Regular Meeting Minutes - TownLife
VILLAGE OF THORSBY MINUTES OF THE REGULAR COUNCIL MEETING March 22, 2011 7:00 PM Call to Order:
The regular meeting of Council was called to order by Mayor Rasch, at 7:00 P.M.
Present:
Mayor:
Barry Rasch
Councillors:
Rick Hart Joanne Osness Cathryne Pharis Mitch Williams
CAO:
Harold Wynne
Recording Secretary: Patricia Eklund Delegates:
Nancy Laing – Leduc Foundation Phil Dirks, CA – Hawkings Epp Dumont LLP
Reporters:
Coreena Van Cappelle, Thorsby Target Gregory Yapp, Leduc Representative Linda Steinke, Pipestone Flyer (7:17 P.M.)
Agenda:
CAO Wynne requested an addition of G1 – Mutual Aid Agreement and G2 – Letter of Support for Thorsby High School.
2011-68
Moved by Councillor Hart to adopt the agenda as amended. Carried. Councillor Hart requested the March 8, 2011 minutes be amended under G6 – Emergency Management Director to be changed from “Councillor Hart asked whether Terry Bosse was still serving as Emergency Management Director,” to “Mayor Rasch asked whether Terry Bosse was still serving as Emergency Management Director”.
2011-69
Moved by Councillor Osness to adopt the March 8, 2011 Regular Council Meeting minutes as amended and the March 12, 2011 Committee of the Whole Meeting minutes as presented. Carried.
DELEGATIONS/PETITIONS 1.
Nancy Laing – Leduc Foundation
Ms. Laing approached Council with a slide show presentation. The presentation was to give Council some insight into the history, current projects and the future plans. The slide show had included many statistics regarding wait times, funding, demographic averages, and building types for senior and family assistance. Mayor Rasch thanked the Leduc Foundation for all the work they have done in the community and mentioned that the residents in Happy Haven seem happy to be living there. Ms. Laing left the meeting at 7:41 P.M.
2.
Phil Dirks, CA – Hawkins Epp Dumont LLP
Mr. Phil Dirks, CA, approached Council on behalf of Hawkins Epp Dumont LLP with the 2010 financial statements for the Village. A slide show presentation displaying the balance sheets were explained to Council. The slide show also included graphs and statistics comparing Thorsby to other municipalities. Mr. Dirks mentioned that the 2010 audit went smoothly, the Village’s financial position is tenuous and that there is no liquid equity. Council and Mr. Dirks reviewed the letter from the auditor. Mr. Dirks thanked Ms. Burke, Mr. Litke, CAO Wynne and the staff for all the work done to help with the audit. CAO Wynne thanked the auditors and stated how appreciated the audit is to help the Village stay on the right track. March 22, 2011 Regular Meeting of Council
2011-70
Moved by Councillor Hart to accept the 2010 Financial and Audit Report as presented. Carried. Mr. Dirks left the meeting at 8:15 P.M. Mayor Rasch left the meeting at 8:15 P.M. Deputy Mayor Williams took over the meeting at 8:15 P.M. Mayor Rasch returned to the meeting at 8:17 P.M.
REPORTS/RESOLUTIONS/BYLAWS 1. Administration Reports CAO Wynne presented his report to Council. 2011-71
Moved by Councillor Pharis to accept the Administration Reports as presented. Carried. 2. Bylaw #2011-02 – to repeal Bylaw #2006 – 09 Discussion occurred to clarify that although the Thorsby and District Seniors Program Planning Board has been disbanded, the money still belongs to the seniors, as they applied to the grants. It is protocol that the remaining assets of the board are returned to the Village and the Village is to determine where the funds are spent.
2011-72
Moved by Councillor Hart to give first reading to Bylaw #2011-02. Carried
2011-73
Moved by Councillor Osness to give second reading to Bylaw #2011-02. Carried
2011-74
Moved by Councillor Hart to present Bylaw #2011-02 for third reading. Carried.
2011-75
Moved by Councillor Pharis to give third reading to Bylaw #2011-02. Carried.
CORRESPONDENCE 1. Alberta Transportation – 2011 Transportation Grant Programs 2. Alberta Municipal Affairs – 2011 Municipal Sustainability Initiative (MSI) Program 2011-76
Moved by Councillor Hart to accept items E1 and E2 for information. Carried.
INFORMATION ITEMS 1. 2011-77
Leduc Foundation – Emergency Shelter for Happy Haven Tenants
Moved by Councillor Williams that the Recreation Complex and Community Hall serve as an Emergency Shelter for Happy Haven Tenants. Carried.
DISCUSSION ITEMS 1. Mutual Aid Agreement Discussion occurred. 2011-78
Moved by Councillor Williams that the Village of Thorsby sign the Mutual Aid Agreement. Carried. (voted 4 to 1 – Councillor Hart opposed) 2. Letter of Support for Thorsby High School
2011-79
Moved by Councillor Hart to send a letter of support to the Thorsby High School as per their request. Carried.
March 22, 2011 Regular Meeting of Council
COUNCIL COMMITTEE REPORTS Councillor Osness
-
Nothing to report at this time.
-
Went to the meeting at the Community Hall on March 21 where MLA Dianna McQueen and Mel McKnight held discussion regarding the government bills that many members in the rural community have concerns over. Attended the EDA Partnership Breakfast, where a representative from the Alberta Productivity Board shared statistics.
Councillor Hart
-
Councillor Pharis
-
-
-
Went to the School Sneek Peek. Attended a Minor Hockey meeting. The group is planning to sell 50/50 tickets at an Edmonton Oiler hockey game on April 8, with all the proceeds going towards the Recreation Complex. At the last Capital Region Board meeting a 10 year plan for affordable housing was started being planned. Councillor Pharis shared some statistics that were brought up in the meeting. Attended meetings for both the Downtown Park committee and the Marketing committee. th Going to the 39/20 Alliance meeting on March 30 in Warburg. The Beavers Scout group has started fundraising.
Councillor Williams
-
Attended meetings for the Park Development Committee. Attended the Chamber of Commerce Meeting. Discussion on attracting more local retail business, snow removal and bylaws. The Chamber gave $1000.00 to Communities in Bloom and another $1000.00 to the Memorial Ride Car Show.
Mayor Rasch
-
Had a Capital Regional Board meeting on March 10. Recently had a tour of the new Elementary School. The school is still fixing up some issues. Had a Rec Board meeting on March 2. Some of the things discussed at the meeting were Community Halls fundraising plans, updating the Master Plan for Downtown park and trail development, and accepting grant applications. Will be going to the 39/20 Alliance meeting on March 30 in Warburg. Attended a Yard and Garden meeting on March 10. Went to the meeting at the Community Hall on March 21. Lots of concerns were brought forward to MLA Dianna McQueen and Mel McKnight.
-
-
FINANCIAL REPORTS 1. 2011-80
Cheque Register 022464 to 022529
Moved by Councillor Hart to accept the cheque register as presented. Carried.
ADJOURNMENT 2011-81
Moved by Councillor Hart to adjourn the meeting at 9:24 P.M. Carried.
________________________ Harold Wynne, CAO
_______________________ Date Adopted
March 22, 2011 Regular Meeting of Council
________________________ Barry Rasch, Mayor
The regular meeting of Council was called to order by Mayor Rasch, at 7:00 P.M.
Present:
Mayor:
Barry Rasch
Councillors:
Rick Hart Joanne Osness Cathryne Pharis Mitch Williams
CAO:
Harold Wynne
Recording Secretary: Patricia Eklund Delegates:
Nancy Laing – Leduc Foundation Phil Dirks, CA – Hawkings Epp Dumont LLP
Reporters:
Coreena Van Cappelle, Thorsby Target Gregory Yapp, Leduc Representative Linda Steinke, Pipestone Flyer (7:17 P.M.)
Agenda:
CAO Wynne requested an addition of G1 – Mutual Aid Agreement and G2 – Letter of Support for Thorsby High School.
2011-68
Moved by Councillor Hart to adopt the agenda as amended. Carried. Councillor Hart requested the March 8, 2011 minutes be amended under G6 – Emergency Management Director to be changed from “Councillor Hart asked whether Terry Bosse was still serving as Emergency Management Director,” to “Mayor Rasch asked whether Terry Bosse was still serving as Emergency Management Director”.
2011-69
Moved by Councillor Osness to adopt the March 8, 2011 Regular Council Meeting minutes as amended and the March 12, 2011 Committee of the Whole Meeting minutes as presented. Carried.
DELEGATIONS/PETITIONS 1.
Nancy Laing – Leduc Foundation
Ms. Laing approached Council with a slide show presentation. The presentation was to give Council some insight into the history, current projects and the future plans. The slide show had included many statistics regarding wait times, funding, demographic averages, and building types for senior and family assistance. Mayor Rasch thanked the Leduc Foundation for all the work they have done in the community and mentioned that the residents in Happy Haven seem happy to be living there. Ms. Laing left the meeting at 7:41 P.M.
2.
Phil Dirks, CA – Hawkins Epp Dumont LLP
Mr. Phil Dirks, CA, approached Council on behalf of Hawkins Epp Dumont LLP with the 2010 financial statements for the Village. A slide show presentation displaying the balance sheets were explained to Council. The slide show also included graphs and statistics comparing Thorsby to other municipalities. Mr. Dirks mentioned that the 2010 audit went smoothly, the Village’s financial position is tenuous and that there is no liquid equity. Council and Mr. Dirks reviewed the letter from the auditor. Mr. Dirks thanked Ms. Burke, Mr. Litke, CAO Wynne and the staff for all the work done to help with the audit. CAO Wynne thanked the auditors and stated how appreciated the audit is to help the Village stay on the right track. March 22, 2011 Regular Meeting of Council
2011-70
Moved by Councillor Hart to accept the 2010 Financial and Audit Report as presented. Carried. Mr. Dirks left the meeting at 8:15 P.M. Mayor Rasch left the meeting at 8:15 P.M. Deputy Mayor Williams took over the meeting at 8:15 P.M. Mayor Rasch returned to the meeting at 8:17 P.M.
REPORTS/RESOLUTIONS/BYLAWS 1. Administration Reports CAO Wynne presented his report to Council. 2011-71
Moved by Councillor Pharis to accept the Administration Reports as presented. Carried. 2. Bylaw #2011-02 – to repeal Bylaw #2006 – 09 Discussion occurred to clarify that although the Thorsby and District Seniors Program Planning Board has been disbanded, the money still belongs to the seniors, as they applied to the grants. It is protocol that the remaining assets of the board are returned to the Village and the Village is to determine where the funds are spent.
2011-72
Moved by Councillor Hart to give first reading to Bylaw #2011-02. Carried
2011-73
Moved by Councillor Osness to give second reading to Bylaw #2011-02. Carried
2011-74
Moved by Councillor Hart to present Bylaw #2011-02 for third reading. Carried.
2011-75
Moved by Councillor Pharis to give third reading to Bylaw #2011-02. Carried.
CORRESPONDENCE 1. Alberta Transportation – 2011 Transportation Grant Programs 2. Alberta Municipal Affairs – 2011 Municipal Sustainability Initiative (MSI) Program 2011-76
Moved by Councillor Hart to accept items E1 and E2 for information. Carried.
INFORMATION ITEMS 1. 2011-77
Leduc Foundation – Emergency Shelter for Happy Haven Tenants
Moved by Councillor Williams that the Recreation Complex and Community Hall serve as an Emergency Shelter for Happy Haven Tenants. Carried.
DISCUSSION ITEMS 1. Mutual Aid Agreement Discussion occurred. 2011-78
Moved by Councillor Williams that the Village of Thorsby sign the Mutual Aid Agreement. Carried. (voted 4 to 1 – Councillor Hart opposed) 2. Letter of Support for Thorsby High School
2011-79
Moved by Councillor Hart to send a letter of support to the Thorsby High School as per their request. Carried.
March 22, 2011 Regular Meeting of Council
COUNCIL COMMITTEE REPORTS Councillor Osness
-
Nothing to report at this time.
-
Went to the meeting at the Community Hall on March 21 where MLA Dianna McQueen and Mel McKnight held discussion regarding the government bills that many members in the rural community have concerns over. Attended the EDA Partnership Breakfast, where a representative from the Alberta Productivity Board shared statistics.
Councillor Hart
-
Councillor Pharis
-
-
-
Went to the School Sneek Peek. Attended a Minor Hockey meeting. The group is planning to sell 50/50 tickets at an Edmonton Oiler hockey game on April 8, with all the proceeds going towards the Recreation Complex. At the last Capital Region Board meeting a 10 year plan for affordable housing was started being planned. Councillor Pharis shared some statistics that were brought up in the meeting. Attended meetings for both the Downtown Park committee and the Marketing committee. th Going to the 39/20 Alliance meeting on March 30 in Warburg. The Beavers Scout group has started fundraising.
Councillor Williams
-
Attended meetings for the Park Development Committee. Attended the Chamber of Commerce Meeting. Discussion on attracting more local retail business, snow removal and bylaws. The Chamber gave $1000.00 to Communities in Bloom and another $1000.00 to the Memorial Ride Car Show.
Mayor Rasch
-
Had a Capital Regional Board meeting on March 10. Recently had a tour of the new Elementary School. The school is still fixing up some issues. Had a Rec Board meeting on March 2. Some of the things discussed at the meeting were Community Halls fundraising plans, updating the Master Plan for Downtown park and trail development, and accepting grant applications. Will be going to the 39/20 Alliance meeting on March 30 in Warburg. Attended a Yard and Garden meeting on March 10. Went to the meeting at the Community Hall on March 21. Lots of concerns were brought forward to MLA Dianna McQueen and Mel McKnight.
-
-
FINANCIAL REPORTS 1. 2011-80
Cheque Register 022464 to 022529
Moved by Councillor Hart to accept the cheque register as presented. Carried.
ADJOURNMENT 2011-81
Moved by Councillor Hart to adjourn the meeting at 9:24 P.M. Carried.
________________________ Harold Wynne, CAO
_______________________ Date Adopted
March 22, 2011 Regular Meeting of Council
________________________ Barry Rasch, Mayor
