HGH IAHGSCS 2016 013R - cloudfront.net
PRE-PROPOSAL CONFERENCE REQUEST FOR PROPOSALS (RFP) IAH GAS STATION/CONVENIENCE STORE HOUSTON AIRPORT SYSTEM (HAS) RFP NO. HGH-IAHGSCS-2016-013R Governor Henderson Sr. Procurement Specialist Houston Airport System Wednesday, June 08, 2016, 10:00 AM Supply Chain Management, Room #113 18600 Lee Rd., Humble, Texas 77338
Pre-Proposal Conference Agenda IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
I.
Opening Remarks
Richard D. Hrachovy Interim Procurement Officer, HAS
II.
Solicitation Overview
Governor Henderson Senior Procurement Specialist, HAS
III.
Office of Business Opportunity
Jason McLemore Deputy Asst. Director, HAS OBO
IV.
Project Scope and Overview
Todd Curry HAS Commercial DevelopmentProperties
V.
Questions/Answers 2
Solicitation Overview IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
PURPOSE: The City of Houston/Houston Airport System is seeking proposals from firms who specialize in development and operation of gasoline stations with convenience stores. Goals of the concession are to: 1. Provide fueling and convenience store services to users of the cell phone lot 2.
Grow concessions sales and airport revenues
3
Solicitation Overview IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
SOLICITATION DATE AND TIME: Thursday, July 14, 2016, 2:00 PM (CDT)
QUESTIONS AND REQUESTS FOR ADDITIONAL INFORMATION ARE DUE BY: Tuesday, June 14, 2016 – no later than 2:00 PM (CDT)
Must be received electronically and directed via email to: [email protected]
4
Addt’l Info/Specification Changes IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
LETTER OF CLARIFICATION: Responses to questions received from potential Respondent(s) and any changes to the scope shall be confirmed in writing and will be posted to the HAS website (www.fly2houston.com) prior to submittal due date.
5
Submittal Procedures IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
One (1) original, marked “original”, signed in BLUE ink, ten (10) hard copies, and ten (10) electronic copies (on USB drives) all the submittals must be received at the address below no later than Thursday, July 14, 2016, 2:00 PM (CDT): Richard D. Hrachovy, Interim Procurement Officer Houston Airport System 18600 Lee Road Humble, Texas 77338 Please include the phrase “RFP No. HGH-IAHGSCS-2016-013R IAH Gas Station/Convenience Store” in the subject line and provide all applicable contact information.
6
Proposal Submittal Requirements IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
•
Each proposal must be organized and follow the required format, as stated in the RFP.
•
Each section must be appropriately tabbed and inclusive of all required submittals.
Note: Respondent must submit their company’s audited annual financial statements, in accordance with and as defined in the Financial Accounting Standards Board (FASB) regulation(s) for the past two years. In addition, include your Dunn & Bradstreet Report or Federal Tax Forms filed with the Internal Revenue Service (IRS) for the past two years, as indicated in Financial Capability of Proposer, Section 4.10.1
7
Procurement Timeline IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
Description
Scheduled Date
Advertisement of Request for Proposal (RFP)
••••••••••••
05/27/16
Pre-Proposal Conference
••••••••••••
06/08/16
Deadline for Submission of Questions
••••••••••••
06/14/16
Letter of Clarification Posted on HAS Website
••••••••••••
06/30/16
Proposals Due Date
••••••••••••
07/14/16
Oral Presentations (if needed)
••••••••••••
07/28/16
Submit to Council for Approval
••••••••••••
09/14/16
Anticipated Notice to Proceed
••••••••••••
09/28/16
8
Evaluation & Selection Criteria IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
The award of a contract(s) will be made to the Respondent(s) offering the response which best meets the needs of HAS. HAS reserves the right to reject any offer if the Proposal submitted failed to satisfy HAS that the Proposer is properly qualified to provide the services contemplated as specified. The selection of the firm(s) for this project will be based on evaluating the following: • Customer service/management and operations plan proposition • Design, materials, development, and sustainability • Background and experience • Compensation to City • Financial capabilities • ACDBE compliance
9
Evaluation Criteria and Scores IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
Respondents meeting the minimum qualifications of this RFP shall be evaluated as follows: Customer service/management operation plan proposition • • Design, materials, development, and sustainability •••••• Background and experience •••••• Compensation to City •••••• Financial capabilities •••••• ACDBE compliance •••••• TOTAL:
35 points 20 points 25 points 20 points [Pass/Fail] [Pass/Fail] 100 points
10
Forms Submitted with Proposal IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
– offer and submittal – minority/women business enterprise contract requirements – (reserved) – insurance requirements and sample insurance certificate/endorsements Exhibit V – fair campaign ordinance Exhibit VI – contractor ownership disclosure & affidavit of ownership or control Exhibit VII – drug detection and deterrence procedures for contractors Exhibit VIII – anti-collusion statement Exhibit X – conflict of interest questionnaire Exhibit XI – experience and minimum qualifications Exhibit XII – required submittal checklist Attachment – confidentiality statement Exhibit I Exhibit II Exhibit III Exhibit IV
11
Office of Business Opportunity IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
HOUSTON AIRPORT SYSTEM OFFICE OF BUSINESS OPPORTUNITY
Jason McLemore (281) 233-7823 [email protected]
12
Diversity Requirements IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
•
The goal on IAH Gas Station/Convenience Store at George Bush International Airport is 10%.
•
The ACDBE goal will be based on expenses, minus the cost of goods sold and cost of employees.
•
The IAHGSCS contract will require you to make a good faith effort to achieve these goals with the firms listed in your ACDBE utilization schedule.
13
Certification IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
•
Participating firms must be certified ACDBE.
•
Firms must be certified ACDBE at time of proposal submission. If not certified ACDBE, they will not be counted towards contract participation.
•
For more information about certification, call (832) 393-0600 or visit http://www.houstontx.gov/obo.
14
Project Scope and Overview IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
HOUSTON AIRPORT SYSTEM COMMERCIAL DEVELOPMENT - PROPERTIES
Todd Curry
15
Project Scope and Overview IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
• Located at corner of John F. Kennedy Blvd. and Rankin Rd. • 25-year term from date of initial certificate of occupancy • Gas Station and Convenience Store to be developed by Successful Proposer on an approximate 1.5 acre tract (tract size somewhat flexible to properly accommodate development) • Concession Fee payable to City is the greater of the sum of the Fuel Per Gallon Fee and the Convenience Store Percentage Fee applied to sales for each component or the Minimum Annual Guarantee (MAG) • MAG is the appraised ground rent of $0.80 per square foot per year, escalated 3% annually • Gas Station must be capable of servicing/fueling at least 12 cars simultaneously, but Respondents may propose a greater number • High focus on customer service, and provisions of amenities, i.e. restrooms • HAS will stub utilities at the leased premises boundary line 16
Questions IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
Questions/answers to be official must be in writing and will be posted on the HAS website as a Letter(s) of Clarification:
http://www.fly2houston.com/0/3918961/0/94600D94605D94625/
17
Pre-Proposal Conference Agenda IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
I.
Opening Remarks
Richard D. Hrachovy Interim Procurement Officer, HAS
II.
Solicitation Overview
Governor Henderson Senior Procurement Specialist, HAS
III.
Office of Business Opportunity
Jason McLemore Deputy Asst. Director, HAS OBO
IV.
Project Scope and Overview
Todd Curry HAS Commercial DevelopmentProperties
V.
Questions/Answers 2
Solicitation Overview IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
PURPOSE: The City of Houston/Houston Airport System is seeking proposals from firms who specialize in development and operation of gasoline stations with convenience stores. Goals of the concession are to: 1. Provide fueling and convenience store services to users of the cell phone lot 2.
Grow concessions sales and airport revenues
3
Solicitation Overview IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
SOLICITATION DATE AND TIME: Thursday, July 14, 2016, 2:00 PM (CDT)
QUESTIONS AND REQUESTS FOR ADDITIONAL INFORMATION ARE DUE BY: Tuesday, June 14, 2016 – no later than 2:00 PM (CDT)
Must be received electronically and directed via email to: [email protected]
4
Addt’l Info/Specification Changes IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
LETTER OF CLARIFICATION: Responses to questions received from potential Respondent(s) and any changes to the scope shall be confirmed in writing and will be posted to the HAS website (www.fly2houston.com) prior to submittal due date.
5
Submittal Procedures IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
One (1) original, marked “original”, signed in BLUE ink, ten (10) hard copies, and ten (10) electronic copies (on USB drives) all the submittals must be received at the address below no later than Thursday, July 14, 2016, 2:00 PM (CDT): Richard D. Hrachovy, Interim Procurement Officer Houston Airport System 18600 Lee Road Humble, Texas 77338 Please include the phrase “RFP No. HGH-IAHGSCS-2016-013R IAH Gas Station/Convenience Store” in the subject line and provide all applicable contact information.
6
Proposal Submittal Requirements IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
•
Each proposal must be organized and follow the required format, as stated in the RFP.
•
Each section must be appropriately tabbed and inclusive of all required submittals.
Note: Respondent must submit their company’s audited annual financial statements, in accordance with and as defined in the Financial Accounting Standards Board (FASB) regulation(s) for the past two years. In addition, include your Dunn & Bradstreet Report or Federal Tax Forms filed with the Internal Revenue Service (IRS) for the past two years, as indicated in Financial Capability of Proposer, Section 4.10.1
7
Procurement Timeline IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
Description
Scheduled Date
Advertisement of Request for Proposal (RFP)
••••••••••••
05/27/16
Pre-Proposal Conference
••••••••••••
06/08/16
Deadline for Submission of Questions
••••••••••••
06/14/16
Letter of Clarification Posted on HAS Website
••••••••••••
06/30/16
Proposals Due Date
••••••••••••
07/14/16
Oral Presentations (if needed)
••••••••••••
07/28/16
Submit to Council for Approval
••••••••••••
09/14/16
Anticipated Notice to Proceed
••••••••••••
09/28/16
8
Evaluation & Selection Criteria IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
The award of a contract(s) will be made to the Respondent(s) offering the response which best meets the needs of HAS. HAS reserves the right to reject any offer if the Proposal submitted failed to satisfy HAS that the Proposer is properly qualified to provide the services contemplated as specified. The selection of the firm(s) for this project will be based on evaluating the following: • Customer service/management and operations plan proposition • Design, materials, development, and sustainability • Background and experience • Compensation to City • Financial capabilities • ACDBE compliance
9
Evaluation Criteria and Scores IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
Respondents meeting the minimum qualifications of this RFP shall be evaluated as follows: Customer service/management operation plan proposition • • Design, materials, development, and sustainability •••••• Background and experience •••••• Compensation to City •••••• Financial capabilities •••••• ACDBE compliance •••••• TOTAL:
35 points 20 points 25 points 20 points [Pass/Fail] [Pass/Fail] 100 points
10
Forms Submitted with Proposal IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
– offer and submittal – minority/women business enterprise contract requirements – (reserved) – insurance requirements and sample insurance certificate/endorsements Exhibit V – fair campaign ordinance Exhibit VI – contractor ownership disclosure & affidavit of ownership or control Exhibit VII – drug detection and deterrence procedures for contractors Exhibit VIII – anti-collusion statement Exhibit X – conflict of interest questionnaire Exhibit XI – experience and minimum qualifications Exhibit XII – required submittal checklist Attachment – confidentiality statement Exhibit I Exhibit II Exhibit III Exhibit IV
11
Office of Business Opportunity IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
HOUSTON AIRPORT SYSTEM OFFICE OF BUSINESS OPPORTUNITY
Jason McLemore (281) 233-7823 [email protected]
12
Diversity Requirements IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
•
The goal on IAH Gas Station/Convenience Store at George Bush International Airport is 10%.
•
The ACDBE goal will be based on expenses, minus the cost of goods sold and cost of employees.
•
The IAHGSCS contract will require you to make a good faith effort to achieve these goals with the firms listed in your ACDBE utilization schedule.
13
Certification IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
•
Participating firms must be certified ACDBE.
•
Firms must be certified ACDBE at time of proposal submission. If not certified ACDBE, they will not be counted towards contract participation.
•
For more information about certification, call (832) 393-0600 or visit http://www.houstontx.gov/obo.
14
Project Scope and Overview IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
HOUSTON AIRPORT SYSTEM COMMERCIAL DEVELOPMENT - PROPERTIES
Todd Curry
15
Project Scope and Overview IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
• Located at corner of John F. Kennedy Blvd. and Rankin Rd. • 25-year term from date of initial certificate of occupancy • Gas Station and Convenience Store to be developed by Successful Proposer on an approximate 1.5 acre tract (tract size somewhat flexible to properly accommodate development) • Concession Fee payable to City is the greater of the sum of the Fuel Per Gallon Fee and the Convenience Store Percentage Fee applied to sales for each component or the Minimum Annual Guarantee (MAG) • MAG is the appraised ground rent of $0.80 per square foot per year, escalated 3% annually • Gas Station must be capable of servicing/fueling at least 12 cars simultaneously, but Respondents may propose a greater number • High focus on customer service, and provisions of amenities, i.e. restrooms • HAS will stub utilities at the leased premises boundary line 16
Questions IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R
Questions/answers to be official must be in writing and will be posted on the HAS website as a Letter(s) of Clarification:
http://www.fly2houston.com/0/3918961/0/94600D94605D94625/
17
