September 2011 OMGHA Board Meeting Minutes
OSSEO-MAPLE GROVE HOCKEY ASSOCIATION ______________________________________________ September Board Meeting Minutes - Approved September 12, 2011 Maple Grove Community Center
Date: Location:
Executive Members President
Present
Vice President Traveling
Dennis Smith Tim Kuelbelbeck
Vice President Traveling Vice President Girls
Mike Hoben Brad Dahl
x
Vice President House Treasurer Secretary
Curtis Janicke Jim Cassibo Jesse Braasch
x x x
Direct Elect Board Members
Charitable Gambling Asst. Charitable Gambling
Denise Hinton Jay Tilton
Mite Director SuperMite Director District 3 Representative U10 Girls Director U12 Girls Director U14 Girls Director Jr. Gold Director Bantam Director Bantam Director PEEWEE Director PEEWEE Director SQUIRT Director SQUIRT Director
Avery Appelman Erik Kukkonen Steve Knop Ken Helvey Dan McLean
Roger Higbee Kent Gerloff Eric Hanson Eric Weum Justin Strunk Rob Borsch Steve Karlson
Non-Voting Members
Present
Absent
Ace Coordinator
Adam Gronlund
x
x
Ice Coordinator
Greg Herdine
x
Asst. Treasurer
Alisa Cardinal
Equipment Manager Concession Stand Mgr Concession Stand Mgr
Todd Machlitt Ray Shepard Joy Kunz
x x
Registrar Traveling
Kristy Gouley
x
Registrar House
Jeanette Hill
x
Web Master Asst. Web Master
Todd Frisvold Chris Savoie
x x
Asst Web Master – House
Don Johnson
x
Community Development
vacant
x
x
Volunteer Coordinator
Dana Johnson
x
x x x x x
Volunteer Coordinator
Jill Wente
x
Scholastic Achievement Tournament Chair
Larysa Karkoc John Griffith
Asst. Secretary Mini- Mite Director
Amy Olson Matt Margenau
x
Present
Absent
x x Present
Directors
Absent
x
x x x x x x x
Absent
x
x x x x
The meeting was officially called to order by Dennis Smith at 810 pm.
I.
II.
Announcements by the President: 1. Eric Wiem Appointment to Boys Traveling Director 2. $1,000 grant from USA hockey received, to be used for try hockey for free dates scheduled for House program. Treasurer’s Report
_______________________________________________________________________________________________________________________________ OMGHA Board Minutes from September 2011 Page 1 of 7
1.
2.
Approval for the Financial Assistance Program 1. 9-10 requests received to date 2. Motion from treasurer to increase finical amount for 2012 to $3,300 from last year at $2,500 1. Jim Cassibo motioned – Tim Kuelbelbeck second - Motion approved unanimously Motion for Approval for Osseo Concession Stand Manager - Ray Shepard 1. Rob Borsch Motioned – Jim Cassibo second – Motion approved unanimously
IV.
Consent Business 1. Approved Minutes from 8-8-11 2. Charitable Gaming Report - Approval of August Expenses: $31,908.00 Duffy’s Bar rent: $875.00 Wild Bills Rent: $1,750.00 Malone’s: $1,500.00 Payroll/Employer Taxes: $15,500.00 Three Diamond games/tax: $6,000.00 Pulltabs Plus – games/tax: $4,000.00 Triple Crown – games/tax: $3,000.00 Public Storage: $186.00 The Payroll Company: $158.00 3. Charitable gambling approval motioned from Ken Helvey – Eric Hanson second – Motioned approved
V.
Committee Reports
BOYS TRAVELING REPORT: Not Submitted – Review verbally at meeting GIRLS TRAVELING REPORT: Aug, 2011 Girls Program – Brad Dahl, VP 1. OMGHA U14 Girls will have (1) U14A team and (1) U14B team for a total of (2) U14 teams. 2. Conducted meetings with both Maple Grove and North Metro High School coaches to discuss how they can further impact OMGHA’s girls program. 3. 3rd Party Skill Development Instructor being looked at for in-season skill development. 4. Skater and Goalie pre-tryout camps have started 5. All Girls tryout evaluators are set. 6. Tryout Data entry meeting is set for September 13 th. 10U Program – Ken Helvey, Director 1. David Prokop will instruct Development Camp. The objective of the development camp is threefold: a. Player Development b. Coaches Development c. Player placement at the appropriate skill level 2. Player numbers are slightly down for 2011 – 2012. We anticipate approximately 40 skaters. One U10A Team and Two balanced U10B Teams. 3. NEW Goalie incentive program coming soon. WE NEED GIRL GOALIES 4. All tournaments are registered. 3 tourney’s for the two B teams. 4 tourney’s for the A team 5. Many qualified coaches have been identified for the three U10 teams. Interviews will be conducted. 12U Program – Dan McLean, Director 1. Tournaments done and registered. 2. The Upper U12A Team, Lower U12A Team and two balanced U12B Team format for the 2011 – 2012 season has been communicated to parents and players. 3. We will conduct an Upper U12A only tryout again in 2011 – 2012 ($50 charge). Players not participating in the Upper U12A tryout will participate in a traditional tryout. 4. Rob Roy will be returning to be the non-parent head coach for the Upper U12A team. 5. Advertising in Lets Play Hockey for a non-parent coach to coach the Lower U12A team. 6. U12 Pre-Tryout camp has started. Instructors: Jack Gravel and Rob Potter 14U Program – Greg Bachmeier, Director _______________________________________________________________________________________________________________________________ OMGHA Board Minutes from September 2011 Page 2 of 7
1.
OMGHA Player Registration for the 2011 – 2012 season is now open. Communicated to parents via email.
2.
OMGHA Policy for U14 Age Eligible Players wishing to tryout for High School (Language can also be found on the OMGHA website: Tryout Info Tab / U14 Tab). Communicated to parents via email.
U14 age eligible players will be allowed to participate in High School tryouts without penalty. In order to have the flexibility to return to the OMGHA team they were placed on following OMGHA tryouts, the player must have registered for OMGHA Hockey and participated in the OMGHA tryouts. If a players chooses not to register for OMGHA and does not participate in OMGHA tryouts, they will be allowed to participate in OMGHA hockey by registering (applicable late fees will be applied) and they will be placed on the lowest level team. Players who are offered a roster spot at the High School and who choose to leave OMGHA will receive appropriate refunds. If roster spots become available on the U14A Team, the U14A Head Coach, Level Director, Girls VP and the ACE Coordinator will determine “if” and “which” players from the U14B Team will be offered to move up to the U14A Team. The number of players who leave the U14A Team for High School will not necessarily determine how many U14B players are offered U14A roster spots. The tryout results and balancing (# of skaters) of the U14A & U14B Teams will be taken into account. OMGHA Coaches Registration for the 2011 – 2012 season is now open. Coaches are required to register via the OMGHA website: Coach Info Tab. Communicated to parents via email. 4. The All Girls Player and Parent Meeting was August 28th at 7:30. The agenda emailed to parents. The Armstrong U14 goalie’s parents were present and indicated they will inform us as to whether or not she will play for OMGHA – she is currently registered to play for Armstrong. 5. Coaches – There have been some changes to the Coaches Education Guidelines (CEP Certifications) Please be proactive and check the following USA Hockey website for additional details: http://www.usahockey.com//Template_Usahockey.aspx?NAV=CO_02&ID=19532 Communicated to parents via email. 6. Jon Erickson was hired to coach the U14A team. Marc Cooey has indicated that he would like to coach the U14B team. 7. Pre Tryout Camp dates have been communicated to parents and posted on the OMGHA website. Pre Tryout Registration will be on-line this year. The Girls Traveling Committee is working with the North Metro and Maple Grove High School Coaches to run the U12 & U14 Pre Tryout Camp. Communicated to parents via email. 8. Tryout dates have been communicated to parents via email. 3.
19U Program 1. Annual recruitment begins - OMGHA is proud to be one of a select few associations to host a team at this level. 2. Greg Rogers is potentially interested in returning as the U19B Head Coach 3. OMGHA will be hosting the Fourth Annual U19B tournament in 2011- 2012.
HOUSE PROGRAM REPORT 1. Elementary Open Houses (8/3 & 8/31) were a huge success. Members of Boys and Girls High School programs participated this year to help promote hockey 2. First Wednesday Envelopes went out on 9/7. Another round will go out on 9/14 3. Just wrapping up our “Used Equipment Drive” to collect old youth hockey gear to provide for new joiners into the program. It has been a huge success and we have collected a lot of gear 4. Fall 3 on 3 kicked off successfully on Saturday 9/10. 5. In process of finalizing plans for next Saturday’s (9/17) “Try Hockey For Free” event a. Ice times - Girls 11:30 – 12:30; Boys 12:45 – 1:45 b. Finalized and posted Marketing Flyer for event at various outlets within community included daycares and preschools c. Coordinating volunteers for event d. Coordinating other activities to help make the event special i. Popcorn machine ii. Cookies and Gatorade iii. Bracelet give-aways for kids iv. Sharing equipment collected from used equipment drive 6. House program key dates finalized including the following – a. New Joiner Skates – 10/14, 10/19, 10/27 b. New Parent Orientation – 10/10 c. House Manager Meeting – 10/25 _______________________________________________________________________________________________________________________________ OMGHA Board Minutes from September 2011 Page 3 of 7
7. 8.
d. HEP Testing Date – 10/15 e. SM/U8 Start Date – 10/29 f. Mite Start Date – 11/5 Anxious to finalize and gain approval for FHIT to lead House Skill Development program. Program will focus more on teaching the coaches In process of planning for volunteers and scheduling of HEP on 10/15
JUNIOR GOLD REPORT Not Submitted – Review verbally at meeting
CHARITABLE GAMBLING REPORT 1. Attached are the August 2011 charitable gambling documents. a. Our sales were $423,994 b. Prizes paid were $372,451 c. Deposits were $52,502 d. Expenses were $25,613 e. Our sales decreased by $28,991 f. Paid out $24,624 less in prizes g. Deposits decreased by $3,333 h. Expenses increased by $55 ACE COORDINATOR REPORT Not Submitted – Review verbally at meeting DISTRICT 3 REPORT Not Submitted – Review verbally at meeting EQUIPMENT REPORT Not Submitted – Review verbally at meeting REGISTRAR’S REPORT Updated Registration TOTALS: Count of Entry Number Level of Play (excluding applicable subsidies) HOUSE Girls 8U (7/1/02 - 6/30/04) HOUSE Girls Mite I (7/1/05 - 6/30/06) HOUSE Girls Mite II (7/1/04 - 6/30/05) HOUSE Mini Mite Boys and Girls (7/1/06 - 6/30/07) HOUSE Mite I (7/1/05 - 6/30/06) HOUSE Mite II (7/1/04 - 6/30/05) HOUSE Supermite (7/1/02 - 6/30/04) TRAVEL 10U (7/1/00 - 6/30/02) TRAVEL Bantam A (7/1/96 - 6/30/98) TRAVEL Bantam B (7/1/96 - 6/30/98) TRAVEL Bantam C (7/1/96 - 6/30/98) TRAVEL Girls 14U (7/1/96 - 6/30/98) TRAVEL Girls Lower 12U A/B (7/1/98 - 6/30/00) TRAVEL Girls Upper 12U A Tryout (7/1/98 - 6/30/00) TRAVEL Jr. Gold/16U (7/1/92 - 6/30/96) TRAVEL Peewee A (7/1/98 - 6/30/00) TRAVEL Peewee B (7/1/98 - 6/30/00) TRAVEL Peewee C (7/1/98 - 6/30/00) TRAVEL Squirt A-B (7/1/00 - 6/30/02) TRAVEL Squirt C (7/1/00 - 6/30/02) Grand Total
Total 22 1 11 37 55 56 130 39 52 44 6 24 19 35 24 51 57 3 125 3 794
_______________________________________________________________________________________________________________________________ OMGHA Board Minutes from September 2011 Page 4 of 7
SCHOLASTIC ACHIEVEMENT REPORT Not Submitted – Review verbally at meeting GALA COMMITEE REPORT Not Submitted – Review verbally at meeting VOLUNTEER COORDINATORS REPORT 1. Please run as many volunteers opportunities through our system as possible as it is much more time consuming to assign manual credits. 2. In the last month, the following items have been posted: a. Locker Room Monitors - Pre Tryout camps (Bantams, Peewees, U14, U12, Goalies) b. Try Hockey For Free c. Maple Grove Concessions 3. Tryout hours for Bantams, U12 and U14 will be posted the week of September 12th assuming we confirm that there have been no changes to the schedule. 4. Open item: Should we have SportsFresh clean some or all of our Tryout Jerseys? a. Dana Johnson / Jesse Braasch Update i. Jesse – followup with Todd Machlett for plan to send to exec meeting. CONCESSIONS REPORT Not Submitted – Review verbally at meeting ICE COORDINATOR REPORT Not Submitted – Review verbally at meeting TOURNAMENT REPORT Not Submitted – Review verbally at meeting EXECUTIVE COMMITTEE REPORT Not Submitted – Review verbally at meeting DEVELOPMENT REPORT 1. This is an open position – we are seeking someone for this role. If interested please contact the Treasurer. DRY LAND REPORT Not Submitted – Review verbally at meeting GRIEVANCE COMMITTEE REPORT Not Submitted – Review verbally at meeting MAPLE GROVE COMMUNITY CENTER RINK COMMITTEE Not Submitted – Review verbally at meeting SKILL DEVELOPMENT COMMITTEE 1. The Traveling VPs - See Boys Traveling Report 2. The House VP - See Boys Traveling Report
VI.
Old Business 1. Jersey purchase update on status of jerseys, to date order is on schedule.
VII.
New Business 1. Boys traveling coach approval i. Tom Adolph Bantam A ii. Jason Kelly - Peewee A iii. Curtis Janicke - Squirt A 1. Tim Kuelbelbeck motioned – Rob Borsch second – Motion passed unanimously 2. Girls traveling coach approval i. Rob Roy – U12A
_______________________________________________________________________________________________________________________________ OMGHA Board Minutes from September 2011 Page 5 of 7
3. 4.
5. 6.
VIII.
ii. Jon Erickson – U14A iii. Ken Helvey motioned – Jess Braasch second – Motion passed unanimously In Season Skill Development; approval of FHIT i. Tim Kuelbelbeck motioned – Carlson second – Motion passed unanimously Goalie Incentive Program proposed for approval i. Full Time Goalies- are those girls that play as a dedicated goalie for their team. They must play all available District and Tournament Games. 1. A U10 girl willing to commit to playing fulltime goalie for the 2011-2012 season may be eligible for up to a $310 fee rebate on their registration fee (USA Hockey fee will not be reimbursed- as this does not go to OMGHA). 2. Full-time goalies will receive a full rebate of $150 if they attend the Pre-Tryout Camp offered by OMGHA for U10/ Squirts and meet the participation requirements above at season’s end. ii. Half Time Goalies- Are those girls that at season’s end have played in at least half of the District Games and half of the Tournament Games. 1. A U10 girl willing to commit to playing half-time goalie for the 2011-2012 season may be eligible for up to a $125 fee rebate on their registration fee (USA Hockey fee will not be reimbursed- as this does not go to OMGHA). 2. Half time goalies will receive a rebate of $75 if they attend the Pre-Tryout Camp offered by OMGHA for U10/ Squirts and meet the participation requirements above at season’s end. iii. Brad Dahl moved- Mike Hoben second – Motion passed unanimously Used Equipment Give Away for the house program update Traveling fundraiser – coupon cards proposed for the traveling program i. Coupon card program to be reviewed at next meeting for status and approval 1. Tim Kuelbelbeck motioned – Curtis Janicke second – Motion passed unanimously
Meeting Adjourned
A motion to adjourn was made at 9:47 pm by Denise Hinton and Curtis Janicke seconded the motion. The motion passed unanimously. These minutes require Board action to approve them before they become part of the OMGHA permanent records. Respectfully submitted, Jesse Braasch, OMGHA Secretary
_______________________________________________________________________________________________________________________________ OMGHA Board Minutes from September 2011 Page 6 of 7
Date: Location:
Executive Members President
Present
Vice President Traveling
Dennis Smith Tim Kuelbelbeck
Vice President Traveling Vice President Girls
Mike Hoben Brad Dahl
x
Vice President House Treasurer Secretary
Curtis Janicke Jim Cassibo Jesse Braasch
x x x
Direct Elect Board Members
Charitable Gambling Asst. Charitable Gambling
Denise Hinton Jay Tilton
Mite Director SuperMite Director District 3 Representative U10 Girls Director U12 Girls Director U14 Girls Director Jr. Gold Director Bantam Director Bantam Director PEEWEE Director PEEWEE Director SQUIRT Director SQUIRT Director
Avery Appelman Erik Kukkonen Steve Knop Ken Helvey Dan McLean
Roger Higbee Kent Gerloff Eric Hanson Eric Weum Justin Strunk Rob Borsch Steve Karlson
Non-Voting Members
Present
Absent
Ace Coordinator
Adam Gronlund
x
x
Ice Coordinator
Greg Herdine
x
Asst. Treasurer
Alisa Cardinal
Equipment Manager Concession Stand Mgr Concession Stand Mgr
Todd Machlitt Ray Shepard Joy Kunz
x x
Registrar Traveling
Kristy Gouley
x
Registrar House
Jeanette Hill
x
Web Master Asst. Web Master
Todd Frisvold Chris Savoie
x x
Asst Web Master – House
Don Johnson
x
Community Development
vacant
x
x
Volunteer Coordinator
Dana Johnson
x
x x x x x
Volunteer Coordinator
Jill Wente
x
Scholastic Achievement Tournament Chair
Larysa Karkoc John Griffith
Asst. Secretary Mini- Mite Director
Amy Olson Matt Margenau
x
Present
Absent
x x Present
Directors
Absent
x
x x x x x x x
Absent
x
x x x x
The meeting was officially called to order by Dennis Smith at 810 pm.
I.
II.
Announcements by the President: 1. Eric Wiem Appointment to Boys Traveling Director 2. $1,000 grant from USA hockey received, to be used for try hockey for free dates scheduled for House program. Treasurer’s Report
_______________________________________________________________________________________________________________________________ OMGHA Board Minutes from September 2011 Page 1 of 7
1.
2.
Approval for the Financial Assistance Program 1. 9-10 requests received to date 2. Motion from treasurer to increase finical amount for 2012 to $3,300 from last year at $2,500 1. Jim Cassibo motioned – Tim Kuelbelbeck second - Motion approved unanimously Motion for Approval for Osseo Concession Stand Manager - Ray Shepard 1. Rob Borsch Motioned – Jim Cassibo second – Motion approved unanimously
IV.
Consent Business 1. Approved Minutes from 8-8-11 2. Charitable Gaming Report - Approval of August Expenses: $31,908.00 Duffy’s Bar rent: $875.00 Wild Bills Rent: $1,750.00 Malone’s: $1,500.00 Payroll/Employer Taxes: $15,500.00 Three Diamond games/tax: $6,000.00 Pulltabs Plus – games/tax: $4,000.00 Triple Crown – games/tax: $3,000.00 Public Storage: $186.00 The Payroll Company: $158.00 3. Charitable gambling approval motioned from Ken Helvey – Eric Hanson second – Motioned approved
V.
Committee Reports
BOYS TRAVELING REPORT: Not Submitted – Review verbally at meeting GIRLS TRAVELING REPORT: Aug, 2011 Girls Program – Brad Dahl, VP 1. OMGHA U14 Girls will have (1) U14A team and (1) U14B team for a total of (2) U14 teams. 2. Conducted meetings with both Maple Grove and North Metro High School coaches to discuss how they can further impact OMGHA’s girls program. 3. 3rd Party Skill Development Instructor being looked at for in-season skill development. 4. Skater and Goalie pre-tryout camps have started 5. All Girls tryout evaluators are set. 6. Tryout Data entry meeting is set for September 13 th. 10U Program – Ken Helvey, Director 1. David Prokop will instruct Development Camp. The objective of the development camp is threefold: a. Player Development b. Coaches Development c. Player placement at the appropriate skill level 2. Player numbers are slightly down for 2011 – 2012. We anticipate approximately 40 skaters. One U10A Team and Two balanced U10B Teams. 3. NEW Goalie incentive program coming soon. WE NEED GIRL GOALIES 4. All tournaments are registered. 3 tourney’s for the two B teams. 4 tourney’s for the A team 5. Many qualified coaches have been identified for the three U10 teams. Interviews will be conducted. 12U Program – Dan McLean, Director 1. Tournaments done and registered. 2. The Upper U12A Team, Lower U12A Team and two balanced U12B Team format for the 2011 – 2012 season has been communicated to parents and players. 3. We will conduct an Upper U12A only tryout again in 2011 – 2012 ($50 charge). Players not participating in the Upper U12A tryout will participate in a traditional tryout. 4. Rob Roy will be returning to be the non-parent head coach for the Upper U12A team. 5. Advertising in Lets Play Hockey for a non-parent coach to coach the Lower U12A team. 6. U12 Pre-Tryout camp has started. Instructors: Jack Gravel and Rob Potter 14U Program – Greg Bachmeier, Director _______________________________________________________________________________________________________________________________ OMGHA Board Minutes from September 2011 Page 2 of 7
1.
OMGHA Player Registration for the 2011 – 2012 season is now open. Communicated to parents via email.
2.
OMGHA Policy for U14 Age Eligible Players wishing to tryout for High School (Language can also be found on the OMGHA website: Tryout Info Tab / U14 Tab). Communicated to parents via email.
U14 age eligible players will be allowed to participate in High School tryouts without penalty. In order to have the flexibility to return to the OMGHA team they were placed on following OMGHA tryouts, the player must have registered for OMGHA Hockey and participated in the OMGHA tryouts. If a players chooses not to register for OMGHA and does not participate in OMGHA tryouts, they will be allowed to participate in OMGHA hockey by registering (applicable late fees will be applied) and they will be placed on the lowest level team. Players who are offered a roster spot at the High School and who choose to leave OMGHA will receive appropriate refunds. If roster spots become available on the U14A Team, the U14A Head Coach, Level Director, Girls VP and the ACE Coordinator will determine “if” and “which” players from the U14B Team will be offered to move up to the U14A Team. The number of players who leave the U14A Team for High School will not necessarily determine how many U14B players are offered U14A roster spots. The tryout results and balancing (# of skaters) of the U14A & U14B Teams will be taken into account. OMGHA Coaches Registration for the 2011 – 2012 season is now open. Coaches are required to register via the OMGHA website: Coach Info Tab. Communicated to parents via email. 4. The All Girls Player and Parent Meeting was August 28th at 7:30. The agenda emailed to parents. The Armstrong U14 goalie’s parents were present and indicated they will inform us as to whether or not she will play for OMGHA – she is currently registered to play for Armstrong. 5. Coaches – There have been some changes to the Coaches Education Guidelines (CEP Certifications) Please be proactive and check the following USA Hockey website for additional details: http://www.usahockey.com//Template_Usahockey.aspx?NAV=CO_02&ID=19532 Communicated to parents via email. 6. Jon Erickson was hired to coach the U14A team. Marc Cooey has indicated that he would like to coach the U14B team. 7. Pre Tryout Camp dates have been communicated to parents and posted on the OMGHA website. Pre Tryout Registration will be on-line this year. The Girls Traveling Committee is working with the North Metro and Maple Grove High School Coaches to run the U12 & U14 Pre Tryout Camp. Communicated to parents via email. 8. Tryout dates have been communicated to parents via email. 3.
19U Program 1. Annual recruitment begins - OMGHA is proud to be one of a select few associations to host a team at this level. 2. Greg Rogers is potentially interested in returning as the U19B Head Coach 3. OMGHA will be hosting the Fourth Annual U19B tournament in 2011- 2012.
HOUSE PROGRAM REPORT 1. Elementary Open Houses (8/3 & 8/31) were a huge success. Members of Boys and Girls High School programs participated this year to help promote hockey 2. First Wednesday Envelopes went out on 9/7. Another round will go out on 9/14 3. Just wrapping up our “Used Equipment Drive” to collect old youth hockey gear to provide for new joiners into the program. It has been a huge success and we have collected a lot of gear 4. Fall 3 on 3 kicked off successfully on Saturday 9/10. 5. In process of finalizing plans for next Saturday’s (9/17) “Try Hockey For Free” event a. Ice times - Girls 11:30 – 12:30; Boys 12:45 – 1:45 b. Finalized and posted Marketing Flyer for event at various outlets within community included daycares and preschools c. Coordinating volunteers for event d. Coordinating other activities to help make the event special i. Popcorn machine ii. Cookies and Gatorade iii. Bracelet give-aways for kids iv. Sharing equipment collected from used equipment drive 6. House program key dates finalized including the following – a. New Joiner Skates – 10/14, 10/19, 10/27 b. New Parent Orientation – 10/10 c. House Manager Meeting – 10/25 _______________________________________________________________________________________________________________________________ OMGHA Board Minutes from September 2011 Page 3 of 7
7. 8.
d. HEP Testing Date – 10/15 e. SM/U8 Start Date – 10/29 f. Mite Start Date – 11/5 Anxious to finalize and gain approval for FHIT to lead House Skill Development program. Program will focus more on teaching the coaches In process of planning for volunteers and scheduling of HEP on 10/15
JUNIOR GOLD REPORT Not Submitted – Review verbally at meeting
CHARITABLE GAMBLING REPORT 1. Attached are the August 2011 charitable gambling documents. a. Our sales were $423,994 b. Prizes paid were $372,451 c. Deposits were $52,502 d. Expenses were $25,613 e. Our sales decreased by $28,991 f. Paid out $24,624 less in prizes g. Deposits decreased by $3,333 h. Expenses increased by $55 ACE COORDINATOR REPORT Not Submitted – Review verbally at meeting DISTRICT 3 REPORT Not Submitted – Review verbally at meeting EQUIPMENT REPORT Not Submitted – Review verbally at meeting REGISTRAR’S REPORT Updated Registration TOTALS: Count of Entry Number Level of Play (excluding applicable subsidies) HOUSE Girls 8U (7/1/02 - 6/30/04) HOUSE Girls Mite I (7/1/05 - 6/30/06) HOUSE Girls Mite II (7/1/04 - 6/30/05) HOUSE Mini Mite Boys and Girls (7/1/06 - 6/30/07) HOUSE Mite I (7/1/05 - 6/30/06) HOUSE Mite II (7/1/04 - 6/30/05) HOUSE Supermite (7/1/02 - 6/30/04) TRAVEL 10U (7/1/00 - 6/30/02) TRAVEL Bantam A (7/1/96 - 6/30/98) TRAVEL Bantam B (7/1/96 - 6/30/98) TRAVEL Bantam C (7/1/96 - 6/30/98) TRAVEL Girls 14U (7/1/96 - 6/30/98) TRAVEL Girls Lower 12U A/B (7/1/98 - 6/30/00) TRAVEL Girls Upper 12U A Tryout (7/1/98 - 6/30/00) TRAVEL Jr. Gold/16U (7/1/92 - 6/30/96) TRAVEL Peewee A (7/1/98 - 6/30/00) TRAVEL Peewee B (7/1/98 - 6/30/00) TRAVEL Peewee C (7/1/98 - 6/30/00) TRAVEL Squirt A-B (7/1/00 - 6/30/02) TRAVEL Squirt C (7/1/00 - 6/30/02) Grand Total
Total 22 1 11 37 55 56 130 39 52 44 6 24 19 35 24 51 57 3 125 3 794
_______________________________________________________________________________________________________________________________ OMGHA Board Minutes from September 2011 Page 4 of 7
SCHOLASTIC ACHIEVEMENT REPORT Not Submitted – Review verbally at meeting GALA COMMITEE REPORT Not Submitted – Review verbally at meeting VOLUNTEER COORDINATORS REPORT 1. Please run as many volunteers opportunities through our system as possible as it is much more time consuming to assign manual credits. 2. In the last month, the following items have been posted: a. Locker Room Monitors - Pre Tryout camps (Bantams, Peewees, U14, U12, Goalies) b. Try Hockey For Free c. Maple Grove Concessions 3. Tryout hours for Bantams, U12 and U14 will be posted the week of September 12th assuming we confirm that there have been no changes to the schedule. 4. Open item: Should we have SportsFresh clean some or all of our Tryout Jerseys? a. Dana Johnson / Jesse Braasch Update i. Jesse – followup with Todd Machlett for plan to send to exec meeting. CONCESSIONS REPORT Not Submitted – Review verbally at meeting ICE COORDINATOR REPORT Not Submitted – Review verbally at meeting TOURNAMENT REPORT Not Submitted – Review verbally at meeting EXECUTIVE COMMITTEE REPORT Not Submitted – Review verbally at meeting DEVELOPMENT REPORT 1. This is an open position – we are seeking someone for this role. If interested please contact the Treasurer. DRY LAND REPORT Not Submitted – Review verbally at meeting GRIEVANCE COMMITTEE REPORT Not Submitted – Review verbally at meeting MAPLE GROVE COMMUNITY CENTER RINK COMMITTEE Not Submitted – Review verbally at meeting SKILL DEVELOPMENT COMMITTEE 1. The Traveling VPs - See Boys Traveling Report 2. The House VP - See Boys Traveling Report
VI.
Old Business 1. Jersey purchase update on status of jerseys, to date order is on schedule.
VII.
New Business 1. Boys traveling coach approval i. Tom Adolph Bantam A ii. Jason Kelly - Peewee A iii. Curtis Janicke - Squirt A 1. Tim Kuelbelbeck motioned – Rob Borsch second – Motion passed unanimously 2. Girls traveling coach approval i. Rob Roy – U12A
_______________________________________________________________________________________________________________________________ OMGHA Board Minutes from September 2011 Page 5 of 7
3. 4.
5. 6.
VIII.
ii. Jon Erickson – U14A iii. Ken Helvey motioned – Jess Braasch second – Motion passed unanimously In Season Skill Development; approval of FHIT i. Tim Kuelbelbeck motioned – Carlson second – Motion passed unanimously Goalie Incentive Program proposed for approval i. Full Time Goalies- are those girls that play as a dedicated goalie for their team. They must play all available District and Tournament Games. 1. A U10 girl willing to commit to playing fulltime goalie for the 2011-2012 season may be eligible for up to a $310 fee rebate on their registration fee (USA Hockey fee will not be reimbursed- as this does not go to OMGHA). 2. Full-time goalies will receive a full rebate of $150 if they attend the Pre-Tryout Camp offered by OMGHA for U10/ Squirts and meet the participation requirements above at season’s end. ii. Half Time Goalies- Are those girls that at season’s end have played in at least half of the District Games and half of the Tournament Games. 1. A U10 girl willing to commit to playing half-time goalie for the 2011-2012 season may be eligible for up to a $125 fee rebate on their registration fee (USA Hockey fee will not be reimbursed- as this does not go to OMGHA). 2. Half time goalies will receive a rebate of $75 if they attend the Pre-Tryout Camp offered by OMGHA for U10/ Squirts and meet the participation requirements above at season’s end. iii. Brad Dahl moved- Mike Hoben second – Motion passed unanimously Used Equipment Give Away for the house program update Traveling fundraiser – coupon cards proposed for the traveling program i. Coupon card program to be reviewed at next meeting for status and approval 1. Tim Kuelbelbeck motioned – Curtis Janicke second – Motion passed unanimously
Meeting Adjourned
A motion to adjourn was made at 9:47 pm by Denise Hinton and Curtis Janicke seconded the motion. The motion passed unanimously. These minutes require Board action to approve them before they become part of the OMGHA permanent records. Respectfully submitted, Jesse Braasch, OMGHA Secretary
_______________________________________________________________________________________________________________________________ OMGHA Board Minutes from September 2011 Page 6 of 7
