Riviera Beach, FL EXHIBITOR HANDBOOK
Riviera Beach, FL EXHIBITOR HANDBOOK Show Dates: January 28 – 31, 2016 (Thursday–Sunday)
1|Riviera Beach ’16
General Show Information
CONTACTS________________________
_ ______ ________________________
Sales: Will Carlsen Email: [email protected] Phone: 443-534-4845 Office: 410-990-9086 x 25
Billing: Pamela Batchelder Email: [email protected] Phone: 410-990-9086 x 21
Logistics/Shipping/Catering: Derek Coutu Email: [email protected] Phone: 954-761-7073
Marketing/Registration: Bryanna Suarez Email: [email protected] Phone: 954-761-7073
Seminars/Presenters: Peter Swanson Email: [email protected]
EVENT LOCATION_______________
___________ ___________________________
Riviera Beach Marina 200 E 13th St Riviera Beach, FL 33404 561.842.7806 http://rivierabeachmarina.com/
HOTELS___________________________
_________ ____________________________
Visit BoatShowHotels.com for a list of hotels offering discounted rates for Trawler Fest.
TIMES & DATES_______________________ Move-in • Wed, 1/27 • 9 a.m. – 5 p.m.
__ _____________________________ Move-Out • Sun., 1/31 • after 3 p.m.
Boat Show • Thurs, 1/28 – Sat, 1/30 • 10 a.m. – 5 p.m. • Sun, 1/31 • 10 a.m.–3 p.m.
LOCAL TIDES & WEATHER _________
________________ _______________
CLICK HERE FOR TIDE & WEATHER INFO FOR PALM BEACH, FL
2|Riviera Beach ’16
LAND EXHIBITOR Move-In Instructions
LAND EXHIBITOR Move-Out Instructions
Move-in is Wednesday, January 27, 2016
Move-out is Sunday, January 31, 2016
When you arrive:
The show ends at 3 p.m. on Sunday, January 31 and you will have until 8 p.m. that evening to pack up your exhibit materials. Security will NOT be provided in the tent Sunday night.
Please check in with Trawler Fest registration located at Riviera Beach Marina. Look for event signs for direction.
Registration hours are: Wed., 1/27 • 9 a.m.–5 p.m. Thu.—Sat., 1/28 – 1/30 • 9 a.m.–5 p.m. Sun., 1/31 • 9 a.m.–3 p.m. . You can set up your booth space Wednesday, January 27, between 9 a.m. and 5 p.m. in the exhibitor tent. Boat show hours are: 10 a.m.–5 p.m. Thursday through Saturday, January 28 – 30 and Sunday, January 31 from 10 a.m. – 3 p.m. Your booth should be set up by 9:45 a.m. each day and must be staffed during all show hours. IMPORTANT: Your booth space does not include tables and chairs. Tables and chairs will not be available unless they have been ordered before the event. If you require furniture or would like to add additional tables or chairs, please check with Trawler Fest staff. There is no guarantee items will be available on site, however, staff will do their best to accommodate needs. There will be security on site after show hours Wednesday, Thursday, Friday and Saturday nights. We strongly advise securing exhibit items that could be damaged in case of high winds or rain. This is an outdoor environment; please be prepared.
3|Riviera Beach ’16
You are responsible for removing all of your booth materials and properly disposing of trash (including carpeting, literature, pallets, etc.). Please be advised: If unpacked display materials or trash are left in the display area, your company will be charged a $300 removal fee. What do you need to do at show closing?
1. 2. 3. 4. 5.
6. 7.
.
Repack your show materials. Label your materials for their next destination. Provide a BOL (Bill of Lading). Be sure to include your carrier’s name on the BOL. Leave all materials and BOL in your booth. Check out with a staff person at the Trawler Fest registration desk. A Trawler Fest staff person must verify the number of pieces before you leave the event. We will not be responsible for any missing pieces if this is not done properly. It is your responsibility to make these arrangements.
Make sure all rented materials (tables, chairs and linens) remain in your booth.
WATER EXHIBITOR Move-In Instructions
WATER EXHIBITOR Move-Out Instructions
Move-in is Wednesday, January 27
Move-out is Sunday, January 31
Trawler Fest has reserved Riviera Beach Marina from Wednesday, January 27, through 6 p.m., Sunday, January 31. If you should require dockage before or after these dates, you will need to make arrangements directly with Riviera Beach Marina: 561.842.7806
The show ends at 3 p.m. on Sunday, January 31
!!CAUTION!! - THERE IS A STRONG CURRENT IN THIS AREA THAT CAN MAKE DOCKING PARTICULARLY CHALLENGING TOWARDS THE PEAK OF HIGH AND LOW TIDE Be sure to check the local tides and currents before your arrivial and plan accordingly. CLICK HERE FOR PALM BEACH TIDAL INFO
Coordinates N 26° 46.440 W 080° 03.050
Channels Trawler Fest Docking: 72 Riviera Beach Marina: 16 Please call “Trawler Fest Docking” on VHF Channel 72 and a staff member will direct you to your slip. Please arrange for an experienced captain to deliver the boat with working VHF radio and proper lines and fenders for docking.
Boat show hours are: 10 a.m.–5 p.m. Thursday through Saturday, January 28 – 31 and Sunday, January 31 from 10 a.m. – 3 p.m. Your vessel should be set up by 9:45 a.m. each day and must be staffed during all show hours.
When you arrive: Please check in with Trawler Fest registration located at Riviera Beach Marina. Look for event signs for direction.
Registration hours are: Wed., 1/27 • 9 a.m.–5 p.m. Thu.—Sat., 1/28 -1/30 • 9 a.m.–5 p.m. Sun 1/31 • 9 a.m.–3 p.m.
4|Riviera Beach ’16
If you should require dockage after 6 p.m. on this date, you will need to make arrangements directly with Riviera Beach Marina: 561.842.7806
1|Riviera Beach ’16
General Show Information
CONTACTS________________________
_ ______ ________________________
Sales: Will Carlsen Email: [email protected] Phone: 443-534-4845 Office: 410-990-9086 x 25
Billing: Pamela Batchelder Email: [email protected] Phone: 410-990-9086 x 21
Logistics/Shipping/Catering: Derek Coutu Email: [email protected] Phone: 954-761-7073
Marketing/Registration: Bryanna Suarez Email: [email protected] Phone: 954-761-7073
Seminars/Presenters: Peter Swanson Email: [email protected]
EVENT LOCATION_______________
___________ ___________________________
Riviera Beach Marina 200 E 13th St Riviera Beach, FL 33404 561.842.7806 http://rivierabeachmarina.com/
HOTELS___________________________
_________ ____________________________
Visit BoatShowHotels.com for a list of hotels offering discounted rates for Trawler Fest.
TIMES & DATES_______________________ Move-in • Wed, 1/27 • 9 a.m. – 5 p.m.
__ _____________________________ Move-Out • Sun., 1/31 • after 3 p.m.
Boat Show • Thurs, 1/28 – Sat, 1/30 • 10 a.m. – 5 p.m. • Sun, 1/31 • 10 a.m.–3 p.m.
LOCAL TIDES & WEATHER _________
________________ _______________
CLICK HERE FOR TIDE & WEATHER INFO FOR PALM BEACH, FL
2|Riviera Beach ’16
LAND EXHIBITOR Move-In Instructions
LAND EXHIBITOR Move-Out Instructions
Move-in is Wednesday, January 27, 2016
Move-out is Sunday, January 31, 2016
When you arrive:
The show ends at 3 p.m. on Sunday, January 31 and you will have until 8 p.m. that evening to pack up your exhibit materials. Security will NOT be provided in the tent Sunday night.
Please check in with Trawler Fest registration located at Riviera Beach Marina. Look for event signs for direction.
Registration hours are: Wed., 1/27 • 9 a.m.–5 p.m. Thu.—Sat., 1/28 – 1/30 • 9 a.m.–5 p.m. Sun., 1/31 • 9 a.m.–3 p.m. . You can set up your booth space Wednesday, January 27, between 9 a.m. and 5 p.m. in the exhibitor tent. Boat show hours are: 10 a.m.–5 p.m. Thursday through Saturday, January 28 – 30 and Sunday, January 31 from 10 a.m. – 3 p.m. Your booth should be set up by 9:45 a.m. each day and must be staffed during all show hours. IMPORTANT: Your booth space does not include tables and chairs. Tables and chairs will not be available unless they have been ordered before the event. If you require furniture or would like to add additional tables or chairs, please check with Trawler Fest staff. There is no guarantee items will be available on site, however, staff will do their best to accommodate needs. There will be security on site after show hours Wednesday, Thursday, Friday and Saturday nights. We strongly advise securing exhibit items that could be damaged in case of high winds or rain. This is an outdoor environment; please be prepared.
3|Riviera Beach ’16
You are responsible for removing all of your booth materials and properly disposing of trash (including carpeting, literature, pallets, etc.). Please be advised: If unpacked display materials or trash are left in the display area, your company will be charged a $300 removal fee. What do you need to do at show closing?
1. 2. 3. 4. 5.
6. 7.
.
Repack your show materials. Label your materials for their next destination. Provide a BOL (Bill of Lading). Be sure to include your carrier’s name on the BOL. Leave all materials and BOL in your booth. Check out with a staff person at the Trawler Fest registration desk. A Trawler Fest staff person must verify the number of pieces before you leave the event. We will not be responsible for any missing pieces if this is not done properly. It is your responsibility to make these arrangements.
Make sure all rented materials (tables, chairs and linens) remain in your booth.
WATER EXHIBITOR Move-In Instructions
WATER EXHIBITOR Move-Out Instructions
Move-in is Wednesday, January 27
Move-out is Sunday, January 31
Trawler Fest has reserved Riviera Beach Marina from Wednesday, January 27, through 6 p.m., Sunday, January 31. If you should require dockage before or after these dates, you will need to make arrangements directly with Riviera Beach Marina: 561.842.7806
The show ends at 3 p.m. on Sunday, January 31
!!CAUTION!! - THERE IS A STRONG CURRENT IN THIS AREA THAT CAN MAKE DOCKING PARTICULARLY CHALLENGING TOWARDS THE PEAK OF HIGH AND LOW TIDE Be sure to check the local tides and currents before your arrivial and plan accordingly. CLICK HERE FOR PALM BEACH TIDAL INFO
Coordinates N 26° 46.440 W 080° 03.050
Channels Trawler Fest Docking: 72 Riviera Beach Marina: 16 Please call “Trawler Fest Docking” on VHF Channel 72 and a staff member will direct you to your slip. Please arrange for an experienced captain to deliver the boat with working VHF radio and proper lines and fenders for docking.
Boat show hours are: 10 a.m.–5 p.m. Thursday through Saturday, January 28 – 31 and Sunday, January 31 from 10 a.m. – 3 p.m. Your vessel should be set up by 9:45 a.m. each day and must be staffed during all show hours.
When you arrive: Please check in with Trawler Fest registration located at Riviera Beach Marina. Look for event signs for direction.
Registration hours are: Wed., 1/27 • 9 a.m.–5 p.m. Thu.—Sat., 1/28 -1/30 • 9 a.m.–5 p.m. Sun 1/31 • 9 a.m.–3 p.m.
4|Riviera Beach ’16
If you should require dockage after 6 p.m. on this date, you will need to make arrangements directly with Riviera Beach Marina: 561.842.7806
