Executive Board Meeting 14-25 Wednesday, March ... AWS
Executive Board Meeting 14-25 Wednesday, March 11, 2015 @ 9:30am MSU Boardroom, MUSC room 201 Call to order @ 9:34 am Present Brodka, Craig, D’Angela, Mallon, Narro Perez, Osazuwa, Saull Late Tambakis, Guarna Absent Others Present J. McGowan (General Manager), V. Scott (Recording Secretary), M. Wooder (SLDC), Nishan Zewge-Abubaker (Diversity Services Assistant Director), Laura Jamieson (SHEC Coordinator), Alan Rheaume (University Affairs Commissioner), Ryan MacDonald (CLAY Coordinator) 1.
Adopt Agenda
Moved by Mallon, seconded by Tambakis that the Executive Board adopt the agenda, as amended. Amendments Mallon – Add Silhouette Job Descriptions D’Angela – Add Discussion on Emergency Bursary Operating Policy Vote to Adopt Motion Passes by General Consent 2.
Adopt Minutes
Moved by Mallon, seconded by Brodka that the Executive Board adopt the minutes from Executive Board meeting 14-24 – March 4, 2015, as circulated. Motion Passes by General Consent 3.
CLAY Report – Ryan MacDonald presented
MacDonald summarized the report.
Questions McGowan asked MacDonald if he has reached out to the YWCA/YMCA or the Boys and Girls Club. MacDonald responded that they have reached out to the “Y” and they are working things out. Tambakis arrived at 9:38 am
4.
D’Angela asked which schools they were looking at. MacDonald responded that they are reaching out to independent and private schools, even though they aren’t the targets as efforts are being more focused on other schools. He added that the independent schools will be in exams during that time so it may make a difference. Diversity Services Report – Nishan Zewge-Abubaker presented
Zewge-Abubaker summarized the report.
EB 14-25
March 11, 2015
Page 2
Questions McGowan asked how the relationship with Bridges was going. Zewge-Abubaker responded that Sarah works with David closely and she wasn’t too sure, but knew that Bridges has been booked completely through the semester. 4.
SHEC Report – Laura Jamieson presented
Jamieson summarized the report.
Questions Brodka asked Jamieson to speak to the rationale of opening the jobs internally before external applications. Jamieson responded that the incoming PTM wanted people who were on SHEC before and was hoping that some of the volunteers would become exec. She added that it was hard because she was sure that external applicants would be wonderful too. Brodka stated that it should be open to everyone. 5.
Horizons Report
6.
Brodka stated that as the Coordinator was hired just a couple of weeks ago, not enough work has been done yet to warrant a report. WGEN Report
7.
Brodka stated that there was no physical report and will talk to the PTM again. Saull felt that they haven’t seen a report in awhile and that they should receive one for the next meeting. Silhouette Wage Review
D’Angela stated that this was sent to him by the Silhouette. He added that the memo outlines everything the Finance Committee looked at and approved. Mallon added that everything came forward to reflect the re-structuring that was approved at the SRA. Mallon and D’Angela went over the changes with the Board. Saull felt that 18 hours a week would be a lot for one person. Mallon responded that the amount is up by two hours and that production was two jobs put together, and that they would be responsible for doing the entire layout. Saull understood that it was a big task but with students doing a full course load with a half time job it might create a monster. McGowan stated that the Silhouette originally wanted another Student Opportunity Position and that the Sil BoP felt that they wanted to keep it for full-time students. He added that the Executive Editor explained that the hours were already being done to get the job finished. Saull asked McGowan if he was comfortable with this. McGowan stated that he was as it creates a portfolio of potential candidates for the Executive Editor position. Craig asked if this would have a snowball effect of constantly raising the hours. Mallon responded that the Silhouette originally wanted another full-time staff member working there so that this was the happy medium. He added that the Silhouette was asking of upwards of 20 hours a week and they settled on 18 as it’s what is realistically expected to get the job done.
Moved by Mallon, seconded by D’Angela that the Executive Board approve the wage review for the Silhouette positions as circulated. Passes Unanimously
EB 14-25
8.
March 11, 2015
Page 3
Silhouette Job Descriptions
Mallon explained that this will reflect all the changes that everyone just saw in the wage review. He added that the Social Media Coordinator position will be approved separately as it’s a brand new position.
Guarna arrived at 10:07am Moved by Mallon, seconded by Craig that the Executive Board approve the changes to the Silhouette job descriptions, as circulated. Passes Unanimously Moved by Mallon, seconded by Craig that the Executive Board approve the new job description for the Silhouette Social Media Coordinator, as circulated. Passes Unanimously 9.
Emergency Bursary Operating Policy
10.
D’Angela went over the memo and operating policy with the Board. The Board made suggestions on improvements with the system. D’Angela thanked the Board for their input and would be adding them in. He added that this will be presented at the next SRA meeting. Commissioner Hours Discussion
Saull went over the memo with the Board. He explained that he worked with the Commissioners to get their input and what work they did over the summer months. Narro Perez felt that this would be great for empowering commissioners to work on projects over the summer. D’Angela felt that will provide flexibility and that it will be up to the SRA to approve the hours. He explained that if a commissioner shows up asking for 100 hours to be approved but can only show one hour of work, it’s the SRA’s job to deny the claim. Rheaume asked if there would be additional tracking that get’s submitted to the supervising VP before submission to the SRA. D’Angela stated that there is nothing stating that the commissioner has to report to anyone. Narro Perez asked if they aren’t required to report to their VP, how would it be accounbtable? The SRA would be left guessing if the information is correct or not. D’Angela stated that the accountability is up to the SRA, and if it’s not accurate someone should be standing up and talking about it. He added that they are the highest governing body and it’s the SRAs job to hold the commissioners accountable, and that the SRA has a bigger problem if they can’t hold someone asking for hours accountable.
Moved by Saull, seconded by D’Angela that the Executive Board recommend to the SRA the approval of 100 variable capped hours for Commissioners in the summer months. Passes Unanimously 11.
WGEN Space Update
Brodka stated that he has a meeting at noon with the person who operates MUSC 226. He explained that he will then talk to Sean Van Koughnett about possible solutions.
EB 14-25
12.
March 11, 2015
Page 4
Committee of the Whole – Service Reports
Moved by Mallon, seconded by Osazuwa that the Executive Board move into Committee of the Whole to discuss Service Reports. Passes Unanimously Moved by Guarna, seconded by Craig to move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report
13.
Brodka reported that the Board talked about MACgreen, Spark, and Advocacy. He stated that MACycle will be providing a report at the next meeting. Committee of the Whole – Advocacy
Moved by Tambakis, seconded by Osazuwa that the Executive Board move into Committee of the Whole to discuss Advocacy. Passes Unanimously Moved by Mallon, seconded by D’Angela that the Executive Board move out of Committee of the Whole and to Rise and Report. Rise and Report Narro Perez reported that he presented a draft of an operating policy that would solidify the education department and allow potential hiring for earlier on in the year, instead of late September. 14.
Strike Hiring Board for Silhouette Positions
Moved by Mallon, seconded by D’Angela that the Executive Board strike a hiring committee for the Silhouette Editors consisting of the incoming Executive Editor, the outgoing Executive Editor, one Silhouette Board of Publication member, and one Executive Board member. Nominations D’Angela Passes Unanimously 15.
Information and Question Period
Zewge-Abubaker quickly went over the possibility of an abilities service pilot and went over the memo and operating policy with the group. Saull stated that they haven’t had the time to read it and would like to know what they would like to come out of this and what timelines they are proposing. ZewgeAbubaker responded that in terms of a report they are jumping on this for support. Narro Perez added that this came late in terms of reporting and felt that the optimistic timeline for the group would be to meet for EB and have them provide support and then take it to the next SRA meeting. Zewge-Abubaker was hoping to get discussion going on this and take it to Services Committee. Brodka stated that this should be circulated electronically and invite people to have discussions on this.
EB 14-25
16.
March 11, 2015
Adjournment and Time of Next Meeting
Time of Next Meeting: Wednesday, March 18, 2015 9:30 am MUSC 201, MSU Boardroom
Meeting adjourned @ 11:34 am /vs
Page 5
Adopt Agenda
Moved by Mallon, seconded by Tambakis that the Executive Board adopt the agenda, as amended. Amendments Mallon – Add Silhouette Job Descriptions D’Angela – Add Discussion on Emergency Bursary Operating Policy Vote to Adopt Motion Passes by General Consent 2.
Adopt Minutes
Moved by Mallon, seconded by Brodka that the Executive Board adopt the minutes from Executive Board meeting 14-24 – March 4, 2015, as circulated. Motion Passes by General Consent 3.
CLAY Report – Ryan MacDonald presented
MacDonald summarized the report.
Questions McGowan asked MacDonald if he has reached out to the YWCA/YMCA or the Boys and Girls Club. MacDonald responded that they have reached out to the “Y” and they are working things out. Tambakis arrived at 9:38 am
4.
D’Angela asked which schools they were looking at. MacDonald responded that they are reaching out to independent and private schools, even though they aren’t the targets as efforts are being more focused on other schools. He added that the independent schools will be in exams during that time so it may make a difference. Diversity Services Report – Nishan Zewge-Abubaker presented
Zewge-Abubaker summarized the report.
EB 14-25
March 11, 2015
Page 2
Questions McGowan asked how the relationship with Bridges was going. Zewge-Abubaker responded that Sarah works with David closely and she wasn’t too sure, but knew that Bridges has been booked completely through the semester. 4.
SHEC Report – Laura Jamieson presented
Jamieson summarized the report.
Questions Brodka asked Jamieson to speak to the rationale of opening the jobs internally before external applications. Jamieson responded that the incoming PTM wanted people who were on SHEC before and was hoping that some of the volunteers would become exec. She added that it was hard because she was sure that external applicants would be wonderful too. Brodka stated that it should be open to everyone. 5.
Horizons Report
6.
Brodka stated that as the Coordinator was hired just a couple of weeks ago, not enough work has been done yet to warrant a report. WGEN Report
7.
Brodka stated that there was no physical report and will talk to the PTM again. Saull felt that they haven’t seen a report in awhile and that they should receive one for the next meeting. Silhouette Wage Review
D’Angela stated that this was sent to him by the Silhouette. He added that the memo outlines everything the Finance Committee looked at and approved. Mallon added that everything came forward to reflect the re-structuring that was approved at the SRA. Mallon and D’Angela went over the changes with the Board. Saull felt that 18 hours a week would be a lot for one person. Mallon responded that the amount is up by two hours and that production was two jobs put together, and that they would be responsible for doing the entire layout. Saull understood that it was a big task but with students doing a full course load with a half time job it might create a monster. McGowan stated that the Silhouette originally wanted another Student Opportunity Position and that the Sil BoP felt that they wanted to keep it for full-time students. He added that the Executive Editor explained that the hours were already being done to get the job finished. Saull asked McGowan if he was comfortable with this. McGowan stated that he was as it creates a portfolio of potential candidates for the Executive Editor position. Craig asked if this would have a snowball effect of constantly raising the hours. Mallon responded that the Silhouette originally wanted another full-time staff member working there so that this was the happy medium. He added that the Silhouette was asking of upwards of 20 hours a week and they settled on 18 as it’s what is realistically expected to get the job done.
Moved by Mallon, seconded by D’Angela that the Executive Board approve the wage review for the Silhouette positions as circulated. Passes Unanimously
EB 14-25
8.
March 11, 2015
Page 3
Silhouette Job Descriptions
Mallon explained that this will reflect all the changes that everyone just saw in the wage review. He added that the Social Media Coordinator position will be approved separately as it’s a brand new position.
Guarna arrived at 10:07am Moved by Mallon, seconded by Craig that the Executive Board approve the changes to the Silhouette job descriptions, as circulated. Passes Unanimously Moved by Mallon, seconded by Craig that the Executive Board approve the new job description for the Silhouette Social Media Coordinator, as circulated. Passes Unanimously 9.
Emergency Bursary Operating Policy
10.
D’Angela went over the memo and operating policy with the Board. The Board made suggestions on improvements with the system. D’Angela thanked the Board for their input and would be adding them in. He added that this will be presented at the next SRA meeting. Commissioner Hours Discussion
Saull went over the memo with the Board. He explained that he worked with the Commissioners to get their input and what work they did over the summer months. Narro Perez felt that this would be great for empowering commissioners to work on projects over the summer. D’Angela felt that will provide flexibility and that it will be up to the SRA to approve the hours. He explained that if a commissioner shows up asking for 100 hours to be approved but can only show one hour of work, it’s the SRA’s job to deny the claim. Rheaume asked if there would be additional tracking that get’s submitted to the supervising VP before submission to the SRA. D’Angela stated that there is nothing stating that the commissioner has to report to anyone. Narro Perez asked if they aren’t required to report to their VP, how would it be accounbtable? The SRA would be left guessing if the information is correct or not. D’Angela stated that the accountability is up to the SRA, and if it’s not accurate someone should be standing up and talking about it. He added that they are the highest governing body and it’s the SRAs job to hold the commissioners accountable, and that the SRA has a bigger problem if they can’t hold someone asking for hours accountable.
Moved by Saull, seconded by D’Angela that the Executive Board recommend to the SRA the approval of 100 variable capped hours for Commissioners in the summer months. Passes Unanimously 11.
WGEN Space Update
Brodka stated that he has a meeting at noon with the person who operates MUSC 226. He explained that he will then talk to Sean Van Koughnett about possible solutions.
EB 14-25
12.
March 11, 2015
Page 4
Committee of the Whole – Service Reports
Moved by Mallon, seconded by Osazuwa that the Executive Board move into Committee of the Whole to discuss Service Reports. Passes Unanimously Moved by Guarna, seconded by Craig to move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report
13.
Brodka reported that the Board talked about MACgreen, Spark, and Advocacy. He stated that MACycle will be providing a report at the next meeting. Committee of the Whole – Advocacy
Moved by Tambakis, seconded by Osazuwa that the Executive Board move into Committee of the Whole to discuss Advocacy. Passes Unanimously Moved by Mallon, seconded by D’Angela that the Executive Board move out of Committee of the Whole and to Rise and Report. Rise and Report Narro Perez reported that he presented a draft of an operating policy that would solidify the education department and allow potential hiring for earlier on in the year, instead of late September. 14.
Strike Hiring Board for Silhouette Positions
Moved by Mallon, seconded by D’Angela that the Executive Board strike a hiring committee for the Silhouette Editors consisting of the incoming Executive Editor, the outgoing Executive Editor, one Silhouette Board of Publication member, and one Executive Board member. Nominations D’Angela Passes Unanimously 15.
Information and Question Period
Zewge-Abubaker quickly went over the possibility of an abilities service pilot and went over the memo and operating policy with the group. Saull stated that they haven’t had the time to read it and would like to know what they would like to come out of this and what timelines they are proposing. ZewgeAbubaker responded that in terms of a report they are jumping on this for support. Narro Perez added that this came late in terms of reporting and felt that the optimistic timeline for the group would be to meet for EB and have them provide support and then take it to the next SRA meeting. Zewge-Abubaker was hoping to get discussion going on this and take it to Services Committee. Brodka stated that this should be circulated electronically and invite people to have discussions on this.
EB 14-25
16.
March 11, 2015
Adjournment and Time of Next Meeting
Time of Next Meeting: Wednesday, March 18, 2015 9:30 am MUSC 201, MSU Boardroom
Meeting adjourned @ 11:34 am /vs
Page 5
