Strategic Planning for Statewide GIS Coordination
Strategic Planning for Statewide GIS Coordination Richard Butgereit GIS Administrator 850-413-9907 [email protected] Geospatial Collaboration & Coordination SERUG 2008
www.floridadisaster.org/gis/capgrant
Hurricanes. Tornadoes. Floods. Rising g sea level. Water shortages. Traffic congestion. Overcrowded schools. Urban sprawl. U Unstable bl real-estate l market. k IIncreasing i cost of living. Limited funding. Th These are some off many realities li i we continually i ll face in the State of Florida. To more effectively manage these challenges challenges, while fostering sustainable and vibrant economic growth, Florida needs to effectively share geographic information across all levels of government and all business sectors,, in a reliable and efficient manner.
Vision for Statewide GIS Coordination “To To improve the quality of life in Florida by optimizing the use of geographic information through communication, coordination and collaboration.”
Why is Coordination Necessary?
Florida is ranked very low nationally in our use of GIS as an enterprise p resource
“One lesson from Hurricane Katrina is clear—if Why is Coordination Necessary? the tactical alliances had existed for geospatial information resource sharing … the recovery support effort would have moved faster, faster saving money and lives.” Twyla McDermott, GIS Manager, Katrina relief volunteer (Quote from FGDC’s 2006 ppublication,, “The Urban Frontier: A Call to Action.”
Why is Coordination Necessary? Equal access to data gathering and creating does not exist in Florida Enterprise approaches need to be implemented
To enable effective data sharing and transportable methodologies To improve data integration and dissemination To insure predictable data quality and timeliness
Lackk off communication L i ti andd collaboration ll b ti across jurisdictions and boundaries Cities and counties do not always y coordinate Some State agencies are doing well but function as independent organizations Inconsistencies are hurting g ggovernment and business sector effectiveness
Strategic Goals To improve services to citizens and maximize investments in GIS technologies it is essential that the State of Florida:
Provide leadership for coordination of GIS efforts across all levels of government throughout the state.
Invest in GIS infrastructure by supporting the development of coordinated GIS data clearinghouses that provide the foundation for effective data discovery and sharing.
Communicate and educate all concerned about the benefits and capabilities achieved by investments in GIS to support effective ff ti decision d i i making. ki
Federal Enablingg Framework
USGS National Geospatial Program Office
National Spatial Data Infrastructure (NSDI)
Presidential Executive Order 12906 of April 11, 11 1994. 1994 “the the technology technology, policies policies, standards, standards and human resources necessary to acquire, process, store, distribute, and improve utilization of geospatial data.”
NSDI developed in cooperation with federal, state, local, andd private i data d producers. d
Building the NSDI GOS Portal Federal
Counties Cities
States Tribes
Geospatial One Stop
Academia
• Discovery and Access • Common Infrastructure • Harvesting
Private
The National Map • Integrated I t t d Content C t t • Seamless Base • Map Products • Data Dissemination
FGDC • Coordination • Standards/Policy • Training • Partnerships Land Cover Transportation Surface Waters Boundaries Structures Elevation Orth im Orthoimagery r Geographic Names
10
NSDI Examples Coordinating Florida statewide orthoimagery program with Federal requirements for high-resolution imagery. Promoting adherence to Data Standards, publication of FGDC-compliant metadata, cataloging data inventory in regional geospatial clearinghouse. Providing seed funding for transfer of data stewardship activities i i i to state (NHD, (NHD GNIS) Funding clearinghouse development efforts. Supporting statewide geospatial program coordination activities through FGDC Cooperative Agreements Program funding. funding
Federal Geographic Data Committee Administered
through USGS-National Geospatial Program Office
Interagency
coordinating body responsible for fostering the development of the NSDI
Provides P id
Cooperative C i Agreements A P Program (CAP) funding annually to states in support of geospatial i l program development d l
Federal Enabling Framework Federal Geographic Data Committee (FGDC) Cooperative Agreements Program - 2007 Category 1: FGDC-Endorsed Standards Implementation Assistance Category 2: Framework Client Development Category 3: Fifty States Initiative -- Awarded to Florida Category 4: Geo-Enabled Federal Businesses Initiative Category 5: Geographic Information Integration
National States Geographic Information Council
An organization g committed to efficient and effective government through the prudent p of geospatial g p information technologies g adoption Since 2005, Florida Division of Emergency Management GIS Administrator has been serving as state representative to NSGIC
NSGIC Supports Planning Coordination P f Performance Objectives 9 Coordination Criteria Strategic and Business Plan Templates
Coordination efforts in other states
Full-time paid coordinator Clearly defined authority Formal tie to state CIO I Involved l d political li i l champion h i NSDI Clearinghouse Work with local governments Sustainable funding Coordinator contract authority Primary y Federal ede program p og contact co c
29 32 28 24 29 33 13 31 28
Coordination efforts in other states
Where effort is housed IT Agency A Natural Resources CIO C O Offi Office Geological Survey Academic Organization Non-Profit Governor’s Office Budget agency
10 10 9 3 3 3 1 1
Coordination efforts in other states
Source of Funds (Coordination Office) Generall Funds G F d Federal Grants Agency A C Contributions ib i Special Appropriation Capital Budget Bond Funds Federal Funds Other
25 19 14 13 6 2 4 8
Coordination efforts in other states
Activities Managed Through Coordination Efforts Data Clearinghouse GIS C Coordinating di i C Council il Data standards GIS Personnel/Job Descriptions Data distribution policies Define or assign data stewardship
41 40 31 24 24 19
Revived – A Strategic Plan The Whats, Whys, Processes, and Goals 9 Vo Volunteers u ee s ga gather e to o revitalize ev a e thee effort e o 9 Obtain USGS Cooperative Agreement Program Grant 9 Obtain Subject Matter Experts
Share and gather information through GIS Professionals 9 State CIO Council 9 WMD-GIS WMD GIS M Managers M Meetings ti 9 CFGIS Workshop 9 SFGIS Expo p 9 SHRUG 9 Regional Workshops 9 Steering St i C Committee itt
Steering Committee
Richard Butgereit, GIS Administrator, FDEM, Steering Committee Chair Bill Alfred, GIS Manager, FDOH, VP SHRUG David Anderson, Florida NHD Coordinator, FDEP Charles R Russell, ssell Systems S stems Project Consultant, Cons ltant FDOR Scott Burton, GIS Manager, Broward County Sheriff's Office Mira Bourova, GIS Analyst, Central Florida Regional Transportation Authority (LYNX) Jared Causseaux, GIS Coordinator, FDOT Steve Dicks, Dicks GIS Manager Manager, SWFWMD Jason Drake, GIS Coordinator, National Forests of Florida Louis Driber, Florida Geospatial Liaison, USGS Ric Dugger, IS Manager, FSU Florida Institute of Government Marshall Flynn, Flynn GIS Manager, Manager Tampa Bay Regional Planning Council Chris Friel, GIS Division Director, PhotoScience, Inc. Lee Hartsfield, Tallahassee-Leon County GIS Manager, President Florida URISA, President SHRUG Al Hill, Hill Volusia County GIS Manager, Manager Chair Central Florida GIS Stephen Hodge, Principal Researcher GIS, FSU FREAC Kathleen O’Keife, GIS Coordinator, FWCC Jason Rivera, GIS Operations Lead, CH2M Hill Eric Songer, Songer GIS/IT Manager, Manager URS Alexis Thomas, UF GeoPlan Center Diana Umpierre, GIS Analyst, City of Miami
Project Staff Florida
Institute of Government
Ric
Dugger, CIO Brenda B d G Green, GIS A Analyst l Fugro
EarthData
Martin
Roche, Vice President
Current Effort Builds on Past Statewide GIS Coordination Growth
Management Data Network Coordinating Council Base Mapping pp g Advisoryy Council FL Geographic Information Board FL GIS Advisory d i Group
Communication with Stakeholders and Executives
Getting Started
Preliminary Planning
Strategizing
Authoring
Strategic Plan Document
Feedback
No
Monitoring and Marketing
March 7, 2006 v1.0
Approved
Yes
Move to Busin M ness Planning g Process
Strategic Planning
Project Schedule
Kick-off Meeting (October 10-11) Regional Conferences
Regional Workshops
Fall of 2007 - SHRUG, CF GIS, South Florida GIS Expo Tallahassee T ll h (December (D b 4, 4 2007) Orlando (December 11 , 2007) South Florida (December 10 , 2007)
On-Line Survey (Nov. 19 to Dec. 14, 2007) Data Summaryy (December ( 23,, 2007)) Strategic Plan
Draft 1 (February 22, 2008) Draft 2 (April 04, 2008) Final Draft (April 18, 2008)
Regional User Group Conferences
Central Florida GIS Workshop (CFGIS), Orlando September 2007 Orlando, South Florida GIS Expo, West Palm Beach, O b 2007 October Seven Hills Regional User Group (SHRUG) Tallahassee, November 2007 520+ stakeholders were p provided information about this plan at regional GIS user group conferences
Regional Workshops
Tallahassee (December 4, 2007) Orlando (December 11 , 2007) South Florida (December 10 , 2007)
Over 150 attendees participated p p in one of the three sessions.
Stakeholder Interviews City
Government (4) County Government (6) Regional R i l Government G t (5) State Agencies (3) Federal Agencies g (1) ( ) Private Sector (2) Universities (2)
Online Survey
158 stakeholders fully completed the online survey
37% from Local Government 24% from State Government 18% from Private Sector
41% GIS/IT M Managers 29% GIS Analyst y
Information Gathering Current successes - benefits from participation in coordination efforts Weaknesses – current structure failures Pitfalls – things to be avoided for successful coordination Functions of a coordinating entity Structure of a coordinating entity
Details on results available in Data Summary at http://www.floridadisaster.org/gis/capgrant/Documents/Data_Collection_Summary_FINAL_010408.pdf
Information Gathering Strengths… 81% off respondents d t have h had h d successful f l coordination experiences Regional user groups were identified as a significant enabler of coordination Florida’s public records laws have contributed t ib t d to t successful f l coordination di ti
Information Gathering Weaknesses… Significant Si ifi t confusion f i on the th availability il bilit off data clearinghouses in Florida Little formal coordination that is documented and fully institutionalized Data, metadata, and projection standards are lacking l ki andd create t undue d workk for f many organizations
Information Gathering Pitfalls…any coordination effort must avoid: Over O centralization t li ti Becoming g an enforcer rather than an enabler Failure to involve local government Diversion of funds from agency GIS efforts
Information Gathering Functions…over 90% of respondents support the following: Facilitation of data exchange Data aggregation Coordination between agencies on policy and technical issues
Information Gathering Structure… F From D Data t S Summary 01/04/08 -“While there is a consensus on the need for a coordinating entity and the role the coordinating entity should perform, at this point i t there th is i no consensus on where h a coordinating entity should exist or how it should be structured.”
The Strategic Plan Executive Summary Strategic St t i Planning Pl i Methodology M th d l Current Situation in Florida Vision and Goals Appendixes A di
Current Situation GIS Coordination History Status St t off Framework F kD Data t Strengths g and Weaknesses Opportunities and Threats
Status of Framework Data
Strengths Successful efforts already underway Consensus C for f stronger t GIS coordination di ti Strong g GIS communityy in Florida Institutional and legal relationships Private P i t sector t participation ti i ti Adoption p of standards Data discovery and distribution services
Weaknesses Fragmented efforts “Haves” “H ” andd “Have “H nots” t” Institutional and legal g constraints Lack of awareness of existing resources Lack L k off standards t d d andd stewardship t d hi responsibilities
Opportunities Support for formal coordination efforts Improved I d coordination di ti andd facilitation f ilit ti Data coordination activities Purchasing/procurement coordination Standards St d d andd best b t practices ti guidelines id li Continuing g universityy support pp Improve the circumstances of the “Have nots nots”
Threats Lack of funding Lack L k off political liti l champion h i Resistance to data sharing g Poor institutional support
Strategic Goals
Provide leadership for coordination of GIS efforts across all levels of government throughout the state. Invest in GIS infrastructure to fully realize the benefits of shared geospatial data and technology. technology Communicate and educate all concerned about th benefits the b fit andd capabilities biliti achieved hi d by b investments in GIS to support effective decision making. ki
Programmatic Goals Establish
a formal framework for s ccessf l GIS coordination successful Create
Geospatial p Programs g Office headed by a GIS Coordinator Create a Geographic Information Council Empower Technical Advisory Committees
Programmatic Goals (continued) Formalize,
sustain, and expand public data clearinghouses clearingho ses Formalize g geospatial p data stewardshipp activities Develop l GIS coordination di i business b i p plan
www.floridadisaster.org/gis/capgrant
www.floridadisaster.org/gis/capgrant
Hurricanes. Tornadoes. Floods. Rising g sea level. Water shortages. Traffic congestion. Overcrowded schools. Urban sprawl. U Unstable bl real-estate l market. k IIncreasing i cost of living. Limited funding. Th These are some off many realities li i we continually i ll face in the State of Florida. To more effectively manage these challenges challenges, while fostering sustainable and vibrant economic growth, Florida needs to effectively share geographic information across all levels of government and all business sectors,, in a reliable and efficient manner.
Vision for Statewide GIS Coordination “To To improve the quality of life in Florida by optimizing the use of geographic information through communication, coordination and collaboration.”
Why is Coordination Necessary?
Florida is ranked very low nationally in our use of GIS as an enterprise p resource
“One lesson from Hurricane Katrina is clear—if Why is Coordination Necessary? the tactical alliances had existed for geospatial information resource sharing … the recovery support effort would have moved faster, faster saving money and lives.” Twyla McDermott, GIS Manager, Katrina relief volunteer (Quote from FGDC’s 2006 ppublication,, “The Urban Frontier: A Call to Action.”
Why is Coordination Necessary? Equal access to data gathering and creating does not exist in Florida Enterprise approaches need to be implemented
To enable effective data sharing and transportable methodologies To improve data integration and dissemination To insure predictable data quality and timeliness
Lackk off communication L i ti andd collaboration ll b ti across jurisdictions and boundaries Cities and counties do not always y coordinate Some State agencies are doing well but function as independent organizations Inconsistencies are hurting g ggovernment and business sector effectiveness
Strategic Goals To improve services to citizens and maximize investments in GIS technologies it is essential that the State of Florida:
Provide leadership for coordination of GIS efforts across all levels of government throughout the state.
Invest in GIS infrastructure by supporting the development of coordinated GIS data clearinghouses that provide the foundation for effective data discovery and sharing.
Communicate and educate all concerned about the benefits and capabilities achieved by investments in GIS to support effective ff ti decision d i i making. ki
Federal Enablingg Framework
USGS National Geospatial Program Office
National Spatial Data Infrastructure (NSDI)
Presidential Executive Order 12906 of April 11, 11 1994. 1994 “the the technology technology, policies policies, standards, standards and human resources necessary to acquire, process, store, distribute, and improve utilization of geospatial data.”
NSDI developed in cooperation with federal, state, local, andd private i data d producers. d
Building the NSDI GOS Portal Federal
Counties Cities
States Tribes
Geospatial One Stop
Academia
• Discovery and Access • Common Infrastructure • Harvesting
Private
The National Map • Integrated I t t d Content C t t • Seamless Base • Map Products • Data Dissemination
FGDC • Coordination • Standards/Policy • Training • Partnerships Land Cover Transportation Surface Waters Boundaries Structures Elevation Orth im Orthoimagery r Geographic Names
10
NSDI Examples Coordinating Florida statewide orthoimagery program with Federal requirements for high-resolution imagery. Promoting adherence to Data Standards, publication of FGDC-compliant metadata, cataloging data inventory in regional geospatial clearinghouse. Providing seed funding for transfer of data stewardship activities i i i to state (NHD, (NHD GNIS) Funding clearinghouse development efforts. Supporting statewide geospatial program coordination activities through FGDC Cooperative Agreements Program funding. funding
Federal Geographic Data Committee Administered
through USGS-National Geospatial Program Office
Interagency
coordinating body responsible for fostering the development of the NSDI
Provides P id
Cooperative C i Agreements A P Program (CAP) funding annually to states in support of geospatial i l program development d l
Federal Enabling Framework Federal Geographic Data Committee (FGDC) Cooperative Agreements Program - 2007 Category 1: FGDC-Endorsed Standards Implementation Assistance Category 2: Framework Client Development Category 3: Fifty States Initiative -- Awarded to Florida Category 4: Geo-Enabled Federal Businesses Initiative Category 5: Geographic Information Integration
National States Geographic Information Council
An organization g committed to efficient and effective government through the prudent p of geospatial g p information technologies g adoption Since 2005, Florida Division of Emergency Management GIS Administrator has been serving as state representative to NSGIC
NSGIC Supports Planning Coordination P f Performance Objectives 9 Coordination Criteria Strategic and Business Plan Templates
Coordination efforts in other states
Full-time paid coordinator Clearly defined authority Formal tie to state CIO I Involved l d political li i l champion h i NSDI Clearinghouse Work with local governments Sustainable funding Coordinator contract authority Primary y Federal ede program p og contact co c
29 32 28 24 29 33 13 31 28
Coordination efforts in other states
Where effort is housed IT Agency A Natural Resources CIO C O Offi Office Geological Survey Academic Organization Non-Profit Governor’s Office Budget agency
10 10 9 3 3 3 1 1
Coordination efforts in other states
Source of Funds (Coordination Office) Generall Funds G F d Federal Grants Agency A C Contributions ib i Special Appropriation Capital Budget Bond Funds Federal Funds Other
25 19 14 13 6 2 4 8
Coordination efforts in other states
Activities Managed Through Coordination Efforts Data Clearinghouse GIS C Coordinating di i C Council il Data standards GIS Personnel/Job Descriptions Data distribution policies Define or assign data stewardship
41 40 31 24 24 19
Revived – A Strategic Plan The Whats, Whys, Processes, and Goals 9 Vo Volunteers u ee s ga gather e to o revitalize ev a e thee effort e o 9 Obtain USGS Cooperative Agreement Program Grant 9 Obtain Subject Matter Experts
Share and gather information through GIS Professionals 9 State CIO Council 9 WMD-GIS WMD GIS M Managers M Meetings ti 9 CFGIS Workshop 9 SFGIS Expo p 9 SHRUG 9 Regional Workshops 9 Steering St i C Committee itt
Steering Committee
Richard Butgereit, GIS Administrator, FDEM, Steering Committee Chair Bill Alfred, GIS Manager, FDOH, VP SHRUG David Anderson, Florida NHD Coordinator, FDEP Charles R Russell, ssell Systems S stems Project Consultant, Cons ltant FDOR Scott Burton, GIS Manager, Broward County Sheriff's Office Mira Bourova, GIS Analyst, Central Florida Regional Transportation Authority (LYNX) Jared Causseaux, GIS Coordinator, FDOT Steve Dicks, Dicks GIS Manager Manager, SWFWMD Jason Drake, GIS Coordinator, National Forests of Florida Louis Driber, Florida Geospatial Liaison, USGS Ric Dugger, IS Manager, FSU Florida Institute of Government Marshall Flynn, Flynn GIS Manager, Manager Tampa Bay Regional Planning Council Chris Friel, GIS Division Director, PhotoScience, Inc. Lee Hartsfield, Tallahassee-Leon County GIS Manager, President Florida URISA, President SHRUG Al Hill, Hill Volusia County GIS Manager, Manager Chair Central Florida GIS Stephen Hodge, Principal Researcher GIS, FSU FREAC Kathleen O’Keife, GIS Coordinator, FWCC Jason Rivera, GIS Operations Lead, CH2M Hill Eric Songer, Songer GIS/IT Manager, Manager URS Alexis Thomas, UF GeoPlan Center Diana Umpierre, GIS Analyst, City of Miami
Project Staff Florida
Institute of Government
Ric
Dugger, CIO Brenda B d G Green, GIS A Analyst l Fugro
EarthData
Martin
Roche, Vice President
Current Effort Builds on Past Statewide GIS Coordination Growth
Management Data Network Coordinating Council Base Mapping pp g Advisoryy Council FL Geographic Information Board FL GIS Advisory d i Group
Communication with Stakeholders and Executives
Getting Started
Preliminary Planning
Strategizing
Authoring
Strategic Plan Document
Feedback
No
Monitoring and Marketing
March 7, 2006 v1.0
Approved
Yes
Move to Busin M ness Planning g Process
Strategic Planning
Project Schedule
Kick-off Meeting (October 10-11) Regional Conferences
Regional Workshops
Fall of 2007 - SHRUG, CF GIS, South Florida GIS Expo Tallahassee T ll h (December (D b 4, 4 2007) Orlando (December 11 , 2007) South Florida (December 10 , 2007)
On-Line Survey (Nov. 19 to Dec. 14, 2007) Data Summaryy (December ( 23,, 2007)) Strategic Plan
Draft 1 (February 22, 2008) Draft 2 (April 04, 2008) Final Draft (April 18, 2008)
Regional User Group Conferences
Central Florida GIS Workshop (CFGIS), Orlando September 2007 Orlando, South Florida GIS Expo, West Palm Beach, O b 2007 October Seven Hills Regional User Group (SHRUG) Tallahassee, November 2007 520+ stakeholders were p provided information about this plan at regional GIS user group conferences
Regional Workshops
Tallahassee (December 4, 2007) Orlando (December 11 , 2007) South Florida (December 10 , 2007)
Over 150 attendees participated p p in one of the three sessions.
Stakeholder Interviews City
Government (4) County Government (6) Regional R i l Government G t (5) State Agencies (3) Federal Agencies g (1) ( ) Private Sector (2) Universities (2)
Online Survey
158 stakeholders fully completed the online survey
37% from Local Government 24% from State Government 18% from Private Sector
41% GIS/IT M Managers 29% GIS Analyst y
Information Gathering Current successes - benefits from participation in coordination efforts Weaknesses – current structure failures Pitfalls – things to be avoided for successful coordination Functions of a coordinating entity Structure of a coordinating entity
Details on results available in Data Summary at http://www.floridadisaster.org/gis/capgrant/Documents/Data_Collection_Summary_FINAL_010408.pdf
Information Gathering Strengths… 81% off respondents d t have h had h d successful f l coordination experiences Regional user groups were identified as a significant enabler of coordination Florida’s public records laws have contributed t ib t d to t successful f l coordination di ti
Information Gathering Weaknesses… Significant Si ifi t confusion f i on the th availability il bilit off data clearinghouses in Florida Little formal coordination that is documented and fully institutionalized Data, metadata, and projection standards are lacking l ki andd create t undue d workk for f many organizations
Information Gathering Pitfalls…any coordination effort must avoid: Over O centralization t li ti Becoming g an enforcer rather than an enabler Failure to involve local government Diversion of funds from agency GIS efforts
Information Gathering Functions…over 90% of respondents support the following: Facilitation of data exchange Data aggregation Coordination between agencies on policy and technical issues
Information Gathering Structure… F From D Data t S Summary 01/04/08 -“While there is a consensus on the need for a coordinating entity and the role the coordinating entity should perform, at this point i t there th is i no consensus on where h a coordinating entity should exist or how it should be structured.”
The Strategic Plan Executive Summary Strategic St t i Planning Pl i Methodology M th d l Current Situation in Florida Vision and Goals Appendixes A di
Current Situation GIS Coordination History Status St t off Framework F kD Data t Strengths g and Weaknesses Opportunities and Threats
Status of Framework Data
Strengths Successful efforts already underway Consensus C for f stronger t GIS coordination di ti Strong g GIS communityy in Florida Institutional and legal relationships Private P i t sector t participation ti i ti Adoption p of standards Data discovery and distribution services
Weaknesses Fragmented efforts “Haves” “H ” andd “Have “H nots” t” Institutional and legal g constraints Lack of awareness of existing resources Lack L k off standards t d d andd stewardship t d hi responsibilities
Opportunities Support for formal coordination efforts Improved I d coordination di ti andd facilitation f ilit ti Data coordination activities Purchasing/procurement coordination Standards St d d andd best b t practices ti guidelines id li Continuing g universityy support pp Improve the circumstances of the “Have nots nots”
Threats Lack of funding Lack L k off political liti l champion h i Resistance to data sharing g Poor institutional support
Strategic Goals
Provide leadership for coordination of GIS efforts across all levels of government throughout the state. Invest in GIS infrastructure to fully realize the benefits of shared geospatial data and technology. technology Communicate and educate all concerned about th benefits the b fit andd capabilities biliti achieved hi d by b investments in GIS to support effective decision making. ki
Programmatic Goals Establish
a formal framework for s ccessf l GIS coordination successful Create
Geospatial p Programs g Office headed by a GIS Coordinator Create a Geographic Information Council Empower Technical Advisory Committees
Programmatic Goals (continued) Formalize,
sustain, and expand public data clearinghouses clearingho ses Formalize g geospatial p data stewardshipp activities Develop l GIS coordination di i business b i p plan
www.floridadisaster.org/gis/capgrant
