Pioneer Preparatory School:A Challenge Foundation
Pioneer Preparatory School:A Challenge Foundation Academy, Inc. Minutes of the Meeting of the Board of Directors Monday, April 29, 2013 Held at Pioneer Preparatory School, 6510 West Clarendon Ave., Phoenix, AZ Board Members Present: Jason Klonoski, Jonathan Butcher, Mary Kremer, Cheryl Reinstadler, Wendy Riddell Board Members Absent: John Fisher Also Present: Tony Best, School Director, Tisha Crisler, Bookkeeper, Peter Boyle, Fellow, Angelica Carrillo, PTSA, Rosio Ruiz, PTSA, Tawnie Weaver, Teacher Representative Jason Klonoski called the meeting to order at 6:10 p.m. and a quorum was established. Cheryl Reinstadler moved to adopt the agenda as presented. Jason Klonoski seconded and the motion carried unanimously. Jason Klonoski moved to approve the minutes of the March 25, 2013 meeting. Cheryl Reinstadler seconded and the motion carried unanimously. There was no public comment. The representatives from the PTSA updated the Board regarding the fundraising and planning for the next school year. The PTSA has worked diligently to provide a shade cover for the playground. Cheryl Reinstadler moved to approve a contribution, from the school budget, of up to $3,000.00 to fill the gap between the estimate for the shade cover and the funds already raised by the PTSA. Jason Klonoski seconded and the motion carried unanimously. Tawnie Weaver, as a spokesperson for the teachers, outlined concerns related to janitorial services, posting of minutes, communication. She also voiced appreciation for the Board participation at the Maryvale Pride event and ongoing parent participation at Pioneer. Ms. Weaver reviewed the budget for the after-school program. CONTINUING BUSINESS Mr. Best presented the Director’s Report. The enrollment is 620 students. Mr. Best advised that the AIMS tests had been completed. The NWEA tests are scheduled for May 13th through May 24th, 2013. Mr. Best also advised that interviews for open
positions are being conducted. The Maryvale Pride Day was a success and Mr. Best thanked everyone involved in the organization and participation of the event. There was brief discussion regarding the enrollment window, professional development and the ongoing process of hiring a Dean of Students. Tisha Crisler presented the vouchers for March, 2013. After discussion, Cheryl Reinstadler moved to approve the vouchers as presented. Wendy Riddell seconded and the motion carried unanimously. The action items from the previous meeting were reviewed. NEW BUSINESS Cheryl Reinstadler read the Grant Letter forwarded by Rob Kremer, Executive Director of TeamCFA, regarding the grant of $27,300.00 deposited for the Annual Conference, for the attendees from Pioneer. After discussion regarding the After School Program, the item was tabled for discussion at the next meeting. Peter Boyle reviewed the data from the Q1, Q2, and Q3 testing. The results were mixed and he will follow up with results from Q4 and NWEA by the end of the year. Jason Klonoski advised the Board that it will have to begin discussion regarding the grade level partnership between Pioneer and Western Tech High School when it opens in the 2014/2015 school year. The School Calendar and all the options were discussed at length. Jason Klonoski moved to adopt the School Calendar based on 180 days, as presented, provided it did not turn out to be less instructional hours than presently existed. Wendy Riddell amended the motion to include the stipulation that in the event there was no improvement in the student data, the calendar would be subject to further change. Cheryl Reinstadler seconded and the motion carried unanimously. Upon calculation, it was determined that 71 additional hours of instructional time will be added due to the addition of ½ hour in the day. Cheryl Reinstadler advised the Board that the ad hoc committee for School Director Evaluation had begun the process of creating a new Evaluation Tool for next school year. It was included in the Board packets and Ms. Reinstadler asked that the
Board members review it and forward comments as the committee moves toward finalization. Jason Klonoski presented a slate of officers to be voted on at the next Board meeting: John Fisher, President Vice President, Unfilled Treasurer, Mary Kremer Secretary, Unfilled There was discussion regarding the addition of new Board members. Mr. Klonoski assured the Board that new members would be added. On a secondary option for ‘comments from teachers,’ Ms. Weaver suggested that there should be more discussion with teachers and Mr. Best regarding the School Calendar. Mr. Best assured Ms. Weaver that the discussions would continue. The action items were established for the next Board meeting and are highlighted in bold. Jason Klonoski moved to enter Executive Session pursuant to A.R.S. 38431.03.A.1 for discussion, consideration or consultation related to employment issues. Cheryl Reinstadler seconded and the motion carried unanimously. The Executive Session began at 8:20 p.m. The Board resumed regular session at 8:51 p.m. After discussion regarding the next meeting dates, Jason Klonoski moved to adjourn. Cheryl Reinstadler seconded and the motion carried unanimously. The meeting adjourned at 9:07 p.m. The next Board meeting will be held on Monday, June 3rd.
positions are being conducted. The Maryvale Pride Day was a success and Mr. Best thanked everyone involved in the organization and participation of the event. There was brief discussion regarding the enrollment window, professional development and the ongoing process of hiring a Dean of Students. Tisha Crisler presented the vouchers for March, 2013. After discussion, Cheryl Reinstadler moved to approve the vouchers as presented. Wendy Riddell seconded and the motion carried unanimously. The action items from the previous meeting were reviewed. NEW BUSINESS Cheryl Reinstadler read the Grant Letter forwarded by Rob Kremer, Executive Director of TeamCFA, regarding the grant of $27,300.00 deposited for the Annual Conference, for the attendees from Pioneer. After discussion regarding the After School Program, the item was tabled for discussion at the next meeting. Peter Boyle reviewed the data from the Q1, Q2, and Q3 testing. The results were mixed and he will follow up with results from Q4 and NWEA by the end of the year. Jason Klonoski advised the Board that it will have to begin discussion regarding the grade level partnership between Pioneer and Western Tech High School when it opens in the 2014/2015 school year. The School Calendar and all the options were discussed at length. Jason Klonoski moved to adopt the School Calendar based on 180 days, as presented, provided it did not turn out to be less instructional hours than presently existed. Wendy Riddell amended the motion to include the stipulation that in the event there was no improvement in the student data, the calendar would be subject to further change. Cheryl Reinstadler seconded and the motion carried unanimously. Upon calculation, it was determined that 71 additional hours of instructional time will be added due to the addition of ½ hour in the day. Cheryl Reinstadler advised the Board that the ad hoc committee for School Director Evaluation had begun the process of creating a new Evaluation Tool for next school year. It was included in the Board packets and Ms. Reinstadler asked that the
Board members review it and forward comments as the committee moves toward finalization. Jason Klonoski presented a slate of officers to be voted on at the next Board meeting: John Fisher, President Vice President, Unfilled Treasurer, Mary Kremer Secretary, Unfilled There was discussion regarding the addition of new Board members. Mr. Klonoski assured the Board that new members would be added. On a secondary option for ‘comments from teachers,’ Ms. Weaver suggested that there should be more discussion with teachers and Mr. Best regarding the School Calendar. Mr. Best assured Ms. Weaver that the discussions would continue. The action items were established for the next Board meeting and are highlighted in bold. Jason Klonoski moved to enter Executive Session pursuant to A.R.S. 38431.03.A.1 for discussion, consideration or consultation related to employment issues. Cheryl Reinstadler seconded and the motion carried unanimously. The Executive Session began at 8:20 p.m. The Board resumed regular session at 8:51 p.m. After discussion regarding the next meeting dates, Jason Klonoski moved to adjourn. Cheryl Reinstadler seconded and the motion carried unanimously. The meeting adjourned at 9:07 p.m. The next Board meeting will be held on Monday, June 3rd.
