July 2013 OMGHA Meeting Minutes
OSSEO-MAPLE GROVE HOCKEY ASSOCIATION Meeting Minutes for July 15, 2013
Executive Members
Present
Absent
Non-Voting Members
Present
Absent
President
Dennis Smith
X
Asst. Secretary
Amy Lee Olson
X
ACE Coordinator
Luke Johnson
X
Asst. Treasurer
Irene Barbour
X
Vice President Traveling
Jay Faber
X
Volunteer Coordinator
Dana Johnson
X
Vice President Traveling
Rob Borsch
X
Volunteer Coordinator
Jill Wente
X
Vice President Girls
Brad Dahl
X
Ice Coordinator
Mitch Martinez
X
Vice President House
Curtis Janicke
X
Equipment Manager
Tim Carlson
X
Treasurer
Tim Jacobs
X
Equipment Manager
Tony Olson
X
Secretary
Jesse Braasch
X
Concession General Mgr
Tony Kunz
Concession Purchasing Dr
Mike Dahlquist
X
Concession Staffing Dr
Joy Kunz
X
Registrar Traveling
Kristy Gourley
X
Absent
Registrar House
Michelle LaBorde
X X
Direct Elect Board Members Charitable Gambling
Denise Hinton
Marketing Director
Avery Appelman
Present X
X Present
Directors
Absent
X
Mite Director
Victor Nelson
X
Registrar House
Sunny Hammann
SuperMite Director
Erik Kukkonen
X
Web Master
Chris Savoie
District 3 Representative
Tracy Pfeffer
X
Asst. Web Master
Open
U10 Girls Director
Ken Helvey
X
Asst Web Master – House
Don Johnson
U12 Girls Director
Jeremy Lewis
X
Community Development
Open
U14 Girls Director
Mark Johnson
Scholastic Achievement
Larysa Karkoc
X
Bantam Director
Kent Gerloff
Tournament Chair
Karen Kukkonen
X
Bantam Director
Kurt Halstrom
X
Tournament Chair
Amy Janicke
X
PEEWEE Director
Josh Ralph
X
House Goalie Director
Aric Stienessen
X
PEEWEE Director
Brad Leonard
X
Recruitment
Jason Bauerly
X
SQUIRT Director
Brad Coomes
X
Mini- Mite Director
Matt Margenau
X
SQUIRT Director
Jeff Brandt
X
Girls House Director
Lisa Albers
X
Jr. Gold Director
Roger Higbee
OMGHA Meeting Minutes from July 2013
X X
X
X
X
1
1.
Meeting Called to order at 8:04pm by Dennis Smith a. Announcements by the president
2.
Treasurer’s Report a. Consent Business Minutes from June 2013 b. Charitable Gaming Report – Approval of August Expenses: Duffy’s Bar rent: $875.00 Wild Bills Rent: $1,750.00 Malone’s: $1,750.00 Malone’s Booth Payment: $100.00 Payroll/Employer Taxes: $16,564.62 Three Diamond games/tax: $4,712.80 Pulltabs Plus – games/tax: $2,501.17 Public Storage: $2,851.21 (both paid in full through 5/31/14) Storage Transfer Costs: $603.42 Storage Shelving: $1,009.40 U-Haul: $68.78 Curt Hage: $360.00 c.
d.
3.
Our storage site project was completed on 6/23/13. HUGE project. An additional storage garage was obtained and shelved prior to the project. Day of the project the current garage was emptied, separated, reorganized and pull-tab games available for shred were determined. This was a very physical project. On average we have 3 bins per month per site of pull-tab games. We are required to store 3.5 years of games. All bins were removed and reorganized between the current and new garage. Current stored pull-tab games are sorted now by location and by date. Looking for contribution for Guns & Hoses at Wild Bills—donation of about $1,000.00 is suggested. OMGHA did give $1,000.00 last year. The other request is for the Osseo Flower Project, they requested $500.00 which would make OMGHA a gold sponsor. Motion by Denise Hinton, second by Jeff Brandt--all approve and motion carries unanimously
Committee Reports (submitted written reports are attached) a.
Registrar, submitted by Kristy Gourly i. Registration will open August 15. ii. Request by the Registrars to remove the selling of the OMGHA stickers on the registration…instead allow families to make a donation. Treasurer thought this would be fine, more discussion will follow after meeting. iii. New Registrar—Michelle LaBorde was at the meeting
b.
District 3, submitted verbally at the meeting by Dennis Smith i. U14 B and U12B—State Tournaments will be hosted by OMGHA
c.
Boys Traveling, submitted by Rob Borsch i. Squirts 1. Team Formation plan for upcoming season: a. A-1 b. B1 – 3 c. B2 – 2 d. C – 2 2. In process of signing up teams for tournaments. Signing up B1, B2 and C teams up for 3, allowing them to pick 1 up. 3. Tryouts will most likely be October 22-27 4. Making handbook changes to reflect new MN Hockey Rules for Squirts ii.
Pee Wees 1. Team Formation plan for upcoming season: a. AA - 1 b. A - 0 or 1 c. B1 - 1 or 2 d. B2 – 2 e. C–2 2. We have not finalized decision at the A and B1 levels. We will only have 3 teams at B1 or higher, vs. last year we had 4 teams. We are monitoring other large associations in the state, and have been in communication with several of them as well. 3. PW AA Tryout dates - Oct 5 -13 4. PW B Tryout dates - Oct 11-16 5. In process of signing up teams for tournaments
OMGHA Meeting Minutes from July 2013
2
iii.
iv.
Bantams 1. Team Formation plan for upcoming season: a. AA - 1 b. A - 1 c. B1 - 1 d. B2 – 2 e. C–1 2. Bantam AA/A Tryout dates - Begin Oct 5 3. Bantam B Tryout dates - Oct 11-16 4. In process of signing up teams for tournaments Boys Traveling 1. Evaluating having a PW and Bantam "Tryout jamboree" scrimmage event a. Need to let concession know b. Need to let volunteer coordinators know c. Looking like weekend before MEA…will need to coordinate with HEP try-outs 2. Working with Ice Scheduler on Pre-Tryout camp and Tryout dates 3. HS and AA coaches will attend meeting at end of July 4. Working on tryout process 5. Beginning stages of Junior Gold planning…might try to extend Jr. Gold try-out date to give High School Players a bit more recovery time.
d.
House Report submitted verbally at the meeting by Curtis Janicke i. They are meeting after meeting to get more dates set. Thank you to Mr. Bauerly, he did a great job with the Maple Grove Days parade ii. Try Hockey for Free event on August 3rd at Maple Grove Community Center. iii. Will have a table at Family Fest at Arbor Lakes iv. Doing lots of recruiting—at different events. v. Running ads in newspaper (4-5 weeks of ads)…doing lots on the website going to learn to skate…doing things in neighborhoods. vi. Looking at setting new dates--vii. Looking at $100.00 voucher for goalies
e.
Volunteer Committee, submitted verbally at meeting by Dana Johnson i. Dana introduced Michelle at the meeting, Michelle will be shadowing Dana and Jill will be shadowed by Rochelle. ii. Been having meetings about volunteer hours—going to making a recommendation soon, but need get information back from Board Members to determine how many hours are needed by the Association. They will use this information to determine the “hour” budget. iii. Volunteer Coordinators would like to be invited to at least one try-out meeting---to make sure they have try-outs covered with volunteers. iv. Reminder—that all “projects” need to be approved by the Board—hours cannot be promised or given away without Board approval
f.
Concessions, submitted verbally at the meeting by Tony Kunz i. Checking staff—see who is coming back. Might need a few new folks ii. Will start getting stand ready in 30 days iii. Will also evaluate dates and times to be open as well as overall operations
g.
Equipment, submitted verbally at the meeting by Tim Jacobs i. What to do with old goalie equipment...work on a plan to give it away.
h.
Dryland Usage i. Need to look at sign-ups, especially with the Goalie Crease ii. Matt Margenau would like to get some equipment for the dry-land room. Luke Johnson will be having a meeting to determine what is coming and what still needs to be ordered…Mr. Margenau will send Mr. Johnson a list.
i.
Girls Traveling i. U10
ii.
iii.
1. 2. 3. 4. 5. 6. 7. 8.
2 Teams EAH on-ice skill development approved Development Camp (tryouts) approved Tournaments all signed up for Dryland for each team will be place on team schedule "ALL" Coaches meeting with HS coaches planned for Oct. Head Coaching Apps being accepted...interviews in September Development Camp (tryouts) starts on Oct. 6 (subject to change)
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
3 Teams EAH on-ice skill development approved Tryout Format approved Tournaments sign-up almost complete Dryland for each team will be place on team schedule Closed Tryouts "ALL" Coaches meeting with HS coaches planned for Oct. Head Coaching Apps being accepted...interviews in September OMGHA will again run a pre-tryout camp in September Tryouts starts on Oct. 6 (subject to change)
1.
3 Teams
U12
U14
OMGHA Meeting Minutes from July 2013
3
2. 3. 4. 5. 6. 7. 8. 9. 10. 11.
EAH on-ice skill development approved Tryout Format approved Tournaments sign-up almost complete Dryland for each team will be place on team schedule Closed Tryouts "ALL" Coaches meeting with HS coaches planned for Oct Head Coaching Apps being accepted...interviews in September Jon Erickson will return as non-parent Head Coach for U14A-upper team OMGHA will again run a pre-tryout camp in September Tryouts starts on Oct. 6 (subject to change)
j.
4.
5.
Marketing—submitted verbally at the meeting by Jason Bauerly i. Nothing to report k. Tournament i. Will vote on tournaments later in the meeting—most tournaments are already full. Girls Committee would be open to adding another tournament if the first one fills up l. Grievance i. One grievance had been received—and it is currently open Old Business a. Registration Costs have been updated at the websites. Still working on goalie verbiage. Discussion about USA Hockey Registration…should make it separate. Need to think about adding “House level” only to the brochure. Will work on better verbiage and will vote on at August meeting b. Safe Sports Position Creation c. Euro Contract---submitted by Brad Dahl. Euro will be 8 sessions be girls traveling. Costs coming down to $10,000. d. Charitable Gaming Compensation New Business a. Girl’s Traveling Committee Business, submitted by Brad Dahl i. EAH contract for 2013-2014 seasons-ii. Tryout Drills U12/U14 iii. Tryout Format U12/U14 iv. Tryout Dates U12/U14 v. U10 Development Camp/Tryout Format vi. U10 Development Camp/Tryout Dates vii. Pre-tryout camps U12/U14 viii. Teams per level— 1. U10 (2 teams)--U10A, U10B 2. U12 (3 teams)--U12A, U12B-Black (balanced), U12B-White (balanced) 3. U14 (3 teams)--U14A-Gold upper, U14A-Black lower (balanced), U14A-White lower (balanced) ix. U12 (3 teams) U14 (3 teams) biggest change comes at U14 level to not field a B team—was based off challenges faced during the 2012/2013 season and before. OMGHA has sent suggestion to MN Hockey and D3. Some players may struggle, but until challenges are fixed OMGHA will avoid the B team. x. Motion by Brad Dahl, second by Jeremy Lewis regarding EAH contract and Team Division…all approve and motion passes unanimously. b. Tin Bin Showdown, submitted by Curtis Janicke i. Because MN Hockey has approved cross-ice hockey tournaments at the Mite level. Would have 3 divisions—upper super mite, lower super mite and U8. Format would be round robin would charge $450.00 per teams (excluding OMGHA). Have tournament directors in place. Would take place at Osseo. Would take place the first 2 weekends in January. New Tournament for the House—Tin Bin Classic is a separate event and will need separate volunteer hours. They do have to be USA Hockey teams—Matt Margenau will be very strict about making sure teams are balanced—no “stacked” teams. 32 Super Mite Teams and 8 U8 teams. Will place an ad in USA Hockey that will direct teams on how to register. Want to get the word out quickly as this is new to the State and want to make sure we are one of the first tournaments. Motion by Janicke, second by Josh Ralph…all approved and motion passes unanimously c. Non-voting compensation--i. Melissa Elias, 2 fully waived players as Ice Scheduler same as in past few years. ii. Steve Knop for Safe Sports—one waived player, one candy bar and one volunteer hour…not sure how much work this job will be, so Dennis Smith would ask for a sliding scale on this compensation. Question about when we would evaluate the compensation for this position—Mr. Smith thought that this would happen in September and October. Motion to approve by Mr. Jacobs, second by Mr. Braasch, all approved and motion passes unanimously. d.
Squirt Game Proposal, submitted by Jeff Brandt. i. Handbook adjustments to increase game days to 35 game days and controlled scrimmages DO NOT count against game day numbers--includes U10 girls as well. First Mr. Brandt, second by Mr. Ralph—discussion about guidance given to our Squirt/U10 teams—it will be something for the Board and Coaches to watch and see how things go. Make sure to watch team subsidies---more ice teams. Traveling/Girls Committees will take discussion to heart and review. All in favor and motion carries unanimously ii. Game Count---submitted by Jeff Brandt. Looking at allowing Squirt A and U10A to have more tournaments. Maximum of 4 tournaments and only one to be out of town. Max of 5 for older teams. Must get authorization for more than 4 tournaments from Traveling/Girls Committee. Discussion about concern over the money---costs for players, are we fixing the cost too much for upper level teams. This allows our teams to sign up for tournaments in the summer, rather than waiting for fall and tournaments are full. It also allows our teams
OMGHA Meeting Minutes from July 2013
4
e.
f.
g.
h.
i.
to seek more competition outside of our district. Motion made to approve by Mr. Brandt, second by Mr. Leonard, motion carries, 1 vote against Mr Braasch. Mr. Braasch read policy USA/MN Hockey---$40 for USA hockey and $10 for MN hockey…motion will be updated to state USA/MN Hockey. November 20 at midnight will no longer to allow refunds. Mr. Braasch makes motion to approve, Tim Jacobs seconds and all approve and motion carries unanimously. OMGHA Budget---submitted by Tim Jacobs. i. Asking to increase the OMGHA Budget by $25,000.00 because of increase of ice costs. Motion by Mr. Jacobs, second by Mr. Janicke. Discussion about added line items on ice costs. Mr. Jacobs and Ms. Barbour reference number of players and ice time as big factors in the budget increase. All approved and motion passes unanimously Charitable gaming compensation review---submitted by Dennis Smith. i. Increase of 5% in salaries of gaming Manager and 2 Assistant Managers. It is factored into the gambling budget---roughly an increase $3,200.00 this is one time offering, it is a year by year review. Motion by Jesse Braasch, second by Curtis Janicke---all approve and motion passed unanimously. Items discussed by Ms. Gourley---questions regarding Mite I rates and when late fees will go into effect---Sept 16th at 12:01am is when late fees will be accessed for traveling players. Need team colors by next Board meetings. Coaches need to start signing for training modules---also Coaches forms to go to Luke Johnson. Any late registration will have option to buy out candy bars only. Might be a new code of conduct this year. Need to make a decision soon. October 3 will be the first roster meeting---keep in mind if you have any events off OMGHA ice. Marketing committee handed out “play hockey for free” brochure for the Board members to hand out in their neighborhoods and other areas that might be relevant.
Meeting Adjourned—motion to adjourn by Kurt Halstrom, second by Jeff Brandt, motion is approved and meeting is adjourned at 9:59pm.
OMGHA Meeting Minutes from July 2013
5
Executive Members
Present
Absent
Non-Voting Members
Present
Absent
President
Dennis Smith
X
Asst. Secretary
Amy Lee Olson
X
ACE Coordinator
Luke Johnson
X
Asst. Treasurer
Irene Barbour
X
Vice President Traveling
Jay Faber
X
Volunteer Coordinator
Dana Johnson
X
Vice President Traveling
Rob Borsch
X
Volunteer Coordinator
Jill Wente
X
Vice President Girls
Brad Dahl
X
Ice Coordinator
Mitch Martinez
X
Vice President House
Curtis Janicke
X
Equipment Manager
Tim Carlson
X
Treasurer
Tim Jacobs
X
Equipment Manager
Tony Olson
X
Secretary
Jesse Braasch
X
Concession General Mgr
Tony Kunz
Concession Purchasing Dr
Mike Dahlquist
X
Concession Staffing Dr
Joy Kunz
X
Registrar Traveling
Kristy Gourley
X
Absent
Registrar House
Michelle LaBorde
X X
Direct Elect Board Members Charitable Gambling
Denise Hinton
Marketing Director
Avery Appelman
Present X
X Present
Directors
Absent
X
Mite Director
Victor Nelson
X
Registrar House
Sunny Hammann
SuperMite Director
Erik Kukkonen
X
Web Master
Chris Savoie
District 3 Representative
Tracy Pfeffer
X
Asst. Web Master
Open
U10 Girls Director
Ken Helvey
X
Asst Web Master – House
Don Johnson
U12 Girls Director
Jeremy Lewis
X
Community Development
Open
U14 Girls Director
Mark Johnson
Scholastic Achievement
Larysa Karkoc
X
Bantam Director
Kent Gerloff
Tournament Chair
Karen Kukkonen
X
Bantam Director
Kurt Halstrom
X
Tournament Chair
Amy Janicke
X
PEEWEE Director
Josh Ralph
X
House Goalie Director
Aric Stienessen
X
PEEWEE Director
Brad Leonard
X
Recruitment
Jason Bauerly
X
SQUIRT Director
Brad Coomes
X
Mini- Mite Director
Matt Margenau
X
SQUIRT Director
Jeff Brandt
X
Girls House Director
Lisa Albers
X
Jr. Gold Director
Roger Higbee
OMGHA Meeting Minutes from July 2013
X X
X
X
X
1
1.
Meeting Called to order at 8:04pm by Dennis Smith a. Announcements by the president
2.
Treasurer’s Report a. Consent Business Minutes from June 2013 b. Charitable Gaming Report – Approval of August Expenses: Duffy’s Bar rent: $875.00 Wild Bills Rent: $1,750.00 Malone’s: $1,750.00 Malone’s Booth Payment: $100.00 Payroll/Employer Taxes: $16,564.62 Three Diamond games/tax: $4,712.80 Pulltabs Plus – games/tax: $2,501.17 Public Storage: $2,851.21 (both paid in full through 5/31/14) Storage Transfer Costs: $603.42 Storage Shelving: $1,009.40 U-Haul: $68.78 Curt Hage: $360.00 c.
d.
3.
Our storage site project was completed on 6/23/13. HUGE project. An additional storage garage was obtained and shelved prior to the project. Day of the project the current garage was emptied, separated, reorganized and pull-tab games available for shred were determined. This was a very physical project. On average we have 3 bins per month per site of pull-tab games. We are required to store 3.5 years of games. All bins were removed and reorganized between the current and new garage. Current stored pull-tab games are sorted now by location and by date. Looking for contribution for Guns & Hoses at Wild Bills—donation of about $1,000.00 is suggested. OMGHA did give $1,000.00 last year. The other request is for the Osseo Flower Project, they requested $500.00 which would make OMGHA a gold sponsor. Motion by Denise Hinton, second by Jeff Brandt--all approve and motion carries unanimously
Committee Reports (submitted written reports are attached) a.
Registrar, submitted by Kristy Gourly i. Registration will open August 15. ii. Request by the Registrars to remove the selling of the OMGHA stickers on the registration…instead allow families to make a donation. Treasurer thought this would be fine, more discussion will follow after meeting. iii. New Registrar—Michelle LaBorde was at the meeting
b.
District 3, submitted verbally at the meeting by Dennis Smith i. U14 B and U12B—State Tournaments will be hosted by OMGHA
c.
Boys Traveling, submitted by Rob Borsch i. Squirts 1. Team Formation plan for upcoming season: a. A-1 b. B1 – 3 c. B2 – 2 d. C – 2 2. In process of signing up teams for tournaments. Signing up B1, B2 and C teams up for 3, allowing them to pick 1 up. 3. Tryouts will most likely be October 22-27 4. Making handbook changes to reflect new MN Hockey Rules for Squirts ii.
Pee Wees 1. Team Formation plan for upcoming season: a. AA - 1 b. A - 0 or 1 c. B1 - 1 or 2 d. B2 – 2 e. C–2 2. We have not finalized decision at the A and B1 levels. We will only have 3 teams at B1 or higher, vs. last year we had 4 teams. We are monitoring other large associations in the state, and have been in communication with several of them as well. 3. PW AA Tryout dates - Oct 5 -13 4. PW B Tryout dates - Oct 11-16 5. In process of signing up teams for tournaments
OMGHA Meeting Minutes from July 2013
2
iii.
iv.
Bantams 1. Team Formation plan for upcoming season: a. AA - 1 b. A - 1 c. B1 - 1 d. B2 – 2 e. C–1 2. Bantam AA/A Tryout dates - Begin Oct 5 3. Bantam B Tryout dates - Oct 11-16 4. In process of signing up teams for tournaments Boys Traveling 1. Evaluating having a PW and Bantam "Tryout jamboree" scrimmage event a. Need to let concession know b. Need to let volunteer coordinators know c. Looking like weekend before MEA…will need to coordinate with HEP try-outs 2. Working with Ice Scheduler on Pre-Tryout camp and Tryout dates 3. HS and AA coaches will attend meeting at end of July 4. Working on tryout process 5. Beginning stages of Junior Gold planning…might try to extend Jr. Gold try-out date to give High School Players a bit more recovery time.
d.
House Report submitted verbally at the meeting by Curtis Janicke i. They are meeting after meeting to get more dates set. Thank you to Mr. Bauerly, he did a great job with the Maple Grove Days parade ii. Try Hockey for Free event on August 3rd at Maple Grove Community Center. iii. Will have a table at Family Fest at Arbor Lakes iv. Doing lots of recruiting—at different events. v. Running ads in newspaper (4-5 weeks of ads)…doing lots on the website going to learn to skate…doing things in neighborhoods. vi. Looking at setting new dates--vii. Looking at $100.00 voucher for goalies
e.
Volunteer Committee, submitted verbally at meeting by Dana Johnson i. Dana introduced Michelle at the meeting, Michelle will be shadowing Dana and Jill will be shadowed by Rochelle. ii. Been having meetings about volunteer hours—going to making a recommendation soon, but need get information back from Board Members to determine how many hours are needed by the Association. They will use this information to determine the “hour” budget. iii. Volunteer Coordinators would like to be invited to at least one try-out meeting---to make sure they have try-outs covered with volunteers. iv. Reminder—that all “projects” need to be approved by the Board—hours cannot be promised or given away without Board approval
f.
Concessions, submitted verbally at the meeting by Tony Kunz i. Checking staff—see who is coming back. Might need a few new folks ii. Will start getting stand ready in 30 days iii. Will also evaluate dates and times to be open as well as overall operations
g.
Equipment, submitted verbally at the meeting by Tim Jacobs i. What to do with old goalie equipment...work on a plan to give it away.
h.
Dryland Usage i. Need to look at sign-ups, especially with the Goalie Crease ii. Matt Margenau would like to get some equipment for the dry-land room. Luke Johnson will be having a meeting to determine what is coming and what still needs to be ordered…Mr. Margenau will send Mr. Johnson a list.
i.
Girls Traveling i. U10
ii.
iii.
1. 2. 3. 4. 5. 6. 7. 8.
2 Teams EAH on-ice skill development approved Development Camp (tryouts) approved Tournaments all signed up for Dryland for each team will be place on team schedule "ALL" Coaches meeting with HS coaches planned for Oct. Head Coaching Apps being accepted...interviews in September Development Camp (tryouts) starts on Oct. 6 (subject to change)
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
3 Teams EAH on-ice skill development approved Tryout Format approved Tournaments sign-up almost complete Dryland for each team will be place on team schedule Closed Tryouts "ALL" Coaches meeting with HS coaches planned for Oct. Head Coaching Apps being accepted...interviews in September OMGHA will again run a pre-tryout camp in September Tryouts starts on Oct. 6 (subject to change)
1.
3 Teams
U12
U14
OMGHA Meeting Minutes from July 2013
3
2. 3. 4. 5. 6. 7. 8. 9. 10. 11.
EAH on-ice skill development approved Tryout Format approved Tournaments sign-up almost complete Dryland for each team will be place on team schedule Closed Tryouts "ALL" Coaches meeting with HS coaches planned for Oct Head Coaching Apps being accepted...interviews in September Jon Erickson will return as non-parent Head Coach for U14A-upper team OMGHA will again run a pre-tryout camp in September Tryouts starts on Oct. 6 (subject to change)
j.
4.
5.
Marketing—submitted verbally at the meeting by Jason Bauerly i. Nothing to report k. Tournament i. Will vote on tournaments later in the meeting—most tournaments are already full. Girls Committee would be open to adding another tournament if the first one fills up l. Grievance i. One grievance had been received—and it is currently open Old Business a. Registration Costs have been updated at the websites. Still working on goalie verbiage. Discussion about USA Hockey Registration…should make it separate. Need to think about adding “House level” only to the brochure. Will work on better verbiage and will vote on at August meeting b. Safe Sports Position Creation c. Euro Contract---submitted by Brad Dahl. Euro will be 8 sessions be girls traveling. Costs coming down to $10,000. d. Charitable Gaming Compensation New Business a. Girl’s Traveling Committee Business, submitted by Brad Dahl i. EAH contract for 2013-2014 seasons-ii. Tryout Drills U12/U14 iii. Tryout Format U12/U14 iv. Tryout Dates U12/U14 v. U10 Development Camp/Tryout Format vi. U10 Development Camp/Tryout Dates vii. Pre-tryout camps U12/U14 viii. Teams per level— 1. U10 (2 teams)--U10A, U10B 2. U12 (3 teams)--U12A, U12B-Black (balanced), U12B-White (balanced) 3. U14 (3 teams)--U14A-Gold upper, U14A-Black lower (balanced), U14A-White lower (balanced) ix. U12 (3 teams) U14 (3 teams) biggest change comes at U14 level to not field a B team—was based off challenges faced during the 2012/2013 season and before. OMGHA has sent suggestion to MN Hockey and D3. Some players may struggle, but until challenges are fixed OMGHA will avoid the B team. x. Motion by Brad Dahl, second by Jeremy Lewis regarding EAH contract and Team Division…all approve and motion passes unanimously. b. Tin Bin Showdown, submitted by Curtis Janicke i. Because MN Hockey has approved cross-ice hockey tournaments at the Mite level. Would have 3 divisions—upper super mite, lower super mite and U8. Format would be round robin would charge $450.00 per teams (excluding OMGHA). Have tournament directors in place. Would take place at Osseo. Would take place the first 2 weekends in January. New Tournament for the House—Tin Bin Classic is a separate event and will need separate volunteer hours. They do have to be USA Hockey teams—Matt Margenau will be very strict about making sure teams are balanced—no “stacked” teams. 32 Super Mite Teams and 8 U8 teams. Will place an ad in USA Hockey that will direct teams on how to register. Want to get the word out quickly as this is new to the State and want to make sure we are one of the first tournaments. Motion by Janicke, second by Josh Ralph…all approved and motion passes unanimously c. Non-voting compensation--i. Melissa Elias, 2 fully waived players as Ice Scheduler same as in past few years. ii. Steve Knop for Safe Sports—one waived player, one candy bar and one volunteer hour…not sure how much work this job will be, so Dennis Smith would ask for a sliding scale on this compensation. Question about when we would evaluate the compensation for this position—Mr. Smith thought that this would happen in September and October. Motion to approve by Mr. Jacobs, second by Mr. Braasch, all approved and motion passes unanimously. d.
Squirt Game Proposal, submitted by Jeff Brandt. i. Handbook adjustments to increase game days to 35 game days and controlled scrimmages DO NOT count against game day numbers--includes U10 girls as well. First Mr. Brandt, second by Mr. Ralph—discussion about guidance given to our Squirt/U10 teams—it will be something for the Board and Coaches to watch and see how things go. Make sure to watch team subsidies---more ice teams. Traveling/Girls Committees will take discussion to heart and review. All in favor and motion carries unanimously ii. Game Count---submitted by Jeff Brandt. Looking at allowing Squirt A and U10A to have more tournaments. Maximum of 4 tournaments and only one to be out of town. Max of 5 for older teams. Must get authorization for more than 4 tournaments from Traveling/Girls Committee. Discussion about concern over the money---costs for players, are we fixing the cost too much for upper level teams. This allows our teams to sign up for tournaments in the summer, rather than waiting for fall and tournaments are full. It also allows our teams
OMGHA Meeting Minutes from July 2013
4
e.
f.
g.
h.
i.
to seek more competition outside of our district. Motion made to approve by Mr. Brandt, second by Mr. Leonard, motion carries, 1 vote against Mr Braasch. Mr. Braasch read policy USA/MN Hockey---$40 for USA hockey and $10 for MN hockey…motion will be updated to state USA/MN Hockey. November 20 at midnight will no longer to allow refunds. Mr. Braasch makes motion to approve, Tim Jacobs seconds and all approve and motion carries unanimously. OMGHA Budget---submitted by Tim Jacobs. i. Asking to increase the OMGHA Budget by $25,000.00 because of increase of ice costs. Motion by Mr. Jacobs, second by Mr. Janicke. Discussion about added line items on ice costs. Mr. Jacobs and Ms. Barbour reference number of players and ice time as big factors in the budget increase. All approved and motion passes unanimously Charitable gaming compensation review---submitted by Dennis Smith. i. Increase of 5% in salaries of gaming Manager and 2 Assistant Managers. It is factored into the gambling budget---roughly an increase $3,200.00 this is one time offering, it is a year by year review. Motion by Jesse Braasch, second by Curtis Janicke---all approve and motion passed unanimously. Items discussed by Ms. Gourley---questions regarding Mite I rates and when late fees will go into effect---Sept 16th at 12:01am is when late fees will be accessed for traveling players. Need team colors by next Board meetings. Coaches need to start signing for training modules---also Coaches forms to go to Luke Johnson. Any late registration will have option to buy out candy bars only. Might be a new code of conduct this year. Need to make a decision soon. October 3 will be the first roster meeting---keep in mind if you have any events off OMGHA ice. Marketing committee handed out “play hockey for free” brochure for the Board members to hand out in their neighborhoods and other areas that might be relevant.
Meeting Adjourned—motion to adjourn by Kurt Halstrom, second by Jeff Brandt, motion is approved and meeting is adjourned at 9:59pm.
OMGHA Meeting Minutes from July 2013
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