HYBA Grievance Policy

HYBA Grievance Policy It is the policy of the HYBA to resolve grievances between coaches, parents/guardians and players in a constructive and timely manner. It is the hopes of the HYBA that individuals will try to reconcile differences on an individual basis. Should it not be possible to resolve a problem quickly and fairly, the HYBA has developed a grievance procedure using the following steps: 1. An individual with a grievance must wait 24 hours after an incident has occurred to allow for a “cooling off” period to prevent action solely out of anger (except in cases of harassment and/or substance abuse). 2. Contact the Head Coach and/or Assistant Coach directly and ask for a meeting to discuss the concern and to find a resolution. All matters should be kept internal and not be discussed with outside parties. 3. The Head Coach or Assistant Coach will submit, in writing a summary of the discussion, to the HYBA Board and copy to the grievance petitioner. 4. If step 2 does not result in a successful resolution of the issue, contact the HYBA Vice President and request a meeting. All requests must be submitted in writing. The HYBA Vice President will likewise prepare a written summary of the meeting and outcome with copies provided to the HYBA Board and grievance petitioner. 5. If step 4 does not result in a successful resolution of the issue, contact the HYBA President and request a meeting with the HYBA Board. All requests must be submitted in writing. 6. Escalation from one step to the next should be handled promptly. Failure to notify the Vice President within 15 days of the incident will close the matter. 7. All decisions made by the HYBA Board shall be final.