1. Today's date:_________________ 2. Name of individual/organization____________________________________________ 3. Type of activity: ________________________________________________________ 4. Email:___________________________
Cell phone:______________________
5. Address:_______________________________________________________________ _________________________________________________________________
Section B:
1. Name of event: _____ ________________
2. Proposed dates of use:______________________ 3. Secondary date choice:_____________________ 4. Set up time: _________ to __________ 5. Event time: __________ to __________ 6. Break down time: _______ to _________ 7. Room (s) Desired: ____Rotunda ____Vista Room
____ Salinas Room: ____1: or 2 ___
____Gabilan Room
____University Gallery I
____ University Gallery II
8. Name of primary contact for day of event: __________________ Cell ___________________ -This person will be responsible for cleaning and removing all items immediately after the event is over. See page 15, section 6 for more details. 9. Event open to the public? ___ Yes ___ No 10. Non-Profit Organization? ___ Yes ___ No If yes, non-profit status number: ________________ 11. Estimated attendance: Adults____
See page 15, section 3 for more details.
Youth(17 & under)_____ Total _____
12. Will there be any entertainment? ____Yes
____ No
What type?__________________
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 13
CSUMB @ Salinas City Center Facility Rental Application 13. Would you like to reserve Parking Passes? ____ Yes (how many)______ ____No Parking Passes Cost $1.25 per 4 hours per car. Passes will be billed in final invoice based on the quantity you used.
See page 16, section 12 for more details.
Section C:
____No
1. Will decorations be used? ____ Yes See Page 15, Section 7 for rules/regulations.
2. Will banners be hung?
____ Yes
Qty._____
____ No
3. Type of decorations planned?
_________________________________________________________________________ _________________________________________________________________________ 4. Do you wish to rent linens through us? ____ Yes
____ No
Color:_________
Section D: See page 16, section 10 for more details. **Please see our preferred catering list See page 4, for more details 1. Caterer: _______________________ 2. Will light refreshments be served? Yes____ 3. Will meals be served?
____ Yes
4. Would you like to offer alcohol?
____ No
____ No
____ Plated
____Buffet
____ Boxed
____ Yes ___No
Section E: 1. Will amplification equipment be required? 2. Will a projector or screen be required?
____Yes ____ Yes
3. Will stage/risers be required? ____ Yes ____ No 4. Will a podium be required? ____ Yes ____ No
____ No ____ No
5. Easels ___ Yes
___ No
6. Pointer ___ Yes ___ No 7. Smart T.V ___ Yes ___ No 8. Microphones ___ Yes ___ No
REQUIREMENTS/SET UP NOTES: How would you like the room(s) set up:
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 14
Terms of Agreement 1. Pre-event Walk Through A pre-event scheduled walk through shall occur with our staff no later than 7 days prior to event. 2.Reservations /Deposit Facility reservations are based on a first come first serve basis. Reservation dates are not confirmed without a signed rental agreement and rental deposit. Rental deposit is $600 dollars of the estimated total event cost. Deposit portion is due no later than 14 days prior to event. Final payment portion, including any additional fees that may be incurred but not included in the original estimate, will be billed and due no later than 30 days after the date of invoice. At this time we do not accept Credit Cards. Please make checks payable to: University Corporation 3.Discounts Non-profit (501 C3) groups will receive a 20% discount off of room rental when documentation of nonprofit status is provided and will include the same benefits and restrictions outlined in these details. Please provide w-9, non-profit exemption (IRS) and sales tax exemption letter from state of CA. Partnered schools can also be provided a discount if the event is educational based.
4. Liability Insurance The client shall provide (at own expense) a policy of comprehensive liability insurance insuring the corporation at CSUMB and all CSUMB branches from any liabilityarising out of the use or occupancy of the premises and all areas associated. Such insurance shall be in an amount no less than $1,000,000.00 for bodily injury liability and property damage liability in any one incident.
5. Cancellations If client choses to cancel an event, it must be done at least 7 business days in advance without penalty. Any cancellation after this point will result in forfeiture of 50% of DEPOSIT amount. If the client gives no prior notification at all, it will result in forfeiture of entire deposit amount. CSUMB at Salinas City Center is not responsible for unexpected cancellations due to acts of nature, emergency purposes, or any other occurrences beyond the control of the facility employees. In the case of such an event, CSUMB staff will attempt to reschedule the event at the earliest available date/ time. Client will not be held responsible until the date of reschedule.
6. Set-up, Breakdown and Clean-up Access for set-up may be arranged with event staff during pre-event walk through. All equipment and décor supplied by the renter must be hung by the renter prior to the event and removed by the renter atthe end of the event. CSUMB staff members are only responsible for CSUMB equipment. If client’s clean-up time extends past contracted time frame, a fee will be included in final invoice for security and staffing purposes. CSUMB Corporation will not be responsible for any items left behind.
7. Décor Décor plan must be discussed and approved during pre-event walk through. If client uses décor outside of what CSUMB Corporation is able to provide (linens etc), CSUMB staff will not be responsible for set up or removal of these items. All décor, promotional items, supplies and outside rental equipment must be removed by the client immediately following event end time. The following items are not permitted by CSUMB: -Fake snow, confetti, glitter. -Helium balloons; may ONLY be allowed if attached to a weight. -No live fire of any kind.
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 15
7. Cont. Decor -No structural or permanent physical alterations or attachments to CSUMB property. -Pins, tacks or staples may not be used on any walls within facility. If you would like to tape something to the wall you may ONLY use painters tape. -Do not use the walls as a "clipboard" or writing area: Pressure from writing also may mark/indent our walls.
8. Deliveries and Pick-ups All deliveries and pick-ups must be arranged during pre-event walk through. Neither facility nor staff is responsible for parking or traffic violations incurred as a result of event loading/unloading. Deliveries/pick-ups may utilize our loading dock with approval from coordinator. Deliveries/pick-ups will take place on the day of event only unless special arrangements are made with CSUMB. CSUMB staff is not responsible for assisting in loading/ unloading, lifting or carrying anything that client has delivered.
9. Event Security Policy In compliance with the Salinas Police Department, and the safety of our guests, security will be required for any event where alcohol will be served. Security services, provided by Condor Security, must be booked through CSUMB @ Salinas City Center at the clients expense. Security guards are under the direct supervision of CSUMB staff. Requirements are as follows: -A ratio of 1 guard per 50 attendees -A minimum of 4 hours per guard. -Client may request additional security at own discretion and cost.
10. Catering P olicy We have a list a approved caterers. If you don't see your favorite caterer on our list, please let us know. We may be able to accommodate you. All caterers will receive a copy of our cleaning expectations. In the result of CSUMB employees having to clean the kitchen, a fee will be applied and billed onto the event client. 11. Alcohol Policy CSUMB does not handle bar services. We can provide a list of services upon request. Guests may be asked for valid picture identification. No individual under the age of 21 or persons who appears intoxicated will be served alcohol.
11. Cont. Alcohol Policy Any event that has alcohol present will be restricted to invited guests only. Non-alcoholic beverages must be provided to guest. Bar servers must stop pouring 30 minutes prior to events end time.
12. Parking Parking vouchers for Monterey Street Parking Garage may be purchased as part of renter’s contract at a discounted rate. While we ask for an accurate count for parking vouchers, renting party will not be charged for unused/returned vouchers. 13. Lost/Stolen Items In the event that any item are left behind, CSUMB Corporation is not responsible for any lost, stolen or damaged items. 14. Museum Admission Rental fee does not include admission to the Steinbeck Exhibits for groups holding events during the museum's normal business hours nor during off hours.
CSUMB @ Salinas City Center • One Main Street • Salinas, CA 93901 • {831) 772-7021 • www website to come 16
