SATS Session5 prep
®
The Strategic Assistant Teleseminar Series
Session 5
Materials Part 1: Reviewing The Time System Part 2: Implementing The Time System Part 3: Strategies Part 4: Getting The Most Out Of The Call Part 5: The Strategy Circle® Part 6: Notes
Important Call-In Information Phone: 1.866.257.7747 Participant Code: 651021#
Part 1: Reviewing The Time System Name:
Date:
Reviewing The Entrepreneurial Time System Take a moment to review the concepts of The Entrepreneurial Time System and Focus Days™. Keep in mind that implementing the Time System successfully requires constant focus and attention,
®
even for the most experienced entrepreneurs and their teams. Think about what’s working, where there’s room for improvement, and what strategies you could implement to make it work even better.
The Entrepreneurial Time System: Re ju
Focus Days
Results
n
Free Days
Buffer Days
atio
Pre pa ra t
n ve
ion
• • • • •
Prevents every day from being a workday. Creates a sharp distinction between days. Increases physical and mental energy. Allows time to develop interests outside of work. Provides greater harmony and balance between work and home. • Increases productivity and goal achievement. • Doubles free time and income. • Free Days™ provide the rejuvenation, creativity, and structure that drive successful Focus Days. • Buffer Days™ provide freedom from “stuff” and messes.
Re ju
na ve tion
Free Days
Free Days™: • • • • •
A 24-hour period, from midnight to midnight. No focused business-related thinking or reading. No communication with the office. Plan Free Days ahead of time. Plan vacations one year in advance.
1 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 1: Reviewing The Time System Name:
Date:
Focus Days™:
Focus Days
Results
• A 24-hour period, from midnight to midnight. • The actual focus period is 80 percent of an average working day (e.g., eight hours out of a ten-hour day). • It’s devoted to the top three results-producing activities and anything to do with Top 20/Farm Club™ relationships. • Ideally, Focus Days are planned and scheduled two to three weeks in advance. • It’s important that Focus Day™ activities are reviewed and updated each quarter — they change.
Top 20 Club™ • The key relationships and opportunities that produce results within the next 90 days. • Includes prospects, clients, and referrals.
Farm Club™ • The longer-term relationships and opportunities that produce results beyond 90 days. • Includes longer-term prospects, clients, and centers of influence.
2 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 1: Reviewing The Time System Name:
Date:
Buffer Days™:
Pre p
ara t
ion Buffer Days
• A 24-hour period, from midnight to midnight. • Prepare for Free Days™ and Focus Days™. • Three important uses of Buffer Days: 1. Cleaning up messes 2. Delegating “stuff” 3. Acquiring new capabilities • Focus Day™ activities can happen; they are a bonus.
The Pocket Coach
®
• The Pocket Coach is a vital focusing tool to identify and track their most important relationships — their Top 20 and Farm Club. • Schedule time with your entrepreneur to keep the Top 20 and Farm Club lists current and up to date. • As soon as you get, or don’t get, the result you wanted, replace that person with another opportunity for the quarter.
3 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 1: Reviewing The Time System Name:
Date:
N N
PRE
REJ UV E
ION AT Buffer Time
IO AT
PA R
The Team Time System
Free Days
Work Days Focus Time PROD UCTIVITY One of the challenges of working in a busy entrepreneurial company is staying focused and on track with your most important priorities. They do, after all, change frequently. Not only that, but keeping yourself set up and organized in order to focus is often difficult. It can sometimes feel as though you’re always reacting rather than being in charge of your own time and initiatives. Clients in the Strategic Coach® Program have the benefit of The Entrepreneurial Time System® of Free, Focus, and Buffer Days™. This system clearly delineates which activities happen on which days, and each day has a clear, defined purpose. How can this system work for you? Free Days™ — Recharging your batteries. We define a Free Day as a 24-hour period, midnight to midnight, in which you do absolutely no workrelated activities. No email, no calls to the office, no industry reading. Sounds good, doesn’t it? The purpose of Free Days is to replenish your mental energy and enjoy the other people and activities in your life that make it all worthwhile. While we may love our work, it’s not our only purpose. Free Days rejuvenate you and give you the time to develop and
explore other interests. In both Time Systems, Free Days are a crucial factor in increasing your productivity. How does that work? By reducing the amount of time you work over the year, and not letting work expand to fill your weekends and vacations, you automatically have to become more effective and efficient in your day-to-day activities. Focus Time — Increasing your productivity. Entrepreneurs have enough freedom over their time to have complete Focus Days—that is, 80 percent of the day is spent on their top three moneymaking activities. As a team member, though, you may not have that degree of control. What makes sense, then, is to have Focus Time rather than Focus Days. By this, we mean that you identify the three most important activities you do, and then book time in your day to do just those. If narrowing down your crucial activities to just three seems impossible, ask yourself, “What do other people count on me for? What’s most important for me to be doing? What wouldn’t get done if I didn’t do it?” For some, time spent with their entrepreneur is a Focus activity—this keeps them from being an interruption. There’s incredible clarity that comes from knowing your Focus activities, and when you devote time to doing them, you know you’re creating value. Buffer Time — Setting yourself up for success. One of the greatest confidence boosters for a lot of team members is identifying their Buffer activities. Buffer activities are those things you do to keep yourself organized and on track (as opposed to the company). For example, making a list of your key priorities, organizing your paperwork, checking off your list at the end of the day—whatever you need to do to be most effective. Too often, we just jump into the most urgent item first thing in the morning and never take the time to get clear on our thinking. It doesn’t need to take a long time, but those few minutes to yourself throughout the day can make a huge difference to your confidence and success. 4
H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 2: Implementing The Time System Name:
Date:
Top 5 Questions Question
Notes
1 How do I keep my entrepreneur on track with The Entrepreneurial Time System®?
2 How can I best protect my entrepreneur's Focus Days™?
3 As a team member, how can I take Focus Time?
4 How can I make sure my entrepreneur doesn't skip our meetings?
5 How often should we update our Top 20/Farm Club™ list?
5 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 3: Strategy – Focus On Habits Name:
Date:
Focus On Habits Good habits feel just as natural and comfortable as bad habits. The real question is, do your habits work for or against you? Successful people have successful habits, such as The Referability Habits™ illustrated in the box below, while unsuccessful people have unsuccessful habits.
New Vision Of Future
ip
li n
e
N Ha ew bits
3
a Tot
l
sc Di
Existing Habits
ONLY POSSIBLE FUTURE
Progress is not a function of discipline, but a function of goal-directed habits.
1
Every person is 100 percent disciplined to his or her existing set of habits. The concept of self-discipline is a major cause of personal guilt—people feel that they never have enough of it. This guilt prevents people from deriving satisfaction from the real progress they make and the growth they continually experience in many areas of their lives. In fact, none of us actually lack self-discipline. We are all already 100 percent disciplined to our existing set of habits. Instead of focusing on discipline, we need to look at the building blocks of personal improvement and success—our habits.
2
All habits, whether good or bad, feel natural. Each of us has a full set of habits that regulate our behavior. The only thing that makes one habit good and another bad is whether it supports or impedes our goals. Your brain will work to strengthen any kind of behavior, good or bad. It doesn’t care what it works on. It doesn’t care which habits it reinforces:
It takes 21 days of conscious, consistent reinforcement to establish a single habit. Experts in all fields of behavior modification agree that in order to establish a new habit or change an existing one, there must be 21 days of conscious, consistent reinforcement.
4
Establish one new habit at a time. You can try to change three or four habits at the same time, but you’ll probably fail at two or three of them. As a result, the entire exercise will feel like a failure. The best approach is to change just one habit at a time. However, changing one habit automatically changes many other habits. The most valuable habit to acquire is the habit of changing habits.
The Referability Habits™ The Referability Habits
Show Up On Time
Do What You Say
F Finish What You Start
Say Please And Thank You
6 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 3: Strategy – The No-Office Solution™ Name:
Date:
The No-Office Solution™ The No-Office Solution is an extremely useful way to dramatically increase the power and effectiveness of
The Office
• Distractions • Interruptions • Loss of confidence
Focus Days™. With fewer distractions, your entrepreneur will jump to a new level of productivity.
The No-Office Solution
• Incompletions • Wasted time • Wasted effort
Implementing The No-Office Solution The word bureaucracy comes from the French language and means “rule of the desk or office.” Offices, generally, are where bureaucratic activity takes place. For most entrepreneurs, the office is where they are the least productive. Their office actually undermines their purpose, confidence, concentration, performance, and results. It’s where they become bogged down in “stuff” and messes. There’s only one solution: Get rid of the office. Without an office, successful entrepreneurs have learned that there is no alternative except to focus all their time and attention on productive, money-making activities. Making the decision to get rid of the office will improve their productivity 25 percent in the first 12 months.
• Focus • Simplicity • Confidence
• Productivity • Clarity • Freedom
Step 1: Design a conference room with a meeting table and comfortable seating. Decide what technology or materials you need, and decorate the room so it’s an appealing space in which to work. Step 2: Let everyone know that, as the key assistant, you’ll be responsible for managing the paperwork and filing it away. Step 3: Schedule a Buffer Day™ to transfer the “stuff” to you. Set up a system so you both feel confident that key files and resources are organized and accessible. Step 4: Set up a system to bring them the information when they need it and take it away when they’re done. Step 5: As you work with the new meeting space, fine-tune your communication system.
7 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 4: Getting The Most Out Of The Call Name:
Date:
Getting The Most Out Of The Call
Q&A Call
While the tools and concepts of the Strategic Assistant® Teleseminar Series may be pretty straightforward, implementing them isn’t always easy. On our call, you’ll have an opportunity to get coaching on your specific challenges and opportunities. Below, brainstorm what you’d like more clarity on. What situations would you like help with? After you’ve made your list, go the website and post your questions prior to our call.
During the call, write down all of the strategies, ideas, and actions you want to implement afterwards. In addition, record your insights, and then figure out the top three things you want to discuss with your entrepreneur. Be sure to book time for the two of you to connect about them. Writing it down will ensure that you remember and will prompt you to take action when things get busy!
Brainstorm Questions
1
Strategies/Actions
1
2
3
2
Three Biggest Insights
1
2
3
3
Three Things To Discuss
1
2
3
8 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 5: The Strategy Circle® Name:
Date:
The Strategy Circle
®
Use The Strategy Circle exercise to think through what it will take to implement the Time System or the No-Office Solution™. What does the end result look
like? What’s a realistic time frame? What are the obstacles? After you brainstorm the strategies, share your thinking with your entrepreneur.
A F
PROJECT:
G OBSTACLES
STRATEGIES
B
E
GOAL
RESULT
C TODAY’S DATE
D TARGET DATE
9 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 6: Notes Name:
Date:
10 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
The Strategic Assistant Teleseminar Series
Session 5
Materials Part 1: Reviewing The Time System Part 2: Implementing The Time System Part 3: Strategies Part 4: Getting The Most Out Of The Call Part 5: The Strategy Circle® Part 6: Notes
Important Call-In Information Phone: 1.866.257.7747 Participant Code: 651021#
Part 1: Reviewing The Time System Name:
Date:
Reviewing The Entrepreneurial Time System Take a moment to review the concepts of The Entrepreneurial Time System and Focus Days™. Keep in mind that implementing the Time System successfully requires constant focus and attention,
®
even for the most experienced entrepreneurs and their teams. Think about what’s working, where there’s room for improvement, and what strategies you could implement to make it work even better.
The Entrepreneurial Time System: Re ju
Focus Days
Results
n
Free Days
Buffer Days
atio
Pre pa ra t
n ve
ion
• • • • •
Prevents every day from being a workday. Creates a sharp distinction between days. Increases physical and mental energy. Allows time to develop interests outside of work. Provides greater harmony and balance between work and home. • Increases productivity and goal achievement. • Doubles free time and income. • Free Days™ provide the rejuvenation, creativity, and structure that drive successful Focus Days. • Buffer Days™ provide freedom from “stuff” and messes.
Re ju
na ve tion
Free Days
Free Days™: • • • • •
A 24-hour period, from midnight to midnight. No focused business-related thinking or reading. No communication with the office. Plan Free Days ahead of time. Plan vacations one year in advance.
1 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 1: Reviewing The Time System Name:
Date:
Focus Days™:
Focus Days
Results
• A 24-hour period, from midnight to midnight. • The actual focus period is 80 percent of an average working day (e.g., eight hours out of a ten-hour day). • It’s devoted to the top three results-producing activities and anything to do with Top 20/Farm Club™ relationships. • Ideally, Focus Days are planned and scheduled two to three weeks in advance. • It’s important that Focus Day™ activities are reviewed and updated each quarter — they change.
Top 20 Club™ • The key relationships and opportunities that produce results within the next 90 days. • Includes prospects, clients, and referrals.
Farm Club™ • The longer-term relationships and opportunities that produce results beyond 90 days. • Includes longer-term prospects, clients, and centers of influence.
2 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 1: Reviewing The Time System Name:
Date:
Buffer Days™:
Pre p
ara t
ion Buffer Days
• A 24-hour period, from midnight to midnight. • Prepare for Free Days™ and Focus Days™. • Three important uses of Buffer Days: 1. Cleaning up messes 2. Delegating “stuff” 3. Acquiring new capabilities • Focus Day™ activities can happen; they are a bonus.
The Pocket Coach
®
• The Pocket Coach is a vital focusing tool to identify and track their most important relationships — their Top 20 and Farm Club. • Schedule time with your entrepreneur to keep the Top 20 and Farm Club lists current and up to date. • As soon as you get, or don’t get, the result you wanted, replace that person with another opportunity for the quarter.
3 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 1: Reviewing The Time System Name:
Date:
N N
PRE
REJ UV E
ION AT Buffer Time
IO AT
PA R
The Team Time System
Free Days
Work Days Focus Time PROD UCTIVITY One of the challenges of working in a busy entrepreneurial company is staying focused and on track with your most important priorities. They do, after all, change frequently. Not only that, but keeping yourself set up and organized in order to focus is often difficult. It can sometimes feel as though you’re always reacting rather than being in charge of your own time and initiatives. Clients in the Strategic Coach® Program have the benefit of The Entrepreneurial Time System® of Free, Focus, and Buffer Days™. This system clearly delineates which activities happen on which days, and each day has a clear, defined purpose. How can this system work for you? Free Days™ — Recharging your batteries. We define a Free Day as a 24-hour period, midnight to midnight, in which you do absolutely no workrelated activities. No email, no calls to the office, no industry reading. Sounds good, doesn’t it? The purpose of Free Days is to replenish your mental energy and enjoy the other people and activities in your life that make it all worthwhile. While we may love our work, it’s not our only purpose. Free Days rejuvenate you and give you the time to develop and
explore other interests. In both Time Systems, Free Days are a crucial factor in increasing your productivity. How does that work? By reducing the amount of time you work over the year, and not letting work expand to fill your weekends and vacations, you automatically have to become more effective and efficient in your day-to-day activities. Focus Time — Increasing your productivity. Entrepreneurs have enough freedom over their time to have complete Focus Days—that is, 80 percent of the day is spent on their top three moneymaking activities. As a team member, though, you may not have that degree of control. What makes sense, then, is to have Focus Time rather than Focus Days. By this, we mean that you identify the three most important activities you do, and then book time in your day to do just those. If narrowing down your crucial activities to just three seems impossible, ask yourself, “What do other people count on me for? What’s most important for me to be doing? What wouldn’t get done if I didn’t do it?” For some, time spent with their entrepreneur is a Focus activity—this keeps them from being an interruption. There’s incredible clarity that comes from knowing your Focus activities, and when you devote time to doing them, you know you’re creating value. Buffer Time — Setting yourself up for success. One of the greatest confidence boosters for a lot of team members is identifying their Buffer activities. Buffer activities are those things you do to keep yourself organized and on track (as opposed to the company). For example, making a list of your key priorities, organizing your paperwork, checking off your list at the end of the day—whatever you need to do to be most effective. Too often, we just jump into the most urgent item first thing in the morning and never take the time to get clear on our thinking. It doesn’t need to take a long time, but those few minutes to yourself throughout the day can make a huge difference to your confidence and success. 4
H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 2: Implementing The Time System Name:
Date:
Top 5 Questions Question
Notes
1 How do I keep my entrepreneur on track with The Entrepreneurial Time System®?
2 How can I best protect my entrepreneur's Focus Days™?
3 As a team member, how can I take Focus Time?
4 How can I make sure my entrepreneur doesn't skip our meetings?
5 How often should we update our Top 20/Farm Club™ list?
5 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 3: Strategy – Focus On Habits Name:
Date:
Focus On Habits Good habits feel just as natural and comfortable as bad habits. The real question is, do your habits work for or against you? Successful people have successful habits, such as The Referability Habits™ illustrated in the box below, while unsuccessful people have unsuccessful habits.
New Vision Of Future
ip
li n
e
N Ha ew bits
3
a Tot
l
sc Di
Existing Habits
ONLY POSSIBLE FUTURE
Progress is not a function of discipline, but a function of goal-directed habits.
1
Every person is 100 percent disciplined to his or her existing set of habits. The concept of self-discipline is a major cause of personal guilt—people feel that they never have enough of it. This guilt prevents people from deriving satisfaction from the real progress they make and the growth they continually experience in many areas of their lives. In fact, none of us actually lack self-discipline. We are all already 100 percent disciplined to our existing set of habits. Instead of focusing on discipline, we need to look at the building blocks of personal improvement and success—our habits.
2
All habits, whether good or bad, feel natural. Each of us has a full set of habits that regulate our behavior. The only thing that makes one habit good and another bad is whether it supports or impedes our goals. Your brain will work to strengthen any kind of behavior, good or bad. It doesn’t care what it works on. It doesn’t care which habits it reinforces:
It takes 21 days of conscious, consistent reinforcement to establish a single habit. Experts in all fields of behavior modification agree that in order to establish a new habit or change an existing one, there must be 21 days of conscious, consistent reinforcement.
4
Establish one new habit at a time. You can try to change three or four habits at the same time, but you’ll probably fail at two or three of them. As a result, the entire exercise will feel like a failure. The best approach is to change just one habit at a time. However, changing one habit automatically changes many other habits. The most valuable habit to acquire is the habit of changing habits.
The Referability Habits™ The Referability Habits
Show Up On Time
Do What You Say
F Finish What You Start
Say Please And Thank You
6 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 3: Strategy – The No-Office Solution™ Name:
Date:
The No-Office Solution™ The No-Office Solution is an extremely useful way to dramatically increase the power and effectiveness of
The Office
• Distractions • Interruptions • Loss of confidence
Focus Days™. With fewer distractions, your entrepreneur will jump to a new level of productivity.
The No-Office Solution
• Incompletions • Wasted time • Wasted effort
Implementing The No-Office Solution The word bureaucracy comes from the French language and means “rule of the desk or office.” Offices, generally, are where bureaucratic activity takes place. For most entrepreneurs, the office is where they are the least productive. Their office actually undermines their purpose, confidence, concentration, performance, and results. It’s where they become bogged down in “stuff” and messes. There’s only one solution: Get rid of the office. Without an office, successful entrepreneurs have learned that there is no alternative except to focus all their time and attention on productive, money-making activities. Making the decision to get rid of the office will improve their productivity 25 percent in the first 12 months.
• Focus • Simplicity • Confidence
• Productivity • Clarity • Freedom
Step 1: Design a conference room with a meeting table and comfortable seating. Decide what technology or materials you need, and decorate the room so it’s an appealing space in which to work. Step 2: Let everyone know that, as the key assistant, you’ll be responsible for managing the paperwork and filing it away. Step 3: Schedule a Buffer Day™ to transfer the “stuff” to you. Set up a system so you both feel confident that key files and resources are organized and accessible. Step 4: Set up a system to bring them the information when they need it and take it away when they’re done. Step 5: As you work with the new meeting space, fine-tune your communication system.
7 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 4: Getting The Most Out Of The Call Name:
Date:
Getting The Most Out Of The Call
Q&A Call
While the tools and concepts of the Strategic Assistant® Teleseminar Series may be pretty straightforward, implementing them isn’t always easy. On our call, you’ll have an opportunity to get coaching on your specific challenges and opportunities. Below, brainstorm what you’d like more clarity on. What situations would you like help with? After you’ve made your list, go the website and post your questions prior to our call.
During the call, write down all of the strategies, ideas, and actions you want to implement afterwards. In addition, record your insights, and then figure out the top three things you want to discuss with your entrepreneur. Be sure to book time for the two of you to connect about them. Writing it down will ensure that you remember and will prompt you to take action when things get busy!
Brainstorm Questions
1
Strategies/Actions
1
2
3
2
Three Biggest Insights
1
2
3
3
Three Things To Discuss
1
2
3
8 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 5: The Strategy Circle® Name:
Date:
The Strategy Circle
®
Use The Strategy Circle exercise to think through what it will take to implement the Time System or the No-Office Solution™. What does the end result look
like? What’s a realistic time frame? What are the obstacles? After you brainstorm the strategies, share your thinking with your entrepreneur.
A F
PROJECT:
G OBSTACLES
STRATEGIES
B
E
GOAL
RESULT
C TODAY’S DATE
D TARGET DATE
9 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
Part 6: Notes Name:
Date:
10 H.TS5.TS.100.C
TM & © 2011. The Strategic Coach Inc. All rights reserved. No part of this work may be reproduced in any form, or by any means whatsoever, without written permission from The Strategic Coach Inc. Made in Canada. February 2011. If you would like further information about the Strategic Coach® Program or other Strategic Coach® services and products, please telephone 416 .531.7399 or 1.800 .387.3206. Fax: 416 .531.1135. Email: [email protected].
