DOLLARWAY SChOOL DiSTRiCT
Board Meeting May 12, 2015
DOLLARWAY SCHOOL DISTRICT Office of the Superintendent Minutes Regular meeting– board of education Administration Building 4900 Dollarway Road Pine Bluff, AR 71602
Tuesday, May 12, 2015 – 5:30 p.m.
I.
call to order Ruth Bogy, Board President called the meeting to order @ 6:21 p.m.
II.
III.
Invocation & Flag Salute Prayer was presented by Shamond Johnson, an 8th grader from RMMS. Pledge of Allegiance was presented by Infinity Washington, an 8th grader from RMMS roll call Lisa Lenox performed roll call of members. Present: Ruth Bogy, President Billie Sanders Lankford, Vice President Gene Stewart, Secretary Charles Girley, Disbursing Officer Cleollia Robinson, Member Irene Murphy, Member Dorothy Singleton, Member *All members present including Mrs. Patsy A. Hughey, Interim Superintendent
IV.
approval of agenda Mr. Gene Stewart made a motion to accept the agenda with the following addendum: 1. Action Item 6E – Approved removal of personal documentation in personnel files of Loretta Jackson and Marcia Mays. Both employees will receive full pay for days withheld move to 9G Executive Session. 2. Add Executive Session 10G - Hiring of Patsy A. Hughey as Interim Superintendent for the remainder of 2014-2015 school year with a $25,000 salary increase. 3. Financial reconciliation of financial reports were approved. Billie Lankford 2nd. Motion carried. Approved 7-0
Meeting May 12, 2015 V.
Disposition of Minutes of Prior Meeting Board Board of Education Minutes, April 14, 2015 Board of Education Minutes, April 23, 2015 (Academic Workshop) Board of Education Minutes, April 24, 2015 (Finance Workshop) Board of Education Minutes, April 27, 2015 (Special) Board of Education Minutes, April 29, 2015 (Special) Mr. Gene Stewart made a motion to accept the Disposition of minutes from the previous board minutes (April 2015). Billie Lankford 2nd. Motion carried. Approved 7-0
VI.
Recognition of People/events/programs 1. Mrs. Patsy A. Hughey thanked the teachers of the district in honor of Teacher Appreciation Week. Mrs. Hughey read a thank you card from volunteer/parent Annie Bryant for the support of the administrators and board members. 2. Recognition of the track team was removed from agenda.
VII.
VIII.
IX.
Informational items Dr. Melvin Bryant presented updated laws for the 2015-2016 school year. Example: ACTS 44 – 6 day PD required instead of 4 day 160 – Cursive Writing 562 – Home School requirements for Athletics 568 – ASBA higher Education 863 – AAA requirements for private school participating in Spring sports 950 – Adopt panic button for School Safety 952 – Violence Awareness 7-12 grades 1070 – P.E. requirement from 60 min to 40 min 1178 – Special Education Voucher to travel with team 1179 – SRO can travel with team All laws can be found on the arsba.org website Financial Report Mr. Doug Brown or Mr. Dennis Johnson was not in attendance for presentation. Mrs. Patsy A. Hughey explained ending balance. Mrs. Billie Lankford questioned an outstanding balance with Staples from Martin Elementary-Altheimer. Mrs. Hughey said she would research it. Mr. Gene Stewart made a motion to accept the financial report. Billie Lankford seconded. Motion carried. 7-0 Action Items 1. Dr. Melvin Bryant presented revised 2014-2015 Calendar with the Professional Development Waiver date added. Each campus must have 60 PD hours per certified personnel and paraprofessional staff. Dr. Bryant presented information about summer PD. Gene Stewart made a motion to accept revised calendar with pd waiver. Billie Lankford seconded. Motion carried. 7-0 2. Dr. Bryant updated the board about the 2015-2016 Student Handbooks meetings. He informed the board the handbooks would be ready for their review in June. Gene Stewart made a motion to accept the updates for
the 2015-2016 Student Handbooks. Billie Lankford seconded. Motion carried. 7-0 3. Patsy A. Hughey recommended DSD does not renew the contract with SubTeach USA for the 2015-2016 school year stated the district would save money. Gene Stewart made a motion to accept the Superintendent’s recommendation. Billie Lankford seconded. Motion carried. 7-0 4. Ruth Bogy presented the board with information about the old Hardin school site. 100 Kinsley Road. She stated an ad must run in the paper for 30 days. After the 30 days, an auction will be held on the property. Auction will start bids at fair market value, approx. $9000. Gene Stewart made a motion to accept the board president’s recommendation. Billie Lankford seconded. Motion carried. 7-0 Gene Stewart made a motion to adjourn for executive session at 7:04 p.m. Dorothy Singleton seconded. Motion carried. 7-0 X.
Executive Session Ruth Bogy called the meeting back to order at 7:58 p.m. Mrs. Ruth Bogy recognized the PPC reports and presenters Mrs. Diane Boyd-Emelife and Mr. Coates were left off the agenda. Mrs. Diane Boyd-Emelife read a thank you letter from the Dollarway Education Association (DEA). a. Mrs. Patsy A. Hughey made a recommendation to accept the classified staff for 2015-2016 school year. Gene Stewart made a motion to accept the superintendent’s recommendation. Irene Murphy seconded. Motion carried. 7-0 b. Mrs. Patsy A. Hughey made a recommendation to resend the firing of Ms. Rhonda Hill-Jones as cheerleader sponsor for the 2015-2016 school year. Gene Stewart made a motion to accept the superintendent’s recommendation. Mrs. Dorothy Singleton seconded. 6-1 Billie Lankford opposed. Motion carried.
XI.
Calendar of events Mrs. Ruth Bogy read the following calendar of events. James Matthews:
Family Field Day – May 21st K-1 Awards Assembly – May 28th @ 9:00 a.m. Pre-K Graduation – May 30th @ 5:00 p.m.
Townsend Park Field Day – May 15th 5th Grade Graduation – May 20th Award Ceremony 2nd, 3rd, & 4th grades – May 21st Robert F. Morehead
District Band/Choir Concert – May 12th @ 6:00 p.m. May Fun Day – May 15th
Dollarway High School Senior Banquet – May 18th @ 6:00 p.m. (Pine Bluff Arsenal) Graduation – May 19th @ 7:00 p.m. (UAPB) Project Child Find – May 29th, 5-7:30 p.m. (Leon’s)
XII.
Adjournment Mr. Gene Stewart made a motion to adjourn the meeting at 7:58 p.m. Billie Lankford seconded. Motion carried. 7-0
DOLLARWAY SCHOOL DISTRICT Office of the Superintendent Minutes Regular meeting– board of education Administration Building 4900 Dollarway Road Pine Bluff, AR 71602
Tuesday, May 12, 2015 – 5:30 p.m.
I.
call to order Ruth Bogy, Board President called the meeting to order @ 6:21 p.m.
II.
III.
Invocation & Flag Salute Prayer was presented by Shamond Johnson, an 8th grader from RMMS. Pledge of Allegiance was presented by Infinity Washington, an 8th grader from RMMS roll call Lisa Lenox performed roll call of members. Present: Ruth Bogy, President Billie Sanders Lankford, Vice President Gene Stewart, Secretary Charles Girley, Disbursing Officer Cleollia Robinson, Member Irene Murphy, Member Dorothy Singleton, Member *All members present including Mrs. Patsy A. Hughey, Interim Superintendent
IV.
approval of agenda Mr. Gene Stewart made a motion to accept the agenda with the following addendum: 1. Action Item 6E – Approved removal of personal documentation in personnel files of Loretta Jackson and Marcia Mays. Both employees will receive full pay for days withheld move to 9G Executive Session. 2. Add Executive Session 10G - Hiring of Patsy A. Hughey as Interim Superintendent for the remainder of 2014-2015 school year with a $25,000 salary increase. 3. Financial reconciliation of financial reports were approved. Billie Lankford 2nd. Motion carried. Approved 7-0
Meeting May 12, 2015 V.
Disposition of Minutes of Prior Meeting Board Board of Education Minutes, April 14, 2015 Board of Education Minutes, April 23, 2015 (Academic Workshop) Board of Education Minutes, April 24, 2015 (Finance Workshop) Board of Education Minutes, April 27, 2015 (Special) Board of Education Minutes, April 29, 2015 (Special) Mr. Gene Stewart made a motion to accept the Disposition of minutes from the previous board minutes (April 2015). Billie Lankford 2nd. Motion carried. Approved 7-0
VI.
Recognition of People/events/programs 1. Mrs. Patsy A. Hughey thanked the teachers of the district in honor of Teacher Appreciation Week. Mrs. Hughey read a thank you card from volunteer/parent Annie Bryant for the support of the administrators and board members. 2. Recognition of the track team was removed from agenda.
VII.
VIII.
IX.
Informational items Dr. Melvin Bryant presented updated laws for the 2015-2016 school year. Example: ACTS 44 – 6 day PD required instead of 4 day 160 – Cursive Writing 562 – Home School requirements for Athletics 568 – ASBA higher Education 863 – AAA requirements for private school participating in Spring sports 950 – Adopt panic button for School Safety 952 – Violence Awareness 7-12 grades 1070 – P.E. requirement from 60 min to 40 min 1178 – Special Education Voucher to travel with team 1179 – SRO can travel with team All laws can be found on the arsba.org website Financial Report Mr. Doug Brown or Mr. Dennis Johnson was not in attendance for presentation. Mrs. Patsy A. Hughey explained ending balance. Mrs. Billie Lankford questioned an outstanding balance with Staples from Martin Elementary-Altheimer. Mrs. Hughey said she would research it. Mr. Gene Stewart made a motion to accept the financial report. Billie Lankford seconded. Motion carried. 7-0 Action Items 1. Dr. Melvin Bryant presented revised 2014-2015 Calendar with the Professional Development Waiver date added. Each campus must have 60 PD hours per certified personnel and paraprofessional staff. Dr. Bryant presented information about summer PD. Gene Stewart made a motion to accept revised calendar with pd waiver. Billie Lankford seconded. Motion carried. 7-0 2. Dr. Bryant updated the board about the 2015-2016 Student Handbooks meetings. He informed the board the handbooks would be ready for their review in June. Gene Stewart made a motion to accept the updates for
the 2015-2016 Student Handbooks. Billie Lankford seconded. Motion carried. 7-0 3. Patsy A. Hughey recommended DSD does not renew the contract with SubTeach USA for the 2015-2016 school year stated the district would save money. Gene Stewart made a motion to accept the Superintendent’s recommendation. Billie Lankford seconded. Motion carried. 7-0 4. Ruth Bogy presented the board with information about the old Hardin school site. 100 Kinsley Road. She stated an ad must run in the paper for 30 days. After the 30 days, an auction will be held on the property. Auction will start bids at fair market value, approx. $9000. Gene Stewart made a motion to accept the board president’s recommendation. Billie Lankford seconded. Motion carried. 7-0 Gene Stewart made a motion to adjourn for executive session at 7:04 p.m. Dorothy Singleton seconded. Motion carried. 7-0 X.
Executive Session Ruth Bogy called the meeting back to order at 7:58 p.m. Mrs. Ruth Bogy recognized the PPC reports and presenters Mrs. Diane Boyd-Emelife and Mr. Coates were left off the agenda. Mrs. Diane Boyd-Emelife read a thank you letter from the Dollarway Education Association (DEA). a. Mrs. Patsy A. Hughey made a recommendation to accept the classified staff for 2015-2016 school year. Gene Stewart made a motion to accept the superintendent’s recommendation. Irene Murphy seconded. Motion carried. 7-0 b. Mrs. Patsy A. Hughey made a recommendation to resend the firing of Ms. Rhonda Hill-Jones as cheerleader sponsor for the 2015-2016 school year. Gene Stewart made a motion to accept the superintendent’s recommendation. Mrs. Dorothy Singleton seconded. 6-1 Billie Lankford opposed. Motion carried.
XI.
Calendar of events Mrs. Ruth Bogy read the following calendar of events. James Matthews:
Family Field Day – May 21st K-1 Awards Assembly – May 28th @ 9:00 a.m. Pre-K Graduation – May 30th @ 5:00 p.m.
Townsend Park Field Day – May 15th 5th Grade Graduation – May 20th Award Ceremony 2nd, 3rd, & 4th grades – May 21st Robert F. Morehead
District Band/Choir Concert – May 12th @ 6:00 p.m. May Fun Day – May 15th
Dollarway High School Senior Banquet – May 18th @ 6:00 p.m. (Pine Bluff Arsenal) Graduation – May 19th @ 7:00 p.m. (UAPB) Project Child Find – May 29th, 5-7:30 p.m. (Leon’s)
XII.
Adjournment Mr. Gene Stewart made a motion to adjourn the meeting at 7:58 p.m. Billie Lankford seconded. Motion carried. 7-0
