IRONDEqUOIT SOCCER CLUB - League Athletics
Irondequoit Soccer Club Board Meeting Minutes Date:
July 30, 2017
Attendees: Justin Connor, Josh Foster, Andrew Ritchie, Sarah Davila, Barb Infarinato, Jon Poulakis, Brian LeVesque; Josh Phillips I.
Call to Order Justin Connor 7:15
II.
Changes/Additions to Agenda no changes/additions
III.
Approval of Minutes from Last Meeting
IV.
Officer Reports: a. President – Justin Connor IV.a.i. Formalized kit with Capelli - $110 includes backpack, no bulk shipment, $10.99 for shipping (not included in cost of kit). Prelim estimates of # of uniforms and sizes. Will have ordering website ready by 11/1. IV.a.ii. ISC will do buyback program if player only plays for one year. IV.a.iii. Discussion – travel tryouts, t-shirts worked out great IV.a.iv. Final travel rosters from coaches due to Barb by August 15th b. VP Recreational Josh Phillips IV.b.i. Rec Fest - went really well IV.b.ii. Rhinos night – 181 tickets sold, not including season ticket holders, 38 kids played at halftime IV.b.iii. Team leadership awards – almost all teams have submitted, need to communicate to players – tickets to game on 8/19, confirm with Rhinos what recognition players will get at the game IV.b.iv. Topsoccer – will start in November with indoor season – flyer ready
c. VP Travel Dan Yanosh - not present d. Treasurer Brian IV.d.i. P&L review, reformatting of the reports – recommendations (show all debits together and all profits together, sort by vendor, eventually sort out by each program so we can see profit/loss for future planning) IV.d.ii. Review invoices – July IV.d.iii. Review field request forms – Erik Aulbach will be field coordinator so he will get those submitted for this season. Barb took forms to consolidate cost per field for future review IV.d.iv. Upcoming payment for All Star sports – indoor IV.d.v. Requesting tax exempt card from Wegmans e. Secretary Sarah Davila f. Registrar Barb Infarinato IV.f.i. Coaching credits – posts are up to date. Who will do this going forward (posting credits to ISC website) – Sarah Davila will post to website – suggest to gather credits more centrally (Josh Foster will document on google spreadsheet) and post more regularly – review at each board mtg IV.f.ii. Sent out request for insurance for all sites for ISC IV.f.iii. Risk management – starting to send those out for starting in sept. Micro, Advanced academy, anything starting in November. All need to complete mandatory online training IV.f.iv. Rec, micro, futsol, and goal keeping outstanding payments from 2016-17, will need to f/u with Brian/Josh Phillips to track down g. Director of Coaching IV.g.i. Intermediate academy will be $150, Tuesdays. Send out to coaches for recommendations. h. Scheduler not present i. Equipment Manager j. Uniform Coordinator not present
k. Fundraising Coordinator not present l. Tournament Committee not present m. Other: V.
Old Business a. Stipend amounts for Coaches – Josh Foster will work with Dan Yanosh to fianlize b. Financials Breakdown Categories – in process c. Calendar of Deadlines for all Program Registrations and Set $$ Amounts – look at calendar for website, Barb working on putting this together d. Coach and Manager Meetings/Travel Expectations e. Tournament Committee to start ASAP f. Equipment Inventory, September g. Proper Procedure for all expenditures – in process h. Duties and Responsibilities/Organizational Chart for Board Positions – in process i. Field Liaison: Erik Aulbach - will get set up with Jen for pass off of info j. Possible Capelli Partnership with Tournament k. Risk Management Renewal can begin July 1 l. Bill Hammond and League Athletics – Stepping Down as Master Admin in 2 years or earlier if we would like to assign someone to that. (suggest keeping him on for 1 year to train Sarah/Barb/Amy)
VI.
New Business a. Capelli Uniform Contract – reviewed during meeting b. Tap Takeover and other Fundraisers c. Consider beginning process for shirt sponsorship d. RDYSL is looking for Divisional Coordinators
VII.
Open Session
VIII.
Adjournment 9:18 pm Justin, Brian
July 30, 2017
Attendees: Justin Connor, Josh Foster, Andrew Ritchie, Sarah Davila, Barb Infarinato, Jon Poulakis, Brian LeVesque; Josh Phillips I.
Call to Order Justin Connor 7:15
II.
Changes/Additions to Agenda no changes/additions
III.
Approval of Minutes from Last Meeting
IV.
Officer Reports: a. President – Justin Connor IV.a.i. Formalized kit with Capelli - $110 includes backpack, no bulk shipment, $10.99 for shipping (not included in cost of kit). Prelim estimates of # of uniforms and sizes. Will have ordering website ready by 11/1. IV.a.ii. ISC will do buyback program if player only plays for one year. IV.a.iii. Discussion – travel tryouts, t-shirts worked out great IV.a.iv. Final travel rosters from coaches due to Barb by August 15th b. VP Recreational Josh Phillips IV.b.i. Rec Fest - went really well IV.b.ii. Rhinos night – 181 tickets sold, not including season ticket holders, 38 kids played at halftime IV.b.iii. Team leadership awards – almost all teams have submitted, need to communicate to players – tickets to game on 8/19, confirm with Rhinos what recognition players will get at the game IV.b.iv. Topsoccer – will start in November with indoor season – flyer ready
c. VP Travel Dan Yanosh - not present d. Treasurer Brian IV.d.i. P&L review, reformatting of the reports – recommendations (show all debits together and all profits together, sort by vendor, eventually sort out by each program so we can see profit/loss for future planning) IV.d.ii. Review invoices – July IV.d.iii. Review field request forms – Erik Aulbach will be field coordinator so he will get those submitted for this season. Barb took forms to consolidate cost per field for future review IV.d.iv. Upcoming payment for All Star sports – indoor IV.d.v. Requesting tax exempt card from Wegmans e. Secretary Sarah Davila f. Registrar Barb Infarinato IV.f.i. Coaching credits – posts are up to date. Who will do this going forward (posting credits to ISC website) – Sarah Davila will post to website – suggest to gather credits more centrally (Josh Foster will document on google spreadsheet) and post more regularly – review at each board mtg IV.f.ii. Sent out request for insurance for all sites for ISC IV.f.iii. Risk management – starting to send those out for starting in sept. Micro, Advanced academy, anything starting in November. All need to complete mandatory online training IV.f.iv. Rec, micro, futsol, and goal keeping outstanding payments from 2016-17, will need to f/u with Brian/Josh Phillips to track down g. Director of Coaching IV.g.i. Intermediate academy will be $150, Tuesdays. Send out to coaches for recommendations. h. Scheduler not present i. Equipment Manager j. Uniform Coordinator not present
k. Fundraising Coordinator not present l. Tournament Committee not present m. Other: V.
Old Business a. Stipend amounts for Coaches – Josh Foster will work with Dan Yanosh to fianlize b. Financials Breakdown Categories – in process c. Calendar of Deadlines for all Program Registrations and Set $$ Amounts – look at calendar for website, Barb working on putting this together d. Coach and Manager Meetings/Travel Expectations e. Tournament Committee to start ASAP f. Equipment Inventory, September g. Proper Procedure for all expenditures – in process h. Duties and Responsibilities/Organizational Chart for Board Positions – in process i. Field Liaison: Erik Aulbach - will get set up with Jen for pass off of info j. Possible Capelli Partnership with Tournament k. Risk Management Renewal can begin July 1 l. Bill Hammond and League Athletics – Stepping Down as Master Admin in 2 years or earlier if we would like to assign someone to that. (suggest keeping him on for 1 year to train Sarah/Barb/Amy)
VI.
New Business a. Capelli Uniform Contract – reviewed during meeting b. Tap Takeover and other Fundraisers c. Consider beginning process for shirt sponsorship d. RDYSL is looking for Divisional Coordinators
VII.
Open Session
VIII.
Adjournment 9:18 pm Justin, Brian
