SCYHA Board of Directors Minutes Date: Wednesday, April 17th, 2013
SCYHA Board of Directors Minutes Date: Wednesday, April 17th, 2013 Time: 8:00 pm Location: American Legion, Waite Park Call to Order: Roll Call: Voting Members Present: Lisa Spethmann, Mike Petroske, Scott Amundson, Joel Athmann, Amy O’Neal. Gregg Stanley, Eric Altena, Jeff Hess, Ray Herrington, Jaime O’Hara, Jeremy Van Halbeck, Jared Dahnke, Jamey Cumming, Ira Hopper, Laurie Hayward, Kayla Johnson, Andy Martin, Mande Musielewicz, Jeff Karnik, Mike Dehler Non-Voting Board Members Present: Voting Members Absent: Joslin Leitold, Mollie Garden, Erin Woodman, Stacy Bastien, Tim Amundson Guests: Todd Tenvoorde, Vaughn Cornelius, Kurt Meemken, Nicole Verant, Don Huemoeller, Kristin Fiecke, Mike Hiltner, Rick Staudinger, Jerry Hirschfeld Acknowledgements and Appreciations: Board members not returning next year Dan Volker, Mollie Garden, Jeff Stevens, Jamey Cumming, Ray Herrington, Libby Auger, Joe Erickson, Melissa Gaetz Secretary Report: Additions/Corrections to the agenda: Motion to approve Minutes: April 18th, 2012 Meeting:
1st: Jeff Hess
2nd: Ray Herrington
Executive Board Meeting Summary: (April 10th, 2013) o Travel Jerseys-Order is in progress o High School Scholarships-Awarding four $500 scholarships to a senior from each of the four high school teams that participated in SCYHA for a minimum of four years that excels in academics and community service. o Blue Line South-numbers are down at this time. Will re-evaluate in a few months. o Team per/player expenses-numbers are not in yet. o Exit Letter to MN Hockey o Skill Sessions for next season-ice is set aside. Treasurers Report:
Gambling Report: March Gambling Report to Members: Howie's Net Pull Tab Revenues Electronic Pull Tab Meat Raffle Receipts Net Income
$8,826 $11,208 $2,549 $17,793
MT's Net Pull Tab Revenues Electronic Pull Tab Bar Bingo Receipts Meat Raffle Receipts Net Income Blue Line Net Pull Tab Revenues Bar Bingo Receipts Meat Raffle Receipts Net Income
Total Net Income for March
$21,658 $4,340 $1,338 $4,479 $14,437
$5,183 $684 $358 $1,638
$33,868
Revenues for March were unbelievably strong. March also included a Gambling Tax Refund of $8,508 due to the way the State collected taxes prior to July 1, 2012. Although this month looks extremely good, please keep in mind that the monthly gambling taxes will be paid in April for these revenues. I project this gambling tax to be approximately $18,000. Our Gambling taxes will consistently be high over the next several months since we have reached the maximum MN Gambling rate of 36% on our pull-tab games, both paper & electronic. This rate will not reset until July. All in all, this month will still have netted approximately $15,000 for SCYHA!!! D5 Report: (April 3rd, 2013): 1. Secretary's Report-Posted on the D5 website for review. 2. Treasurer's Report-Pay bills as soon as possible. 3. MN Hockey Reporto Peewee A Regional Tournament-if interested in hosting, let Doug Kephart know by June 1st. Jeremy will let Doug know that we are interested. o If any leadership changes, let Doug Kephart know. Send name and email address to him. o Level 4 Coaches clinic-May 18th & 19th here in St. Cloud. o This year we had the least number of coaching complaints. Old Business
o o o
STMA wanted tourney fees raised by $50-vote passed Handbook changes-vote passed Officials raise-vote passed
4. New Business-Election of officers. o Steve Gapinski-President o Paul Berning-Vice President 5. District 5 League Plaques: were handed out to the coordinators to get to teams. 6. Eric Altena was given an award for his work as ACE coordinator and his work on the Level 4 Clinics Next D5 meeting is scheduled for August @ Triple R Grill and Bar in Kimball.
Age Level Coordinator Reports: A thank you was given to Jaime O’Hara and Jeff Hess for all their hardwork with the Jr. Mite/Mite Program this year. o
Jr. Mites: Ended the year with 82 players. Of the 82, 60 were first years. There were 25 coaches rostered at this level. We rented 55 sets of hockey equipment between the Jr. Mite/Mite levels.
o
Mites: We had a total of 83 skaters at the mite level this year. 43 were at the mite B level and 40 were at the mite C level. Each level had 4 teams. 41 of those skaters will be squirt eligible next year along with 3 other players who were at the junior mite level who will actually be squirt age for a total of 44 moving up. Based on age there are 39 Jr. Mites that will be moving to mites next year and as always there will be some move up because of their skill level. With the current 42 remaining mites we would be at 81 mites not counting any move skill move ups. This past year we had 17 junior mites move up based on skill. The year prior to that we had 8 skill move ups. 17 was a high number and I would expect that we would be closer to 10. No matter how many move up our numbers will be higher than last year. There were a few new ideas that we implemented this year that I believe have helped these numbers increase. First, we started the player referral program where families can earn $100 credit for getting a new player to sign up. I believe that this was somewhat helpful and something we should continue to do and monitor its success. Second, we did a registration fun day this year to really promote new player sign ups. Critical to the success of this event is getting word out to schools about this date. Third, we moved our Try Hockey For Free event into the fall this year. Instead of having a couple in the summer and one in the winter we did 8 consecutive Saturdays starting in early November. Having this program at this time of year allowed us to attract players when they were actually thinking about hockey. We had 33 players sign up for this free event. Of those we were able to convert 6 to full time hockey players before the end of December and our hope is that many others will sign up for the full season this year. We were also able to add close to 20 new sets of equipment with the 10 sets that we received as part of a grant and then items we purchase. Some of our current items are getting old and are in need of replacement so getting new items helps that process. Moving forward I would like to see each of the three initiatives we implemented this year continue with hope that we can build on the success we had and make it even better. For the Intro To Hockey Program I would recommend limiting it to 4-6 meetings and finish by the end of December. I would
recommend that we again add some new sets of equipment to replace aging items. I have already applied for some sets through the USA grant program. I believe that the operational structure which incorporates the ADM model we have in place works well and that we should continue with the format we have developed for both the Junior mite and mite level. o
Squirts: A short report was given about each team. Each team did well in District 5. For next season, there will be 44 mites moving up. 29 squirts will remain with a total of approximately 73 skaters. It was recommended that we look at the Move-Up policy for next year and the try-out process. It is recommended that all squirt eligible players partake in tryouts.
o
Peewees: Great coaching across the board this season. The level of play at the A level was a great accomplishment. Regarding the 2B teams, we should look at tiering at this level all the way down.
o
Bantams: We had 3 teams. The B Red team went to state. There is a large group of players leaving. It is suggested that we have a Jr. Gold team if high school coaches cut. We will do this if we would have enough players.
o
Girls: Jaime reported that we will have 25 girls at the Mite level for next season. At the 10 level, there were 17 skaters. Girls had a blast and worked hard. We had 2 small teams at the 12 level; at the B level, 11 players-4 were 10U move-ups, at the A level, 10 players and had a successful season ending 29-13-1/17-0 in D5.
Goalie Coordinator report: Equipment is good at this point. Andy is a bit nervous at goalie numbers at the squirt level but we should be fine at the Peewee level. He is in contact with Stauber to come in and help with goalies.
Coach in Charge Report: We had a pretty good year. Not too many issues. Gregg will follow up with coaches with level 3 training to get their level4.
Unfinished Business:
Travel Jerseys: On order at this time.
New Business:
President Awards: The first award went to Jaime O’Hara, as she went above and beyond and really made Lisa’s job much easier. The second award went to Jeff Hess. He also helps to make the Presidents job much easier and does his job with excellence. Election Appointments: Officer Elections: Gregg Stanley 1.
President: o Mike Petroske nominated Lisa Spethmann. Lisa declined. o Jeff Karnik nominated Mike Petroske. Jeff Hess second it. o Mike accepted the nomination. o It was a unanimous vote for Mike Petroske. o Mike agreed to the President position for a term of 2 years.
2. 2nd Vice President: o Mike Dehler nominated Scott Amundson. Jeff Hess second it . o Scott accepted the nomination. o It was a unanimous vote for Scott Amundson. o Scott agreed to the 2nd VP position for a term of 2 years. 3. 1st VP: 1 year term o Mande Musielewicz nominated Jeff Hess. Ira Hopper second it. o Jeff Hess accepted the nomination. o Don Huemoeller nominated Andy Martin. Andy declined. o It was a unanimous vote for Jeff Hess. o Jeff agreed to the 1st VP position for a term of 1 year. Mike Petroske acknowledged Lisa Spethmann for a fantastic job for the past 4 years. Was given a Thank You plaque from SCYHA.
BOD Open Positions: Board of Director Open Positions/Appointments: Jr. Mite Coordinator Mite Coordinator Squirt Coordinator Peewee Coordinator Bantam Coordinator Registrar Pizza Coordinator E2 Coordinator Co-Tournament Coordinator Volunteer Coordinator
_____________ Nicole Verant Curt Meemken Michelle Gohman Jay Loch Erika Boike Kayla Johnson _____________ _____________ _____________ _____________ _____________ _____________
Open Forum: Mike Hiltner made a suggestion about a skills day. He would be willing to help out. Players could show up if they want to. Work on skating and passing the puck. Ice is set aside for next season to get instructors in for 2 weekends. It did not work out for us to do this, this past year. Spring/Fall League- Todd Tenvoorde agreed to help with the mite level for the SCSU Spring League if SCSU wants help from our association. Announcements: o o o o o o
Next BOD Meeting is scheduled for May 8th, 2013 at 8pm at Pesty’s. Coach Appreciation Golf Outing: May 1st, 2012 5:30pm Shot-gun start Wild Game: Sunday, April 21st vs. Calgary Flames Tanner Fuls 5K: June 22nd, 2013 Granite City Days Parade: June 29th, 2013 2013-2014 Season Tournament Dates: Center Ice Classic Tournament: January 18-20th, 2014 Squirt C Tournament: January 31st – February 2nd, 2014 *D5 District Playoffs February 15-16 *D5 District Playoffs February 21-23 February 28th -March 2nd Regional Tournament March 14-16 State Tournament
Adjournment: 1st:
Jamey Cumming
2nd: Jeff Karnik
1st: Jeff Hess
2nd: Ray Herrington
Executive Board Meeting Summary: (April 10th, 2013) o Travel Jerseys-Order is in progress o High School Scholarships-Awarding four $500 scholarships to a senior from each of the four high school teams that participated in SCYHA for a minimum of four years that excels in academics and community service. o Blue Line South-numbers are down at this time. Will re-evaluate in a few months. o Team per/player expenses-numbers are not in yet. o Exit Letter to MN Hockey o Skill Sessions for next season-ice is set aside. Treasurers Report:
Gambling Report: March Gambling Report to Members: Howie's Net Pull Tab Revenues Electronic Pull Tab Meat Raffle Receipts Net Income
$8,826 $11,208 $2,549 $17,793
MT's Net Pull Tab Revenues Electronic Pull Tab Bar Bingo Receipts Meat Raffle Receipts Net Income Blue Line Net Pull Tab Revenues Bar Bingo Receipts Meat Raffle Receipts Net Income
Total Net Income for March
$21,658 $4,340 $1,338 $4,479 $14,437
$5,183 $684 $358 $1,638
$33,868
Revenues for March were unbelievably strong. March also included a Gambling Tax Refund of $8,508 due to the way the State collected taxes prior to July 1, 2012. Although this month looks extremely good, please keep in mind that the monthly gambling taxes will be paid in April for these revenues. I project this gambling tax to be approximately $18,000. Our Gambling taxes will consistently be high over the next several months since we have reached the maximum MN Gambling rate of 36% on our pull-tab games, both paper & electronic. This rate will not reset until July. All in all, this month will still have netted approximately $15,000 for SCYHA!!! D5 Report: (April 3rd, 2013): 1. Secretary's Report-Posted on the D5 website for review. 2. Treasurer's Report-Pay bills as soon as possible. 3. MN Hockey Reporto Peewee A Regional Tournament-if interested in hosting, let Doug Kephart know by June 1st. Jeremy will let Doug know that we are interested. o If any leadership changes, let Doug Kephart know. Send name and email address to him. o Level 4 Coaches clinic-May 18th & 19th here in St. Cloud. o This year we had the least number of coaching complaints. Old Business
o o o
STMA wanted tourney fees raised by $50-vote passed Handbook changes-vote passed Officials raise-vote passed
4. New Business-Election of officers. o Steve Gapinski-President o Paul Berning-Vice President 5. District 5 League Plaques: were handed out to the coordinators to get to teams. 6. Eric Altena was given an award for his work as ACE coordinator and his work on the Level 4 Clinics Next D5 meeting is scheduled for August @ Triple R Grill and Bar in Kimball.
Age Level Coordinator Reports: A thank you was given to Jaime O’Hara and Jeff Hess for all their hardwork with the Jr. Mite/Mite Program this year. o
Jr. Mites: Ended the year with 82 players. Of the 82, 60 were first years. There were 25 coaches rostered at this level. We rented 55 sets of hockey equipment between the Jr. Mite/Mite levels.
o
Mites: We had a total of 83 skaters at the mite level this year. 43 were at the mite B level and 40 were at the mite C level. Each level had 4 teams. 41 of those skaters will be squirt eligible next year along with 3 other players who were at the junior mite level who will actually be squirt age for a total of 44 moving up. Based on age there are 39 Jr. Mites that will be moving to mites next year and as always there will be some move up because of their skill level. With the current 42 remaining mites we would be at 81 mites not counting any move skill move ups. This past year we had 17 junior mites move up based on skill. The year prior to that we had 8 skill move ups. 17 was a high number and I would expect that we would be closer to 10. No matter how many move up our numbers will be higher than last year. There were a few new ideas that we implemented this year that I believe have helped these numbers increase. First, we started the player referral program where families can earn $100 credit for getting a new player to sign up. I believe that this was somewhat helpful and something we should continue to do and monitor its success. Second, we did a registration fun day this year to really promote new player sign ups. Critical to the success of this event is getting word out to schools about this date. Third, we moved our Try Hockey For Free event into the fall this year. Instead of having a couple in the summer and one in the winter we did 8 consecutive Saturdays starting in early November. Having this program at this time of year allowed us to attract players when they were actually thinking about hockey. We had 33 players sign up for this free event. Of those we were able to convert 6 to full time hockey players before the end of December and our hope is that many others will sign up for the full season this year. We were also able to add close to 20 new sets of equipment with the 10 sets that we received as part of a grant and then items we purchase. Some of our current items are getting old and are in need of replacement so getting new items helps that process. Moving forward I would like to see each of the three initiatives we implemented this year continue with hope that we can build on the success we had and make it even better. For the Intro To Hockey Program I would recommend limiting it to 4-6 meetings and finish by the end of December. I would
recommend that we again add some new sets of equipment to replace aging items. I have already applied for some sets through the USA grant program. I believe that the operational structure which incorporates the ADM model we have in place works well and that we should continue with the format we have developed for both the Junior mite and mite level. o
Squirts: A short report was given about each team. Each team did well in District 5. For next season, there will be 44 mites moving up. 29 squirts will remain with a total of approximately 73 skaters. It was recommended that we look at the Move-Up policy for next year and the try-out process. It is recommended that all squirt eligible players partake in tryouts.
o
Peewees: Great coaching across the board this season. The level of play at the A level was a great accomplishment. Regarding the 2B teams, we should look at tiering at this level all the way down.
o
Bantams: We had 3 teams. The B Red team went to state. There is a large group of players leaving. It is suggested that we have a Jr. Gold team if high school coaches cut. We will do this if we would have enough players.
o
Girls: Jaime reported that we will have 25 girls at the Mite level for next season. At the 10 level, there were 17 skaters. Girls had a blast and worked hard. We had 2 small teams at the 12 level; at the B level, 11 players-4 were 10U move-ups, at the A level, 10 players and had a successful season ending 29-13-1/17-0 in D5.
Goalie Coordinator report: Equipment is good at this point. Andy is a bit nervous at goalie numbers at the squirt level but we should be fine at the Peewee level. He is in contact with Stauber to come in and help with goalies.
Coach in Charge Report: We had a pretty good year. Not too many issues. Gregg will follow up with coaches with level 3 training to get their level4.
Unfinished Business:
Travel Jerseys: On order at this time.
New Business:
President Awards: The first award went to Jaime O’Hara, as she went above and beyond and really made Lisa’s job much easier. The second award went to Jeff Hess. He also helps to make the Presidents job much easier and does his job with excellence. Election Appointments: Officer Elections: Gregg Stanley 1.
President: o Mike Petroske nominated Lisa Spethmann. Lisa declined. o Jeff Karnik nominated Mike Petroske. Jeff Hess second it. o Mike accepted the nomination. o It was a unanimous vote for Mike Petroske. o Mike agreed to the President position for a term of 2 years.
2. 2nd Vice President: o Mike Dehler nominated Scott Amundson. Jeff Hess second it . o Scott accepted the nomination. o It was a unanimous vote for Scott Amundson. o Scott agreed to the 2nd VP position for a term of 2 years. 3. 1st VP: 1 year term o Mande Musielewicz nominated Jeff Hess. Ira Hopper second it. o Jeff Hess accepted the nomination. o Don Huemoeller nominated Andy Martin. Andy declined. o It was a unanimous vote for Jeff Hess. o Jeff agreed to the 1st VP position for a term of 1 year. Mike Petroske acknowledged Lisa Spethmann for a fantastic job for the past 4 years. Was given a Thank You plaque from SCYHA.
BOD Open Positions: Board of Director Open Positions/Appointments: Jr. Mite Coordinator Mite Coordinator Squirt Coordinator Peewee Coordinator Bantam Coordinator Registrar Pizza Coordinator E2 Coordinator Co-Tournament Coordinator Volunteer Coordinator
_____________ Nicole Verant Curt Meemken Michelle Gohman Jay Loch Erika Boike Kayla Johnson _____________ _____________ _____________ _____________ _____________ _____________
Open Forum: Mike Hiltner made a suggestion about a skills day. He would be willing to help out. Players could show up if they want to. Work on skating and passing the puck. Ice is set aside for next season to get instructors in for 2 weekends. It did not work out for us to do this, this past year. Spring/Fall League- Todd Tenvoorde agreed to help with the mite level for the SCSU Spring League if SCSU wants help from our association. Announcements: o o o o o o
Next BOD Meeting is scheduled for May 8th, 2013 at 8pm at Pesty’s. Coach Appreciation Golf Outing: May 1st, 2012 5:30pm Shot-gun start Wild Game: Sunday, April 21st vs. Calgary Flames Tanner Fuls 5K: June 22nd, 2013 Granite City Days Parade: June 29th, 2013 2013-2014 Season Tournament Dates: Center Ice Classic Tournament: January 18-20th, 2014 Squirt C Tournament: January 31st – February 2nd, 2014 *D5 District Playoffs February 15-16 *D5 District Playoffs February 21-23 February 28th -March 2nd Regional Tournament March 14-16 State Tournament
Adjournment: 1st:
Jamey Cumming
2nd: Jeff Karnik
