Executive Board Meeting 14-27 Wednesday, March 25, 2015 @ 9
Executive Board Meeting 14-27 Wednesday, March 25, 2015 @ 9:30am MSU Boardroom, MUSC room 201 Call to order @ 9:42 am Present Brodka, Craig, D’Angela, Guarna, Mallon, Tambakis Late Absent Narro Perez, Osazuwa, Saull Others Present J. McGowan (General Manager), V. Scott (Recording Secretary), M. Wooder (SLDC) 1.
Adopt Agenda
Moved by Tambakis, seconded by D’Angela that the Executive Board adopt the agenda, as amended. Amendments Mallon – Add Sponsorships & Donations Brodka – Strike Hiring Committee for WGEN Coordinator Vote to Adopt Motion Passes by General Consent 2.
Adopt Minutes
Moved by Mallon, seconded by D’Angela that the Executive Board adopt the minutes from Executive Board meeting 14-25 – March 11, 2015, as circulated. Motion Passes by General Consent 3.
Shinerama/Terry Fox Job Descriptions
Brodka stated that the new Coordinator wanted to divide up the responsibilities based on perceptions from last year’s exec. Wooder explained that Terry Fox was felt to be a weakness last year, so it would be good to emphasise it. Mallon stated that they are volunteer positions so it would be worth trying out for a year and then reevaluate the positions.
Moved by Mallon, seconded by Guarna that the Executive Board adopt the changes to the Shinerama/Terry Fox Executive Positions as circulated. Passes Unanimously Moved by Mallon, seconded by Tambakis that the Executive Board approve the new job descriptions for the Shinerama/Terry Fox Executive Positions as circulated. Passes Unanimously 3.
Budget Presentation
Moved by Mallon, seconded by D’Angela that the Executive Board move into Committee of the Whole to discuss the 2015-16 Operating and Capital Budgets.
EB 14-27
March 25, 2015
Page 2
Passes Unanimously Moved by Mallon, seconded by Guarna that the Executive Board move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report Mallon reported that the budgets were presented and that they will be voting on a positive recommendation from the Executive Board. Moved by Mallon, seconded by D’Angela that the Executive Board recommend the 2015-2016 Operating and Capital Budgets to the Full Members of MSU Incorporated for approval. Passes Unanimously 4.
Committee of the Whole – Service Reports
Moved by Brodka, seconded by Guarna to move into Committee of the Whole to discuss Services Reports. Passes Unanimously Moved by Mallon, seconded by Guarna to move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report Brodka reported that the Maroons had a record amount of applications and the Board recommended that they be mindful of who they are offering interviews to. Brodka reported that he was asked to look into MACycle and to potentially have advertising on the SoBi bike racks. He reported that the Good Neighbour Awards were presented and SCSN was there. Brodka reported that the Board asked if TAC could look into ways of letting people tune into the awards either via tweets or live-streaming. Brodka reported that the search for space for WGEN continues. 5.
Sponsorship and Donations
Mallon explained that this request was for a $500 sponsorship but there wasn’t really an opportunity to sponsor, so the committee suggested donating $250 to help cover the costs. He added that the committee didn’t reach quorum, which is why the request is in front of the Board right now.
Moved by Mallon, seconded by Craig that the Executive Board donate $250 to Veronica Allen. Passes Unanimously 6.
Strike Hiring Committee for WGEN Coordinator
Brodka explained that they needed to get this struck so that they can hire the new Coordinator.
Moved by Brodka, seconded by Mallon that the Executive Board strike a hiring committee for the WGEN Coordinator consisting of the Vice-President (Administration), the outgoing WGEN Coordinator, and one (1) Executive Board member. Nominations
EB 14-27
March 25, 2015
Page 3
Guarna Passes Unanimously
7.
Information and Question Period
8.
Craig asked why the Silhouette didn’t live tweet GA. Mallon responded that they tweeted the voting results, and that there wasn’t much to live tweet as they were live streaming. Guarna asked if EB would be approving the planning team for Horizons getting their own email addresses. Brodka stated that he had talked to Pauline Taggart about this already. Guarna asked about the training bouncers at TwelvEighty receive. McGowan responded that they have representatives from McMaster Security and HRES and a third party consultant to help out, as well as having their security license. Tambakis thanked everyone for a great year on Executive Board. Wooder reported that Light Up the Night will be on April 8. Adjournment and Time of Next Meeting
Time of Next Meeting: TBD Moved by Brodka, seconded by D’Angela that the meeting be adjourned. Passes Unanimously Meeting adjourned @ 11:24 am /vs
Adopt Agenda
Moved by Tambakis, seconded by D’Angela that the Executive Board adopt the agenda, as amended. Amendments Mallon – Add Sponsorships & Donations Brodka – Strike Hiring Committee for WGEN Coordinator Vote to Adopt Motion Passes by General Consent 2.
Adopt Minutes
Moved by Mallon, seconded by D’Angela that the Executive Board adopt the minutes from Executive Board meeting 14-25 – March 11, 2015, as circulated. Motion Passes by General Consent 3.
Shinerama/Terry Fox Job Descriptions
Brodka stated that the new Coordinator wanted to divide up the responsibilities based on perceptions from last year’s exec. Wooder explained that Terry Fox was felt to be a weakness last year, so it would be good to emphasise it. Mallon stated that they are volunteer positions so it would be worth trying out for a year and then reevaluate the positions.
Moved by Mallon, seconded by Guarna that the Executive Board adopt the changes to the Shinerama/Terry Fox Executive Positions as circulated. Passes Unanimously Moved by Mallon, seconded by Tambakis that the Executive Board approve the new job descriptions for the Shinerama/Terry Fox Executive Positions as circulated. Passes Unanimously 3.
Budget Presentation
Moved by Mallon, seconded by D’Angela that the Executive Board move into Committee of the Whole to discuss the 2015-16 Operating and Capital Budgets.
EB 14-27
March 25, 2015
Page 2
Passes Unanimously Moved by Mallon, seconded by Guarna that the Executive Board move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report Mallon reported that the budgets were presented and that they will be voting on a positive recommendation from the Executive Board. Moved by Mallon, seconded by D’Angela that the Executive Board recommend the 2015-2016 Operating and Capital Budgets to the Full Members of MSU Incorporated for approval. Passes Unanimously 4.
Committee of the Whole – Service Reports
Moved by Brodka, seconded by Guarna to move into Committee of the Whole to discuss Services Reports. Passes Unanimously Moved by Mallon, seconded by Guarna to move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report Brodka reported that the Maroons had a record amount of applications and the Board recommended that they be mindful of who they are offering interviews to. Brodka reported that he was asked to look into MACycle and to potentially have advertising on the SoBi bike racks. He reported that the Good Neighbour Awards were presented and SCSN was there. Brodka reported that the Board asked if TAC could look into ways of letting people tune into the awards either via tweets or live-streaming. Brodka reported that the search for space for WGEN continues. 5.
Sponsorship and Donations
Mallon explained that this request was for a $500 sponsorship but there wasn’t really an opportunity to sponsor, so the committee suggested donating $250 to help cover the costs. He added that the committee didn’t reach quorum, which is why the request is in front of the Board right now.
Moved by Mallon, seconded by Craig that the Executive Board donate $250 to Veronica Allen. Passes Unanimously 6.
Strike Hiring Committee for WGEN Coordinator
Brodka explained that they needed to get this struck so that they can hire the new Coordinator.
Moved by Brodka, seconded by Mallon that the Executive Board strike a hiring committee for the WGEN Coordinator consisting of the Vice-President (Administration), the outgoing WGEN Coordinator, and one (1) Executive Board member. Nominations
EB 14-27
March 25, 2015
Page 3
Guarna Passes Unanimously
7.
Information and Question Period
8.
Craig asked why the Silhouette didn’t live tweet GA. Mallon responded that they tweeted the voting results, and that there wasn’t much to live tweet as they were live streaming. Guarna asked if EB would be approving the planning team for Horizons getting their own email addresses. Brodka stated that he had talked to Pauline Taggart about this already. Guarna asked about the training bouncers at TwelvEighty receive. McGowan responded that they have representatives from McMaster Security and HRES and a third party consultant to help out, as well as having their security license. Tambakis thanked everyone for a great year on Executive Board. Wooder reported that Light Up the Night will be on April 8. Adjournment and Time of Next Meeting
Time of Next Meeting: TBD Moved by Brodka, seconded by D’Angela that the meeting be adjourned. Passes Unanimously Meeting adjourned @ 11:24 am /vs
