OPW Board Meeting
OPW Board Meeting JULY MINUTES Meeting Date: Wednesday, July 13, 2016 Start Time: 7:45pm End Time: 9:36pm Location: Westminster VFW Attendees: Celina Leger, Michael Buckley, Amy Smith, Darlene Hayden, Kristen Munroe, Erica McElrone, Scott Aubuchon, Mike Garofano, Susie Eriole, Greg Morgan, Traci Podrazik, Sean Nally
Call to Order Treasurer’s Report o Account Balance/Outstanding Items o Proposal - Add Service Fee for all credit card transactions The Board decided not to charge a fee at this time, we will revisit the idea in the future if needed. PayPal is a simple way to track transactions and we don’t want to discourage people from using it. If needed in the future a suggestion was made to tack on a fee to all items that are sold not just the ones sold via PayPal. This way the fee is covered and pricing remains uniform. Secretary’s Report o Registration Numbers to Date- 89 Total Football-(10 Tiny Mite, 24 Mitey Mite, 24 Jr. Pee Wee, 8 Pee Wee) Cheer- (20) 3 with unknown team/squad placement, due to lack of paperwork. More registrations were turned in at the meeting. We would like to see more registrations for Tiny Mite, Pee Wee and Cheer registrations. o CORI Forms Ken Heffernan will be running our CORI’s, all checks must be completed by July 29th. To date we have 22 completed. Cheer Director’s Report o Squad numbers to Date-(3 Tiny Mite, 4 Mitey Mite, 4 (possibly 5) Jr. Pee Wee, 8 (possibly 10) If numbers stay the same squads will be combined and younger squads will become mascots. o Coaches Pee Wee- Head Coach, Morgan Martino- has both YCADA and Hands On Certification Pee Wee- Assistant Coach, Laurie Benson- has both YCADA and Hands ON Certification Jr. Pee Wee- Head Coach, Angelica Torres- needs both YCADA and Hands On Certification (Attending Hands On August 6th) Cheer Director/Jr. Pee Wee Assistant Coach, Kristen Munroe- has YCADA Certification, needs Hands On (Attending Hands On August 6th) o Customization for Warm-Ups- Susie is sending Kristen the logo from this seasons T-shirt. o Fun Comp Registration- Celina has our registration form to submit. o Board approved the following purchases. Sneakers- $31.99 a pair with free shipping. Midriff & Spanks- same as last year, Navy Bows- $5.95 each (purchase one for Celina & Ginger) Pom Pom’s- Kristen will purchase more based on numbers, she is going to contact Julie and Morgan to see where last year’s pom poms are. Socks- the girls will wear white ankle socks, and the budget for pink socks will be $4.
Football Director’s Report o REMINDER Online Course (Due prior to August 1st) USA Football Heads Up Online Course, FREE with Promo Code - 2016 USA Football Level 1 Tackle Certification: https://login.usafootball.com/ Oakmont Promo Code: cmpwoakmont16 ALL rostered personnel are required to take the online test Email certification to Erica o Tiny Mite Team- we need to push for a few more to register, 1 or 2 currently on the roster may need to push up to Mitey Mite because of weight. Scholastic Director’s Report Darlene will be attending the Central Mass Meeting on July 20th. Darlene will be planning the Recognition Dinner. A proposal will be submitted. Equipment Manager’s Report o Jersey Update Sent out majority of jerseys to be fixed, if they can’t be fixed they will be replaced. Ordered additional jerseys for 2016 season o Recent Orders Tackle Wheel (Received), Step Over Bags (Received), Game/Practice Balls (Received), Kicking Tees (Received), Team Equipment Bags (Received), Helmets (Received), Game Shirts (on order), Game Belts (Partial Order Received), Knee Pads (on order), Helmet Decals (on order) o Equipment Hand-Out Volunteers should be there at 7am. Stations: Registration/Raffle Tickets (Erica & Darlene) Helmet, Shoulder Pad, Practice Pants/Knee Pads/Mouth-Guards/Belt- Mike Buckley will assign workers to these stations. Retail: (Susie & Traci) Girdles (A4=$20, Riddell=$25), Padded Rib Shirts (Riddell=$25) “To-Go” Bags – Mike Buckley is looking into these, either from Dicks or Dunkin Donuts. Equipment Release Forms -each player must have a guardian sign off on equipment received. Bringing Tables-Celina, Traci and Susie Clipboards & Pens- Greg Morgan will bring them. Information email – What to expect! Email blast will be sent to everyone registered on Thursday, July 14th. o Socks- Navy & Pink, Mike Buckley will order them from Riddell, TCK brand. o Medical Kits- Jess Heffernan will take care of putting these together. o Individual Team Equipment Managers- each team needs to assign their own. Apparel Coordinator’s Report o 2016 T-Shirts $10, shirts will be picked up by Susie on July 28th, our cost per shirt is $6.25. Charlie Raff will be given a shirt at All Squads. Gloves $25 each Pre-Order Form was sent via email. Erica will collect the orders and Mike Buckley will place the orders. Ordering 30 extra pairs to have in stock, price will be $30 each. o Other Items on hand to sell- Winter Hats, Decals, Baseball Hats and possibly Water Bottles. o Sideline Apparel (Coaches/Team Parent) – Mike Buckley and Susie will price and order these.
New Business o Open Conditioning 20- 30 participants are attending each week. Charlie Raff is looking for more high school volunteers to work the stations. o Shed Update and Goal Post Thank you to Shawn Hayden and Crew, GAAMHA has donated close to $3000 in parts and labor. Celina, Mike B., Shawn and Crew will decide on interior shelving. o All Squads Format, Stations – Aubuchon Head Coaches need to tell Scott what stations to put their coaches. First Draft was sent to all head coaches for feedback and suggestions. There may be a few players participating in All Squads to see if they want to play football, if they decide against it, they will be refunded their full registration fee. Cheer- Munroe Coaches are meeting July 18th or 19th to decide how they want to run it. Coaches Meeting prior to All Squads to Kick Off Season will be held July 31st at Overlook, Time TBD. o UMASS Game: September 10th Central MA set a fee of $20, OPW will receive $8 per ticket sold, tickets need to be preordered by August 8th. We will be the only youth organization there that day, should be a lot of fun. Sean will organize this event and set up PayPal. o Snack Shack Coordinator-Mike Buckley is working on this. o Dick’s Sporting Goods – Shop Day, July 16th, reminder will be sent on July 14th. Save the Dates o Dick’s Sporting Goods Shop Day – Saturday, July 16th o July Central MA Meeting, Wednesday July 20th, 7p at Fidelity o Equipment Handout #1 – Saturday, July 23rd, 8a-12p o Equipment Handout #2 – Wednesday, July 27th, 5p-8p o Equipment Handout #3 – Sunday, July 31st, 4p-5p o First Day of All Squads, Monday August 1st o Mandatory Cheer/TM/MM Central MA Meeting - Thursday, August 18th, 7p, @ Double Tree Hotel, Leominster o Final Book Certification - Sunday, August 21st, Time TBD (8a-3p), Westminster Police Dept. o Mandatory Football Weigh-Ins - Saturday August 27th, Time TBD, Monty Tech o Central MA Jamboree – Sunday, August 28th, Time TBD, South County o UMASS Youth Football Day (UMASS vs BC), Saturday, September 10th Gillette Stadium o Opening Game Day – Central MA Pop Warner o UMASS Walk to Cure Cancer, Sunday, September 25th o CM Cheer Comp, Saturday, October 22nd, Providence RI (Morning Session) o NE Region Cheer Comp, Saturday, November 25th, Mass Mutual-Springfield (JPW & JV) o NE Region Cheer Comp, Saturday November 12th, Mass Mutual-Springfield (PW & V) o Round 1 New England Regionals, Sunday November 13th o Round 2 New England Regionals, Saturday, November 19th and/or Sunday, November 20th. o New England Finals, Friday, November 25th and/or Saturday, November 26th. Open Forum Adjournment
Call to Order Treasurer’s Report o Account Balance/Outstanding Items o Proposal - Add Service Fee for all credit card transactions The Board decided not to charge a fee at this time, we will revisit the idea in the future if needed. PayPal is a simple way to track transactions and we don’t want to discourage people from using it. If needed in the future a suggestion was made to tack on a fee to all items that are sold not just the ones sold via PayPal. This way the fee is covered and pricing remains uniform. Secretary’s Report o Registration Numbers to Date- 89 Total Football-(10 Tiny Mite, 24 Mitey Mite, 24 Jr. Pee Wee, 8 Pee Wee) Cheer- (20) 3 with unknown team/squad placement, due to lack of paperwork. More registrations were turned in at the meeting. We would like to see more registrations for Tiny Mite, Pee Wee and Cheer registrations. o CORI Forms Ken Heffernan will be running our CORI’s, all checks must be completed by July 29th. To date we have 22 completed. Cheer Director’s Report o Squad numbers to Date-(3 Tiny Mite, 4 Mitey Mite, 4 (possibly 5) Jr. Pee Wee, 8 (possibly 10) If numbers stay the same squads will be combined and younger squads will become mascots. o Coaches Pee Wee- Head Coach, Morgan Martino- has both YCADA and Hands On Certification Pee Wee- Assistant Coach, Laurie Benson- has both YCADA and Hands ON Certification Jr. Pee Wee- Head Coach, Angelica Torres- needs both YCADA and Hands On Certification (Attending Hands On August 6th) Cheer Director/Jr. Pee Wee Assistant Coach, Kristen Munroe- has YCADA Certification, needs Hands On (Attending Hands On August 6th) o Customization for Warm-Ups- Susie is sending Kristen the logo from this seasons T-shirt. o Fun Comp Registration- Celina has our registration form to submit. o Board approved the following purchases. Sneakers- $31.99 a pair with free shipping. Midriff & Spanks- same as last year, Navy Bows- $5.95 each (purchase one for Celina & Ginger) Pom Pom’s- Kristen will purchase more based on numbers, she is going to contact Julie and Morgan to see where last year’s pom poms are. Socks- the girls will wear white ankle socks, and the budget for pink socks will be $4.
Football Director’s Report o REMINDER Online Course (Due prior to August 1st) USA Football Heads Up Online Course, FREE with Promo Code - 2016 USA Football Level 1 Tackle Certification: https://login.usafootball.com/ Oakmont Promo Code: cmpwoakmont16 ALL rostered personnel are required to take the online test Email certification to Erica o Tiny Mite Team- we need to push for a few more to register, 1 or 2 currently on the roster may need to push up to Mitey Mite because of weight. Scholastic Director’s Report Darlene will be attending the Central Mass Meeting on July 20th. Darlene will be planning the Recognition Dinner. A proposal will be submitted. Equipment Manager’s Report o Jersey Update Sent out majority of jerseys to be fixed, if they can’t be fixed they will be replaced. Ordered additional jerseys for 2016 season o Recent Orders Tackle Wheel (Received), Step Over Bags (Received), Game/Practice Balls (Received), Kicking Tees (Received), Team Equipment Bags (Received), Helmets (Received), Game Shirts (on order), Game Belts (Partial Order Received), Knee Pads (on order), Helmet Decals (on order) o Equipment Hand-Out Volunteers should be there at 7am. Stations: Registration/Raffle Tickets (Erica & Darlene) Helmet, Shoulder Pad, Practice Pants/Knee Pads/Mouth-Guards/Belt- Mike Buckley will assign workers to these stations. Retail: (Susie & Traci) Girdles (A4=$20, Riddell=$25), Padded Rib Shirts (Riddell=$25) “To-Go” Bags – Mike Buckley is looking into these, either from Dicks or Dunkin Donuts. Equipment Release Forms -each player must have a guardian sign off on equipment received. Bringing Tables-Celina, Traci and Susie Clipboards & Pens- Greg Morgan will bring them. Information email – What to expect! Email blast will be sent to everyone registered on Thursday, July 14th. o Socks- Navy & Pink, Mike Buckley will order them from Riddell, TCK brand. o Medical Kits- Jess Heffernan will take care of putting these together. o Individual Team Equipment Managers- each team needs to assign their own. Apparel Coordinator’s Report o 2016 T-Shirts $10, shirts will be picked up by Susie on July 28th, our cost per shirt is $6.25. Charlie Raff will be given a shirt at All Squads. Gloves $25 each Pre-Order Form was sent via email. Erica will collect the orders and Mike Buckley will place the orders. Ordering 30 extra pairs to have in stock, price will be $30 each. o Other Items on hand to sell- Winter Hats, Decals, Baseball Hats and possibly Water Bottles. o Sideline Apparel (Coaches/Team Parent) – Mike Buckley and Susie will price and order these.
New Business o Open Conditioning 20- 30 participants are attending each week. Charlie Raff is looking for more high school volunteers to work the stations. o Shed Update and Goal Post Thank you to Shawn Hayden and Crew, GAAMHA has donated close to $3000 in parts and labor. Celina, Mike B., Shawn and Crew will decide on interior shelving. o All Squads Format, Stations – Aubuchon Head Coaches need to tell Scott what stations to put their coaches. First Draft was sent to all head coaches for feedback and suggestions. There may be a few players participating in All Squads to see if they want to play football, if they decide against it, they will be refunded their full registration fee. Cheer- Munroe Coaches are meeting July 18th or 19th to decide how they want to run it. Coaches Meeting prior to All Squads to Kick Off Season will be held July 31st at Overlook, Time TBD. o UMASS Game: September 10th Central MA set a fee of $20, OPW will receive $8 per ticket sold, tickets need to be preordered by August 8th. We will be the only youth organization there that day, should be a lot of fun. Sean will organize this event and set up PayPal. o Snack Shack Coordinator-Mike Buckley is working on this. o Dick’s Sporting Goods – Shop Day, July 16th, reminder will be sent on July 14th. Save the Dates o Dick’s Sporting Goods Shop Day – Saturday, July 16th o July Central MA Meeting, Wednesday July 20th, 7p at Fidelity o Equipment Handout #1 – Saturday, July 23rd, 8a-12p o Equipment Handout #2 – Wednesday, July 27th, 5p-8p o Equipment Handout #3 – Sunday, July 31st, 4p-5p o First Day of All Squads, Monday August 1st o Mandatory Cheer/TM/MM Central MA Meeting - Thursday, August 18th, 7p, @ Double Tree Hotel, Leominster o Final Book Certification - Sunday, August 21st, Time TBD (8a-3p), Westminster Police Dept. o Mandatory Football Weigh-Ins - Saturday August 27th, Time TBD, Monty Tech o Central MA Jamboree – Sunday, August 28th, Time TBD, South County o UMASS Youth Football Day (UMASS vs BC), Saturday, September 10th Gillette Stadium o Opening Game Day – Central MA Pop Warner o UMASS Walk to Cure Cancer, Sunday, September 25th o CM Cheer Comp, Saturday, October 22nd, Providence RI (Morning Session) o NE Region Cheer Comp, Saturday, November 25th, Mass Mutual-Springfield (JPW & JV) o NE Region Cheer Comp, Saturday November 12th, Mass Mutual-Springfield (PW & V) o Round 1 New England Regionals, Sunday November 13th o Round 2 New England Regionals, Saturday, November 19th and/or Sunday, November 20th. o New England Finals, Friday, November 25th and/or Saturday, November 26th. Open Forum Adjournment
