PVYA BOYS LACROSSE
AGENDA
PVYA BOYS LACROSSE May 21, 2017 Shoprite, Brodheadsville - 4:30 Board Members: Sharon DeMeglio (Pres), Tara Shaffer (VP), Tammy Pellerin (Treas.), Kristen Pierri (Sec.), Jeff Hallenbeck (Lax Coord.) Time:
Item:
Owner:
4:30-4:35
Welcome/President’s Report
Sharon
●
2017 Scholarship Award
4:35-4:40
Vice President’s Report
Tara
4:40-4:45
Treasurer’s Report
Tammy
4:45-4:50
Secretary’s Report
Kristen
4:50-4:55
Lacrosse Coordinator Report
Jeff
4:55-5:00
LVYLL Representative Report
Sam
5:00-5:05
Girls’ Lacrosse Liaison
Tanya
5:05-5:10
Coaches’ Updates
Coaches
5:10-5:15
Committee Updates
Committee
5:15-5:20
5:20-5:25
●
Yearbook
●
Concessions
Old Business ●
By Law Change Implemented
●
Family Fun Day
New Business ●
End of Year Tournament - 6/3/17
●
Equipment Returns - 6/6/17
●
End of year party - 6/9/17 (gifts)
●
Summer teams/camps/clinics
All
All
5:25-5:30
Questions/Concerns
All
5:30
Adjounrment
Sharon
MEETING MINUTES
PVYA BOYS LACROSSE April 23, 2017 Sharon DeMeglio called the meeting to order at 4:30 pm. Sharon DeMeglio
Tara Shaffer
Kristen Pierri
Jeff Hallenbeck
John Smith
Chris Shaffer
Sam Counterman
Jenn Counterman
Heather Walter
Rachel Ryals
Gayle Nugent
Board Reports President ● No report at this time. Will discuss during Old/New Business Vice President ● No report at this time. Secretary ● No report at this time ● Motion to approve last month's meeting minutes. Approved by H. Walter, second by T. Shaffer Treasurer ● Tara reported financials on Tammy’s behalf. ○ We had $1,536.62 in total revenue and $3,695.68 in expenses this month. Current Checking balance is $12,155,18, Current Uniform Savings is $3,000. Current Equipment Saving is $1,000. Total accounts is $16,155.18 ● The above numbers do NOT include our online Yankee Candle Fundraiser. (Roughly another $1000 will be deposited). Lax Coordinator ● Season moving along nicely. Keep an eye on weather for practices/etc...
MEETING MINUTES ● Upper level teams are facing some challenges now that we have moved them up to the A level. However, it is good for them to understand and moves them towards the expectations at the school level. LVYLL Rep ● Was unable to attend league meeting this past Tuesday but reviewed the minutes. ● LVYLL Board members are unhappy with vast goal differential in games. Teams are aware that they are awarded points for wins, and that if two teams have the same record/amount of points it will go to goal differential which is causing some teams to run up the score. Because of this the league has set a maximum of 5 points towards the goal differential. Any goals scored over the 5 will not be counted in regards to points towards playoffs. ● Playoffs are tentatively slated to begin Sunday, May 21, 2017. (Side note there is a U15 game scheduled for that day which we are awaiting Easton to confirm the reschedule date) ● Age structure is set to change next year (ie. U7 will be U6, will add U8…. U15 will be U14…..etc) ● www.uslacrosse.com has the athletic development model used in making this decision on their website. The model breaks down age/skill level expectations for all. Girls Lax Liaison ● Not present/No report Coaches Updates Coach John/U7 ● No show game on Saturday. Moving forward, he will confirm all games with coaches prior to the game. ● Reminder to all about Code of Conduct. Parents are not to be addressing the referees for any reason. ● Suggestion to purchase/use “SWAX” balls for indoor clinics/winter workouts. ● Suggestion to hold fall intramural sessions. The board is applying for a grant to help fund this. Discussion on having high school boys help ref the younger teams. Coach Chris/U13 ● Team is working through challenges and progressing.
MEETING MINUTES
Committee Updates ● Yearbook (J. Counterman) * Quotes submitted to board. Samples shown to attendees. Decision made to use Minuteman Printing. * Shot-outs and sponsorship ads were given out last week at practice. Due 5/10/17. * Need “letter from the President” to include in yearbook - also due 5/10/17. * still awaiting U11-U15 picture rosters from team parents. ● Concessions * No committee members present. * Tara noted the organization of it is going well. With the added help this year, it frees up some board members. * Family Fun Day - we will be utilizing the stadium concession stand for this event. Old Business ● Fan Gear - we will re-open the online store on Saturday 5/6/17 and it will remain open for one week. We will have a display only table of fan gear at Family Fun Day to help promote online sales. All families who purchase will have to pay direct shipping. ● Pictures went well. New Business ● By Law Change/Vote CURRENTLY READS:
“All coaches must agree to submit to a criminal background investigation (valid for 1 year) and child abuse history (valid for 1 year) clearance prior to being allowed to coach or work with youth enrolled in PVYA programs. Refusing to submit to a criminal background and child abuse history clearance removes that candidate coach from consideration for coaching any PVYA team.”
MEETING MINUTES
WILL NOW READ:
“Criminal background checks & child abuse clearances for all board members, coaches and team parents must be performed and submitted according to the State of Pennsylvania’s Rules & Regulations.”
Unanimous Vote to approve. Changes will be made ASAP.
● Family Fun Day * Flyer/invitation will go out to all mid-late this week * Signup.com will be posted ASAP for this event. Many work bond points available. * All day event. (Set up @ 9:30, Clean up @ 5:30, Games run 11-4) * Stadium/concessions must be fully cleaned before we leave for the day.
● Fundraising * Yankee Candle - online sales open until July. Reminders will be sent. * Mom lax shirt sale. Sample will be sent - hope to place order and have in time for Mother’s Day.
● End of year party - save the date - 6/9/17. Questions/Concerns ● Raffle tickets - to be submitted by end of year party NOT Family Fun Day ( $50 gift card entry to anyone who sells an extra pack of raffle tickets) ● Senior Night/Grizzlies Night Out - originally scheduled for 4/29/17. CANCELLED. (Senior night is now 5/2 -you are welcome to attend, however, it is NOT Grizzlies Night) ● Rita’s Night - TBD due to scheduling conflict. ● Coaches gifts to be decided upon by team moms and handed out the end of year party. Sharon motioned to adjourn 5:17 pm - Approved by J. Smith, Second by all.
PVYA Boys Lacrosse MONTHLY TREASURER'S REPORT April 17 - May 16, 2017
TOTAL
REVENUE Fundraising Car Magnets
12.00
Concessions Lacrosse Total Concessions Equipment Sales Family Fun Day
646.83 646.83 12.00 -327.29
50/50 Family Fun Day
225.00
Basket Raffle Family Fun Day
236.00
Radar Gun Family Fun Day Total Family Fun Day Mom's Tee Shirt Water Bottles
17.00 150.71 24.00 8.00
Yankee Candle
1,410.60
Total Fundraising
2,264.14
Photographer
216.00
Registration Income Spring Registration 2017
50.00
Winter Workouts 2017 Winter Workouts Tee Shirts
15.00
Total Winter Workouts 2017
15.00
Total Registration Income
65.00
Yearbook Ads
150.00
Total Yearbook Total Revenue
150.00 $2,695.14
EXPENDITURES Administrative Expenses
20.00
Charitable Donations PVHS Scholarship
500.00
Total Charitable Donations
500.00
End of Year Party
-50.00
Field Supplies
53.99
League Fees Referee Fees Total League Fees Uncategorized Expense
400.00 400.00 100.68
Total Expenditures
$1,024.67
NET OPERATING REVENUE
$1,670.47
NET REVENUE
$1,670.47
Accrual Basis Monday, May 15, 2017 05:53 PM GMT-7
1/1
PVYA BOYS LACROSSE May 21, 2017 Shoprite, Brodheadsville - 4:30 Board Members: Sharon DeMeglio (Pres), Tara Shaffer (VP), Tammy Pellerin (Treas.), Kristen Pierri (Sec.), Jeff Hallenbeck (Lax Coord.) Time:
Item:
Owner:
4:30-4:35
Welcome/President’s Report
Sharon
●
2017 Scholarship Award
4:35-4:40
Vice President’s Report
Tara
4:40-4:45
Treasurer’s Report
Tammy
4:45-4:50
Secretary’s Report
Kristen
4:50-4:55
Lacrosse Coordinator Report
Jeff
4:55-5:00
LVYLL Representative Report
Sam
5:00-5:05
Girls’ Lacrosse Liaison
Tanya
5:05-5:10
Coaches’ Updates
Coaches
5:10-5:15
Committee Updates
Committee
5:15-5:20
5:20-5:25
●
Yearbook
●
Concessions
Old Business ●
By Law Change Implemented
●
Family Fun Day
New Business ●
End of Year Tournament - 6/3/17
●
Equipment Returns - 6/6/17
●
End of year party - 6/9/17 (gifts)
●
Summer teams/camps/clinics
All
All
5:25-5:30
Questions/Concerns
All
5:30
Adjounrment
Sharon
MEETING MINUTES
PVYA BOYS LACROSSE April 23, 2017 Sharon DeMeglio called the meeting to order at 4:30 pm. Sharon DeMeglio
Tara Shaffer
Kristen Pierri
Jeff Hallenbeck
John Smith
Chris Shaffer
Sam Counterman
Jenn Counterman
Heather Walter
Rachel Ryals
Gayle Nugent
Board Reports President ● No report at this time. Will discuss during Old/New Business Vice President ● No report at this time. Secretary ● No report at this time ● Motion to approve last month's meeting minutes. Approved by H. Walter, second by T. Shaffer Treasurer ● Tara reported financials on Tammy’s behalf. ○ We had $1,536.62 in total revenue and $3,695.68 in expenses this month. Current Checking balance is $12,155,18, Current Uniform Savings is $3,000. Current Equipment Saving is $1,000. Total accounts is $16,155.18 ● The above numbers do NOT include our online Yankee Candle Fundraiser. (Roughly another $1000 will be deposited). Lax Coordinator ● Season moving along nicely. Keep an eye on weather for practices/etc...
MEETING MINUTES ● Upper level teams are facing some challenges now that we have moved them up to the A level. However, it is good for them to understand and moves them towards the expectations at the school level. LVYLL Rep ● Was unable to attend league meeting this past Tuesday but reviewed the minutes. ● LVYLL Board members are unhappy with vast goal differential in games. Teams are aware that they are awarded points for wins, and that if two teams have the same record/amount of points it will go to goal differential which is causing some teams to run up the score. Because of this the league has set a maximum of 5 points towards the goal differential. Any goals scored over the 5 will not be counted in regards to points towards playoffs. ● Playoffs are tentatively slated to begin Sunday, May 21, 2017. (Side note there is a U15 game scheduled for that day which we are awaiting Easton to confirm the reschedule date) ● Age structure is set to change next year (ie. U7 will be U6, will add U8…. U15 will be U14…..etc) ● www.uslacrosse.com has the athletic development model used in making this decision on their website. The model breaks down age/skill level expectations for all. Girls Lax Liaison ● Not present/No report Coaches Updates Coach John/U7 ● No show game on Saturday. Moving forward, he will confirm all games with coaches prior to the game. ● Reminder to all about Code of Conduct. Parents are not to be addressing the referees for any reason. ● Suggestion to purchase/use “SWAX” balls for indoor clinics/winter workouts. ● Suggestion to hold fall intramural sessions. The board is applying for a grant to help fund this. Discussion on having high school boys help ref the younger teams. Coach Chris/U13 ● Team is working through challenges and progressing.
MEETING MINUTES
Committee Updates ● Yearbook (J. Counterman) * Quotes submitted to board. Samples shown to attendees. Decision made to use Minuteman Printing. * Shot-outs and sponsorship ads were given out last week at practice. Due 5/10/17. * Need “letter from the President” to include in yearbook - also due 5/10/17. * still awaiting U11-U15 picture rosters from team parents. ● Concessions * No committee members present. * Tara noted the organization of it is going well. With the added help this year, it frees up some board members. * Family Fun Day - we will be utilizing the stadium concession stand for this event. Old Business ● Fan Gear - we will re-open the online store on Saturday 5/6/17 and it will remain open for one week. We will have a display only table of fan gear at Family Fun Day to help promote online sales. All families who purchase will have to pay direct shipping. ● Pictures went well. New Business ● By Law Change/Vote CURRENTLY READS:
“All coaches must agree to submit to a criminal background investigation (valid for 1 year) and child abuse history (valid for 1 year) clearance prior to being allowed to coach or work with youth enrolled in PVYA programs. Refusing to submit to a criminal background and child abuse history clearance removes that candidate coach from consideration for coaching any PVYA team.”
MEETING MINUTES
WILL NOW READ:
“Criminal background checks & child abuse clearances for all board members, coaches and team parents must be performed and submitted according to the State of Pennsylvania’s Rules & Regulations.”
Unanimous Vote to approve. Changes will be made ASAP.
● Family Fun Day * Flyer/invitation will go out to all mid-late this week * Signup.com will be posted ASAP for this event. Many work bond points available. * All day event. (Set up @ 9:30, Clean up @ 5:30, Games run 11-4) * Stadium/concessions must be fully cleaned before we leave for the day.
● Fundraising * Yankee Candle - online sales open until July. Reminders will be sent. * Mom lax shirt sale. Sample will be sent - hope to place order and have in time for Mother’s Day.
● End of year party - save the date - 6/9/17. Questions/Concerns ● Raffle tickets - to be submitted by end of year party NOT Family Fun Day ( $50 gift card entry to anyone who sells an extra pack of raffle tickets) ● Senior Night/Grizzlies Night Out - originally scheduled for 4/29/17. CANCELLED. (Senior night is now 5/2 -you are welcome to attend, however, it is NOT Grizzlies Night) ● Rita’s Night - TBD due to scheduling conflict. ● Coaches gifts to be decided upon by team moms and handed out the end of year party. Sharon motioned to adjourn 5:17 pm - Approved by J. Smith, Second by all.
PVYA Boys Lacrosse MONTHLY TREASURER'S REPORT April 17 - May 16, 2017
TOTAL
REVENUE Fundraising Car Magnets
12.00
Concessions Lacrosse Total Concessions Equipment Sales Family Fun Day
646.83 646.83 12.00 -327.29
50/50 Family Fun Day
225.00
Basket Raffle Family Fun Day
236.00
Radar Gun Family Fun Day Total Family Fun Day Mom's Tee Shirt Water Bottles
17.00 150.71 24.00 8.00
Yankee Candle
1,410.60
Total Fundraising
2,264.14
Photographer
216.00
Registration Income Spring Registration 2017
50.00
Winter Workouts 2017 Winter Workouts Tee Shirts
15.00
Total Winter Workouts 2017
15.00
Total Registration Income
65.00
Yearbook Ads
150.00
Total Yearbook Total Revenue
150.00 $2,695.14
EXPENDITURES Administrative Expenses
20.00
Charitable Donations PVHS Scholarship
500.00
Total Charitable Donations
500.00
End of Year Party
-50.00
Field Supplies
53.99
League Fees Referee Fees Total League Fees Uncategorized Expense
400.00 400.00 100.68
Total Expenditures
$1,024.67
NET OPERATING REVENUE
$1,670.47
NET REVENUE
$1,670.47
Accrual Basis Monday, May 15, 2017 05:53 PM GMT-7
1/1
