DAO Level 4 Certificate in Account Management
Qualification Handbook Level 4 Certificate for Account Manager
QN: 601/5953/4
The Qualification Overall Objective for the Qualifications This handbook relates to the following qualification:
Level 4 Certificate for Account Manager
This qualification provides the standards that must be achieved by individuals that are working or intend to work within Regimental Pay Office’s Pre-entry Requirements Learners who are taking this qualification will need to have a good understanding of basic accounts. Unit Content and Rules of Combination This qualification is made up of a total of 3 mandatory units. To be awarded this qualification the candidate must achieve a total of 15 credits as shown in the table below.
Mandatory Units Unit Reference Number
Unit Title
Level
Credit Value
GLH
TQT
J/507/1266
Manage financial instruments, accounts and cash handling
4
4
30
40
K/507/1146
Manage the accounting records
4
7
60
70
M/507/1147
Provide advice and guidance on financial issues
4
4
30
40
2
Age Restriction This qualification is available to learners aged 18 years and over. Opportunities for Progression This qualification creates a number of opportunities for progression into specialist and management roles. Exemption No exemptions have been identified. .
3
Qualification Units URN:
J/507/1266
Title:
Manage financial instruments, accounts and cash handling
Level:
4
Credit value:
4
GLH:
30
TQT
40
Learning outcomes
Assessment criteria
The learner will: 1. Manage the safeguarding of the organisations financial instruments 2. Manage the organisations procedures for deposits 3. Manage cash withdrawals and payments 4. Reconcile accounts on receipt of a bank statements 5. Manage the handling of cash and cheques
6. Manage cash audits 7. Manage the process for moving funds overseas 8. Manage the reissue/refund of cheques
The learner can: 1.1 Explain the process for safeguarding the organisations financial instruments 1.2 Manage the safeguarding of financial instruments 2.1 Explain the organisations procedure for Depositing Cash 2.2 Manage cash deposits in line with organisational procedures 3.1 Explain the importance of recording withdrawals and payments 3.2 Manage and record Cash Withdrawals 3.3 Manage and record Cash Payments 3.4 Manage and record entries in the appropriate Ledger 4.1 Explain the importance of reconciliation of accounts 4.2 Reconcile accounts using up to date Bank Statements 5.1 Explain the importance of cash and cheque security 5.2 Manage the process for receiving and recording cash and cheques 5.3 Manage the process in issuing cash and cheques 6.1 Manage the security of a Safe and its contents 6.2 Reconcile the daily closedown of accounts 7.1 Explain the process of moving funds overseas 7.2 Explain the purpose of the Forces Fixed Rate (FFR) 7.3 Calculate the current (FFR) for moving funds overseas 8.1 Manage the cancellation of un-presented cheques 8.2 Manage the re-issuing of cheques
4
Additional information about the unit Unit purpose and aim(s)
This unit is about the management of the organisations financial processes and procedures. Managing payments, accounts and audits
Assessment requirements specified by a sector or regulatory body (if appropriate)
Assessed must be conducted in the workplace, in a training environment. Simulation is not permitted for this unit
Endorsement of the unit by a sector or other appropriate body (if required)
Skills for Justice
Name of the organisation submitting the unit
Defence Awarding Organisation
5
URN:
K/507/1146
Title:
Manage the accounting records
Level:
4
Credit value:
7
GLH:
60
TQT
70
Learning outcomes
Assessment criteria
The learner will: 1. Manage transactions
2. Manage subsidiary books
3. Manage accounts for audit
4. Manage accounts for handover/takeover
The learner can: 1.1 Manage the recording of credit transactions within the organisation 1.2 Manage the recording of debit transactions within the organisation 1.3 Describe the corrective transaction procedure 1.4 Reconcile subsidiary accounts with the organisations central bank 2.1 Manage the recording of property transactions within the organisation 2.2 Manage the recording of Investment transaction within the organisation 2.3 Manage the recording of debtors transactions within the organisation 2.4 Manage the recording of mess bills transactions within the organisation 2.5 Manage the recording of creditors transaction within the organisation 2.6 Manage stock control within the organisation 2.7 Reconcile supplier monthly 2.8 Manage the containers register including receipts and returns within the organisation 3.1 Manage the end of month close down procedures 3.2 Describe how to reconcile accounts against the Central bank 3.3 Manage accounts for the auditor both monthly and end of year 3.4 Manage the brought forward account totals for new accounting period 4.1 Reconcile cash holdings against central bank 4.2 Reconcile commercial bank account against central bank 4.3 Reconcile central bank against subsidiary account bank balances 4.4 Reconcile creditors and debtors book 4.5 Manage the production and completion of the 6
5. Manage accounts using organisational data system
handover/takeover certificate 5.1 Demonstrate the upload of funds using the data systems 5.2 Explain how to configure central bank and subsidiary funds on database 5.3 Explain how to create opening balances, stock and codes for the database 5.4 Explain how to complete the daily backup on database 5.5 Describe how to maintain manual accounts 5.6 Confirm fund headings 5.7 Demonstrate how to enter opening balances
Additional information about the unit Unit purpose and aim(s)
This unit is about managing of organisations financial data systems including the handover/takeover of accounts and the timely preparation of audits
Assessment requirements specified by a sector or regulatory body (if appropriate)
Assessed must be conducted in the workplace, in a training environment. Simulation is not permitted for this unit
Endorsement of the unit by a sector or other appropriate body (if required)
Skills for Justice
Name of the organisation submitting the unit
Defence Awarding Organisation
7
URN:
M/507/1147
Title:
Provide advice and guidance on financial issues
Level:
4
Credit value:
4
GLH
30
TQT
40
Learning outcomes
Assessment criteria
The learner will: 1. Advise key personnel on financial matters 2. Advise the internal auditor
3. Manage Income Tax schedule
4. Manage Earnings Related National Insurance Contributions (ERNIC) 5. Manage the Her Majesty Revenue and Customs (HMRC) annual return
The learner can: 1.1 Explain the types of information required by trustees 1.2 Explain the types of information required by senior fund manager 1.3 Explain the types of information required by fund manager 2.1 Explain the types of information required by internal auditors on areas of concern 2.2 Explain what is required to produce VAT registration and quarterly returns for the organisation 2.3 Produce monthly audit reports for the organisation 3.1 Manage the recording of Income Tax within the organisation 3.2 Generate and complete the Income Tax documentation within the organisation 3.3 Assess Income Tax on Extra Duty 3.4 Assess Income Tax on Civilian employees salary 4.1 Manage the recording of ERNIC within the organisation 4.2 Produce and complete ERNIC documentation within the organisation 4.3 Assess ERNIC on Extra Duty 4.4 Assess ERNIC on Civilian employees salary 5.1 Produce and submit the HMRC annual report in line with HMRC time frames
Additional information about the unit Unit purpose and aim(s)
This unit is about providing advice and guidance on financial matters within the organisation. Managing Tax schedules, National Insurance contributions and timely HMRC returns
Assessment requirements specified by a sector or regulatory body (if appropriate)
Assessed must be conducted in the workplace, in a training environment. Simulation is not permitted 8
for this unit Endorsement of the unit by a sector or other appropriate body (if required)
Skills for Justice
Name of the organisation submitting the unit
Defence Awarding Organisation
9
QN: 601/5953/4
The Qualification Overall Objective for the Qualifications This handbook relates to the following qualification:
Level 4 Certificate for Account Manager
This qualification provides the standards that must be achieved by individuals that are working or intend to work within Regimental Pay Office’s Pre-entry Requirements Learners who are taking this qualification will need to have a good understanding of basic accounts. Unit Content and Rules of Combination This qualification is made up of a total of 3 mandatory units. To be awarded this qualification the candidate must achieve a total of 15 credits as shown in the table below.
Mandatory Units Unit Reference Number
Unit Title
Level
Credit Value
GLH
TQT
J/507/1266
Manage financial instruments, accounts and cash handling
4
4
30
40
K/507/1146
Manage the accounting records
4
7
60
70
M/507/1147
Provide advice and guidance on financial issues
4
4
30
40
2
Age Restriction This qualification is available to learners aged 18 years and over. Opportunities for Progression This qualification creates a number of opportunities for progression into specialist and management roles. Exemption No exemptions have been identified. .
3
Qualification Units URN:
J/507/1266
Title:
Manage financial instruments, accounts and cash handling
Level:
4
Credit value:
4
GLH:
30
TQT
40
Learning outcomes
Assessment criteria
The learner will: 1. Manage the safeguarding of the organisations financial instruments 2. Manage the organisations procedures for deposits 3. Manage cash withdrawals and payments 4. Reconcile accounts on receipt of a bank statements 5. Manage the handling of cash and cheques
6. Manage cash audits 7. Manage the process for moving funds overseas 8. Manage the reissue/refund of cheques
The learner can: 1.1 Explain the process for safeguarding the organisations financial instruments 1.2 Manage the safeguarding of financial instruments 2.1 Explain the organisations procedure for Depositing Cash 2.2 Manage cash deposits in line with organisational procedures 3.1 Explain the importance of recording withdrawals and payments 3.2 Manage and record Cash Withdrawals 3.3 Manage and record Cash Payments 3.4 Manage and record entries in the appropriate Ledger 4.1 Explain the importance of reconciliation of accounts 4.2 Reconcile accounts using up to date Bank Statements 5.1 Explain the importance of cash and cheque security 5.2 Manage the process for receiving and recording cash and cheques 5.3 Manage the process in issuing cash and cheques 6.1 Manage the security of a Safe and its contents 6.2 Reconcile the daily closedown of accounts 7.1 Explain the process of moving funds overseas 7.2 Explain the purpose of the Forces Fixed Rate (FFR) 7.3 Calculate the current (FFR) for moving funds overseas 8.1 Manage the cancellation of un-presented cheques 8.2 Manage the re-issuing of cheques
4
Additional information about the unit Unit purpose and aim(s)
This unit is about the management of the organisations financial processes and procedures. Managing payments, accounts and audits
Assessment requirements specified by a sector or regulatory body (if appropriate)
Assessed must be conducted in the workplace, in a training environment. Simulation is not permitted for this unit
Endorsement of the unit by a sector or other appropriate body (if required)
Skills for Justice
Name of the organisation submitting the unit
Defence Awarding Organisation
5
URN:
K/507/1146
Title:
Manage the accounting records
Level:
4
Credit value:
7
GLH:
60
TQT
70
Learning outcomes
Assessment criteria
The learner will: 1. Manage transactions
2. Manage subsidiary books
3. Manage accounts for audit
4. Manage accounts for handover/takeover
The learner can: 1.1 Manage the recording of credit transactions within the organisation 1.2 Manage the recording of debit transactions within the organisation 1.3 Describe the corrective transaction procedure 1.4 Reconcile subsidiary accounts with the organisations central bank 2.1 Manage the recording of property transactions within the organisation 2.2 Manage the recording of Investment transaction within the organisation 2.3 Manage the recording of debtors transactions within the organisation 2.4 Manage the recording of mess bills transactions within the organisation 2.5 Manage the recording of creditors transaction within the organisation 2.6 Manage stock control within the organisation 2.7 Reconcile supplier monthly 2.8 Manage the containers register including receipts and returns within the organisation 3.1 Manage the end of month close down procedures 3.2 Describe how to reconcile accounts against the Central bank 3.3 Manage accounts for the auditor both monthly and end of year 3.4 Manage the brought forward account totals for new accounting period 4.1 Reconcile cash holdings against central bank 4.2 Reconcile commercial bank account against central bank 4.3 Reconcile central bank against subsidiary account bank balances 4.4 Reconcile creditors and debtors book 4.5 Manage the production and completion of the 6
5. Manage accounts using organisational data system
handover/takeover certificate 5.1 Demonstrate the upload of funds using the data systems 5.2 Explain how to configure central bank and subsidiary funds on database 5.3 Explain how to create opening balances, stock and codes for the database 5.4 Explain how to complete the daily backup on database 5.5 Describe how to maintain manual accounts 5.6 Confirm fund headings 5.7 Demonstrate how to enter opening balances
Additional information about the unit Unit purpose and aim(s)
This unit is about managing of organisations financial data systems including the handover/takeover of accounts and the timely preparation of audits
Assessment requirements specified by a sector or regulatory body (if appropriate)
Assessed must be conducted in the workplace, in a training environment. Simulation is not permitted for this unit
Endorsement of the unit by a sector or other appropriate body (if required)
Skills for Justice
Name of the organisation submitting the unit
Defence Awarding Organisation
7
URN:
M/507/1147
Title:
Provide advice and guidance on financial issues
Level:
4
Credit value:
4
GLH
30
TQT
40
Learning outcomes
Assessment criteria
The learner will: 1. Advise key personnel on financial matters 2. Advise the internal auditor
3. Manage Income Tax schedule
4. Manage Earnings Related National Insurance Contributions (ERNIC) 5. Manage the Her Majesty Revenue and Customs (HMRC) annual return
The learner can: 1.1 Explain the types of information required by trustees 1.2 Explain the types of information required by senior fund manager 1.3 Explain the types of information required by fund manager 2.1 Explain the types of information required by internal auditors on areas of concern 2.2 Explain what is required to produce VAT registration and quarterly returns for the organisation 2.3 Produce monthly audit reports for the organisation 3.1 Manage the recording of Income Tax within the organisation 3.2 Generate and complete the Income Tax documentation within the organisation 3.3 Assess Income Tax on Extra Duty 3.4 Assess Income Tax on Civilian employees salary 4.1 Manage the recording of ERNIC within the organisation 4.2 Produce and complete ERNIC documentation within the organisation 4.3 Assess ERNIC on Extra Duty 4.4 Assess ERNIC on Civilian employees salary 5.1 Produce and submit the HMRC annual report in line with HMRC time frames
Additional information about the unit Unit purpose and aim(s)
This unit is about providing advice and guidance on financial matters within the organisation. Managing Tax schedules, National Insurance contributions and timely HMRC returns
Assessment requirements specified by a sector or regulatory body (if appropriate)
Assessed must be conducted in the workplace, in a training environment. Simulation is not permitted 8
for this unit Endorsement of the unit by a sector or other appropriate body (if required)
Skills for Justice
Name of the organisation submitting the unit
Defence Awarding Organisation
9
