Northfield Soccer Association Meeting Minutes
Northfield Soccer Association Meeting Minutes Monday, August 19, 2013 I. Call to order Holly Scheuble called to order the meeting of the Northfield Soccer Association at 7:05 p.m. II. Roll call The following board members were present: Holly Scheuble, Nate Adams, Heather Stanga, Todd Scheuble, Simon Tyler, Michelle Lasswell, and Charles Gray. The following NSA members were present: Forster Davis. III. Approval of minutes from last meeting The minutes from the 7/24/13 board meeting were approved, with changes suggested by Heather Stanga in an email sent to all board members. IV. New Business a) Referee Assignor Proposal from Forster Davis -
Proposed that we pay him $8.00 per game scheduled and rescheduled and he will donate $5.00 back to NSA, for tax write off. He is not doing this for the money. He enjoys scheduling and the challenge of it.
-
Suggested looking into using Paypal for payment of referees.
-
Motion made to accept proposal, with changing in proposal U10 to U9 in the description of pay. Motion passed.
b) Charles Schwab Account. Motion made to take Dave Mucha and Matt Forster off as authorized representatives, and list Holly Scheuble, Nate Adams, and Charles Gray as authorized representatives to make transactions on the account. Motion passed. V.
Open Issues a) Schedule/Plan Annual Meeting. Would like to recognize coaches, referees, and teams and make it something where more people would attend and then have the official annual meeting of the membership. Suggestion was made to have a volunteer committee for 2014, too much to do for this upcoming annual meeting, which needs to be held by end of September. -
- Discussed having a celebration end of October/early November, but need volunteers to organize. - Will have year-end annual board meeting on September 16, 2013. b) Fees – Review registration fees - Heather, Charles, and Dennis will review finances for reporting at annual meeting. Will review in further detail at next meeting. c) Sign sponsorship - Considering having sponsors help support the field maintenance with signs with their logos on fields reflecting their sponsorships. - Suggest that we take current signs down at end of season because of graffiti and wear and tear. VI.
Officer’s Reports President Report - Holly, Michelle, and Charles participated in the Community Youth Fair. A dozen or so families expressed interest in signing up. Need to plan ahead for next year. - Now that board has a year under their belt would like to look ahead to next year and planning for that and go into next year much better prepared. Vice President’s Report - Nothing to report. Treasurer’s Report - Will have financial reports for next meeting.
VII
Coordinator/Committee Reports a) Field Coordinator - Sprinklers need to be repaired. - Need to take care of cupola in Pavilion. b) Uniform/Equipment Coordinator - Uniforms should be here by 9/1. - All but a couple of teams have checked in their equipment from spring/summer. - If you know of any organizations that could use old uniforms, let Heather know. Otherwise, will be donating to Goodwill end of October. - Will save one uniform from each year. c) Traveling Coordinator - Holly gave report on behalf of Doug. Doug is thrilled to have almost all teams organized and coaches for the teams.
-
Some teams still have room for additional players, if new players desire to play. Can also have a waiting list. Should set up a time for supplemental evaluations for spring, and get that date soon and make clear process for getting on team after deadline. Likely do in March.
d) Inhouse Recreational Coordinator - Need to have more volunteers helping out. e) JJSO Coordinator - No report. Todd has meeting on Wednesday 8/28 with Community Services, along with NBA, and VB, to put in bids for gym times for NSA for winter. Will be in a better position to get better times, but need to be sure to use what space we get. Adjournment Holly Scheuble adjourned the meeting at 8:33 p.m. Minutes submitted by: Michelle Lasswell
Proposed that we pay him $8.00 per game scheduled and rescheduled and he will donate $5.00 back to NSA, for tax write off. He is not doing this for the money. He enjoys scheduling and the challenge of it.
-
Suggested looking into using Paypal for payment of referees.
-
Motion made to accept proposal, with changing in proposal U10 to U9 in the description of pay. Motion passed.
b) Charles Schwab Account. Motion made to take Dave Mucha and Matt Forster off as authorized representatives, and list Holly Scheuble, Nate Adams, and Charles Gray as authorized representatives to make transactions on the account. Motion passed. V.
Open Issues a) Schedule/Plan Annual Meeting. Would like to recognize coaches, referees, and teams and make it something where more people would attend and then have the official annual meeting of the membership. Suggestion was made to have a volunteer committee for 2014, too much to do for this upcoming annual meeting, which needs to be held by end of September. -
- Discussed having a celebration end of October/early November, but need volunteers to organize. - Will have year-end annual board meeting on September 16, 2013. b) Fees – Review registration fees - Heather, Charles, and Dennis will review finances for reporting at annual meeting. Will review in further detail at next meeting. c) Sign sponsorship - Considering having sponsors help support the field maintenance with signs with their logos on fields reflecting their sponsorships. - Suggest that we take current signs down at end of season because of graffiti and wear and tear. VI.
Officer’s Reports President Report - Holly, Michelle, and Charles participated in the Community Youth Fair. A dozen or so families expressed interest in signing up. Need to plan ahead for next year. - Now that board has a year under their belt would like to look ahead to next year and planning for that and go into next year much better prepared. Vice President’s Report - Nothing to report. Treasurer’s Report - Will have financial reports for next meeting.
VII
Coordinator/Committee Reports a) Field Coordinator - Sprinklers need to be repaired. - Need to take care of cupola in Pavilion. b) Uniform/Equipment Coordinator - Uniforms should be here by 9/1. - All but a couple of teams have checked in their equipment from spring/summer. - If you know of any organizations that could use old uniforms, let Heather know. Otherwise, will be donating to Goodwill end of October. - Will save one uniform from each year. c) Traveling Coordinator - Holly gave report on behalf of Doug. Doug is thrilled to have almost all teams organized and coaches for the teams.
-
Some teams still have room for additional players, if new players desire to play. Can also have a waiting list. Should set up a time for supplemental evaluations for spring, and get that date soon and make clear process for getting on team after deadline. Likely do in March.
d) Inhouse Recreational Coordinator - Need to have more volunteers helping out. e) JJSO Coordinator - No report. Todd has meeting on Wednesday 8/28 with Community Services, along with NBA, and VB, to put in bids for gym times for NSA for winter. Will be in a better position to get better times, but need to be sure to use what space we get. Adjournment Holly Scheuble adjourned the meeting at 8:33 p.m. Minutes submitted by: Michelle Lasswell
