MOHA BOARD MEETING MINUTES February 12, 2015
MOHA BOARD MEETING MINUTES February 12, 2015 Meeting was called to order at 6:30 PM and the Pledge of Allegiance was recited. Board members present were Herb Zabroski, Bob Watson, Dan Sharp, Lee Holtman and George Dantos. Herb Zabroski called for corrections to the Agenda. The items under New Business - Discussion for adding a 6th Board member and Discussion about the Section Four Roads were tabled. A motion to accept the changes to the Agenda was made by Dan Sharp, seconded by Bob Watson and the revised Agenda was approved unanimously. Secretary’s Report - Bob Watson read the Minutes of the January 12, 2014 meeting. A correction was made by Dan Sharp that Tony Ivone and Mark Croft were added as volunteers for the Covenants Rewrite Committee. With no further corrections, a Motion to Accept was made by Dan Sharp, the Motion was seconded by Lee Holtman and the Minutes were accepted unanimously. Treasurer’s Report - Given by Anne Ivone. The carryforward balance in the checkbook was $33,700.37; Income included Assessments of $13,470.00, Estoppels of $600.00 and a donation payback for the new flag by Tony Ivone of $29.97 for a total of $47,800.34. Expenses totaled $24,496.37 and the checkbook balance as of February 12, 2015 was $23,303.37. The Money Market account previous balance was $59,138.35 plus a deposit from the Checking account of $20,000.00 brought the total in the Money Market account to $79,138.35. With no corrections, A Motion to Accept was made by Bob Watson, the Motion was seconded by Dan Sharp and the Treasurer’s Report was accepted unanimously.
President’s Report - Herb Zabroski went to a hearing on a foreclosure on Feburary 10, 2015 and found it quite interesting. The Judge did not make a decision because the mortgage attorney did not have the original loan papers. The Judge told the attorney to file for the missing loan papers. We don’t know what the ruling will be until the loan papers are provided to the court. At that time, we should receive notification of a new hearing. Herb also remarked how nice it was to see an increase in attendance. The Board would continue to try having the meetings at the Library as it’s location was more convenient to the homeowners. Because there was a full agenda to get through in a short period of time, he asked that comments be kept to the 3 minute time limit and there shouldn’t be more than one person at a time speaking so that the questions and answers could be recorded properly. Director’s Report - Landscaping—Web Site—Gazette
Flag Pole Replacement - The Board had approved the purchase of a new 20’ retractable flag pole for the small park area at the January Board meeting. Two types of poles were reviewed at the meeting and a fiberglass model was selected. Proceeding forward with the purchase, Lee Holtman found that the poles considered were only available online and wasn’t comfortable using his personal credit card for a $297.00 Association purchase. He located an aluminum pole locally at Harbor Freight for $55.00, which he purchased and brought to the meeting for the Board to consider.
MOHOA Minutes February 12, 2015 Page Two Director’s Report - Landscaping—Web Site—Gazette
Sprinkler System Repairs - During the January Board meeting, Lee Holtman learned about a sprinkler leak at the system for the 54th gate area. Not discovering any excess water areas, he cycled the sprinkler system and found no broken heads or spewing pipes. He shut the entire sprinkler system down on January 18th. On Monday, February 2nd, Lee received a call from Herb Zabroski with information that a specific meter had a high flow reading and gave Lee a specific street address location of the meter. Lee located the meter and discovered a continuous slow flow registering even with the system shut down. After closing the main line at the meter down, he called our irrigation guy for assistance. The next day they began trouble shooting the system to determine if there was a broken pipe or faulty valve in the system. Since there was still no visible excess water, they cycled the system several times until they discovered water flow from the sprinklers in the right of way area next to the gate house on 54th Court. This indicated a faulty valve not completely shutting down and not a pipe break. The bad valve was located and although the irrigation guy tried to find repair parts to save money, the valve model and size is discontinued. A replacement valve had to be purchased and is being installed.
HOA Web Site - The Announcement for Board meeting location, date and time was posted under News. Board areas of responsibilities to help homeowners know whom to contact was added to the Board contact page. Web site usage still good by our residents—since started: Home - 4,102 Homeowner - 1,474 Since January 1, 2015 Home - 2,692 Homeowner - 489 January Gazette views - 102 HOA Fee Announcement - 129 Board Meeting - 90
Community - 512
Documents - 446
Community - 185
Documents - 182
Director’s Report - ACRs - George Dantos had 10 ACRs needing Board approval ranging from fence replacements, house painting, pool and lanai construction, sliding doors and enclosure to driveway resurfacing and extension. All ACRs had plans and permits in accordance with HOA Covenants. All ACRs were approved unanimously. Old Business: No Homeowner comments Approval of Committees: Covenants Rewrite - Tony Ivone, Mark Croft Covenants Grievance - Ron Wallace, Anne Ivone, Susan Strachan-Lomax Covenants Compliance - Bruce Ralston, Lou Bartolomeo, Sherrie Jordan Section Four Roads - Bruce Ralston, Susan Strachan-Lomax, AJ Bola Welcoming - Anne Ivone, Maria Rivera (Note: Anne Ivone is still attempting to get others to assist) Landscape/Flower - Scratched following question by Lee Holtman that the lawn maintenance company (Synergy) would be handling this as it is part of the contract. Bob Watson stated that each committee should elect a chairperson and a budget. Motion to approve all Committees was made by Bob Watson, seconded by Dan Sharp, approved unanimously.
MOHOA Minutes February 12, 2015 Page Three
Old Business (Continued) Discussion of Landscape Issues - Tabled
New Business Homeowners comments: Mark Croft asked the Board for a specific Florida statute that authorizes the Board to say that our documents are “confidential”. He stated he found nothing in Florida statutes or from attorneys about this. He also stated that a homeowner could lose a sale if the buyer wants to know the financial condition of the Association and they were prevented from learning this because our documents are confidential. Herb Zabroski stated that the documents are public. Lee Holtman asked to have a discussion to explain that when the official web site went up, it was a matter of protecting the privacy of the residents and the minutes of what we say and do at meetings wouldn’t be visible to the web surfer looking for information about our financial status. The intent was just to protect homeowner information. Herb Zabroski requested the word “confidential” be removed from the web site. Bob Watson commented that once there is a Board meeting, and the Minutes and financial statement are distributed to the Homeowners, both documents become “open domain”, and anyone can read them. Mark Croft asked the Board to provide the specific County code that prohibits plastic sheds in Marion County. Mark stated there are codes about how the sheds have to be secured, but nothing about “plastic”, composition or any other restrictions. Herb Zabroski replied that he will look into it. Mark stated that he knows of one plastic shed that has been on a property on his street for five years, that can be seen from the street. Mark Croft also stated that at the November 18, 2014 meeting (Annual Meeting), the Board approved the previous year’s Annual Meeting Minutes. The Board had no authority at an Association meeting, except the President to preside. Mark is requesting a copy of the proposed minutes for the November 18, 2014 event. Bob Watson will check into this and respond. Agenda Item - Original Landscape/Mowing Contract: Tony Ivone requested an explanation why we are paying extra for landscaping, mowing and trimming services that are already a part of the contract. He also requested to see the contract as well as the 5 bids for services. Herb Zabroski responded that there was additional trimming done to trees based on the Covenants Compliance Committee requesting that the Association due their due diligence in edging, trimming, etc. Since the homeowners were required to keep up with edging on their properties, as well as bushes and trees trimmed, it was just as important for the common areas, such as retention ponds and other areas be kept up. Dan Sharp asked to see the contract to see exactly what Synergy was doing. Bob Watson asked for time to look into exactly what Synergy was doing as part of the contract and he would respond back at the next Board meeting.
MOHOA Minutes February 12, 2015 Page Four New Business Continued Agenda Item - Discussion for Light Post at the dead end of 54th Court Bob Watson received an email from homeowner Gloria Senak requesting a light post at the dead end of 54th Court. Bob emailed Ms. Senak asking where she preferred the light post be situated, and the response was it would be more effective in the retention pond area. SECO has staked the spot where the pole should be. Herb Zabroski will contact SECO to determine the cost and present it to the Board for approval. Anne Ivone stated that all the homeowners around that location need to be asked as they have to approve it. Tom Howard asked about it making more sense to have the light at the corner of 89th Place and 54th Court rather than the retention pond. Ms. Senak was present and spoke to the question raised why the light pole was needed. Agenda Item - Section Four Roads William Sheehy presented information regarding the plat for Section Four Roads. Bob Watson received these documents and will be researching the information and will report back.
With no further business, a Motion to adjourn was made by Bob Watson and seconded by Dan Sharp. The meeting was adjourned at 7:35 PM. Motion passed unanimously.
Bob Watson, Secretary
Approved: _____Original signed by Secretary________________
President’s Report - Herb Zabroski went to a hearing on a foreclosure on Feburary 10, 2015 and found it quite interesting. The Judge did not make a decision because the mortgage attorney did not have the original loan papers. The Judge told the attorney to file for the missing loan papers. We don’t know what the ruling will be until the loan papers are provided to the court. At that time, we should receive notification of a new hearing. Herb also remarked how nice it was to see an increase in attendance. The Board would continue to try having the meetings at the Library as it’s location was more convenient to the homeowners. Because there was a full agenda to get through in a short period of time, he asked that comments be kept to the 3 minute time limit and there shouldn’t be more than one person at a time speaking so that the questions and answers could be recorded properly. Director’s Report - Landscaping—Web Site—Gazette
Flag Pole Replacement - The Board had approved the purchase of a new 20’ retractable flag pole for the small park area at the January Board meeting. Two types of poles were reviewed at the meeting and a fiberglass model was selected. Proceeding forward with the purchase, Lee Holtman found that the poles considered were only available online and wasn’t comfortable using his personal credit card for a $297.00 Association purchase. He located an aluminum pole locally at Harbor Freight for $55.00, which he purchased and brought to the meeting for the Board to consider.
MOHOA Minutes February 12, 2015 Page Two Director’s Report - Landscaping—Web Site—Gazette
Sprinkler System Repairs - During the January Board meeting, Lee Holtman learned about a sprinkler leak at the system for the 54th gate area. Not discovering any excess water areas, he cycled the sprinkler system and found no broken heads or spewing pipes. He shut the entire sprinkler system down on January 18th. On Monday, February 2nd, Lee received a call from Herb Zabroski with information that a specific meter had a high flow reading and gave Lee a specific street address location of the meter. Lee located the meter and discovered a continuous slow flow registering even with the system shut down. After closing the main line at the meter down, he called our irrigation guy for assistance. The next day they began trouble shooting the system to determine if there was a broken pipe or faulty valve in the system. Since there was still no visible excess water, they cycled the system several times until they discovered water flow from the sprinklers in the right of way area next to the gate house on 54th Court. This indicated a faulty valve not completely shutting down and not a pipe break. The bad valve was located and although the irrigation guy tried to find repair parts to save money, the valve model and size is discontinued. A replacement valve had to be purchased and is being installed.
HOA Web Site - The Announcement for Board meeting location, date and time was posted under News. Board areas of responsibilities to help homeowners know whom to contact was added to the Board contact page. Web site usage still good by our residents—since started: Home - 4,102 Homeowner - 1,474 Since January 1, 2015 Home - 2,692 Homeowner - 489 January Gazette views - 102 HOA Fee Announcement - 129 Board Meeting - 90
Community - 512
Documents - 446
Community - 185
Documents - 182
Director’s Report - ACRs - George Dantos had 10 ACRs needing Board approval ranging from fence replacements, house painting, pool and lanai construction, sliding doors and enclosure to driveway resurfacing and extension. All ACRs had plans and permits in accordance with HOA Covenants. All ACRs were approved unanimously. Old Business: No Homeowner comments Approval of Committees: Covenants Rewrite - Tony Ivone, Mark Croft Covenants Grievance - Ron Wallace, Anne Ivone, Susan Strachan-Lomax Covenants Compliance - Bruce Ralston, Lou Bartolomeo, Sherrie Jordan Section Four Roads - Bruce Ralston, Susan Strachan-Lomax, AJ Bola Welcoming - Anne Ivone, Maria Rivera (Note: Anne Ivone is still attempting to get others to assist) Landscape/Flower - Scratched following question by Lee Holtman that the lawn maintenance company (Synergy) would be handling this as it is part of the contract. Bob Watson stated that each committee should elect a chairperson and a budget. Motion to approve all Committees was made by Bob Watson, seconded by Dan Sharp, approved unanimously.
MOHOA Minutes February 12, 2015 Page Three
Old Business (Continued) Discussion of Landscape Issues - Tabled
New Business Homeowners comments: Mark Croft asked the Board for a specific Florida statute that authorizes the Board to say that our documents are “confidential”. He stated he found nothing in Florida statutes or from attorneys about this. He also stated that a homeowner could lose a sale if the buyer wants to know the financial condition of the Association and they were prevented from learning this because our documents are confidential. Herb Zabroski stated that the documents are public. Lee Holtman asked to have a discussion to explain that when the official web site went up, it was a matter of protecting the privacy of the residents and the minutes of what we say and do at meetings wouldn’t be visible to the web surfer looking for information about our financial status. The intent was just to protect homeowner information. Herb Zabroski requested the word “confidential” be removed from the web site. Bob Watson commented that once there is a Board meeting, and the Minutes and financial statement are distributed to the Homeowners, both documents become “open domain”, and anyone can read them. Mark Croft asked the Board to provide the specific County code that prohibits plastic sheds in Marion County. Mark stated there are codes about how the sheds have to be secured, but nothing about “plastic”, composition or any other restrictions. Herb Zabroski replied that he will look into it. Mark stated that he knows of one plastic shed that has been on a property on his street for five years, that can be seen from the street. Mark Croft also stated that at the November 18, 2014 meeting (Annual Meeting), the Board approved the previous year’s Annual Meeting Minutes. The Board had no authority at an Association meeting, except the President to preside. Mark is requesting a copy of the proposed minutes for the November 18, 2014 event. Bob Watson will check into this and respond. Agenda Item - Original Landscape/Mowing Contract: Tony Ivone requested an explanation why we are paying extra for landscaping, mowing and trimming services that are already a part of the contract. He also requested to see the contract as well as the 5 bids for services. Herb Zabroski responded that there was additional trimming done to trees based on the Covenants Compliance Committee requesting that the Association due their due diligence in edging, trimming, etc. Since the homeowners were required to keep up with edging on their properties, as well as bushes and trees trimmed, it was just as important for the common areas, such as retention ponds and other areas be kept up. Dan Sharp asked to see the contract to see exactly what Synergy was doing. Bob Watson asked for time to look into exactly what Synergy was doing as part of the contract and he would respond back at the next Board meeting.
MOHOA Minutes February 12, 2015 Page Four New Business Continued Agenda Item - Discussion for Light Post at the dead end of 54th Court Bob Watson received an email from homeowner Gloria Senak requesting a light post at the dead end of 54th Court. Bob emailed Ms. Senak asking where she preferred the light post be situated, and the response was it would be more effective in the retention pond area. SECO has staked the spot where the pole should be. Herb Zabroski will contact SECO to determine the cost and present it to the Board for approval. Anne Ivone stated that all the homeowners around that location need to be asked as they have to approve it. Tom Howard asked about it making more sense to have the light at the corner of 89th Place and 54th Court rather than the retention pond. Ms. Senak was present and spoke to the question raised why the light pole was needed. Agenda Item - Section Four Roads William Sheehy presented information regarding the plat for Section Four Roads. Bob Watson received these documents and will be researching the information and will report back.
With no further business, a Motion to adjourn was made by Bob Watson and seconded by Dan Sharp. The meeting was adjourned at 7:35 PM. Motion passed unanimously.
Bob Watson, Secretary
Approved: _____Original signed by Secretary________________
