SURCOD Bankdetails Name of account: Account ... AWS
Name of org.: Bankdetails Name of account: Account number: Name of the bank: Address of the Bank:
SURCOD SURCOD 1124845107002 MALAWI SAVINGS BANK. NSANJE BRANCH. PERIODICAL RECONCILIATION & REQUISITION OF FUNDS (JUNE 2016- JUNE 2017)
Report period: Reconciliation number:
(JUNE 2016- JUNE 2017) 1
A) Opening balance (Closing balance in last reconciliation)
→
We Effect Funds (MWK) 25,040.39
B) Funds received (during the report period)
→
13,077,000.00
C) Interest of the project account (during the period)
→
32,567.21
A+B-C) Total Funds Avaliable
13,134,607.60 →
D) Total Expenditures(during the period)
A+B+C-D Closing Balance (as specified below)
Analysis of the closing balance:
11,420,951.01
1,713,656.59
Cash Bank Debtors Creditors Total closing balance
30,984.20 0.00 0.00 30,984.20
Date: 04/05/2017 Prepared by CHISOMO MKUTE Signature: CHISOMO MKUTE
Date:_______/_________2016 Reviewed by: VOLCAT Foundation Signature:_________________________________
Date: _________/_________2016 Approved by SURCOD JANUARY WATCHMAN MVULA Signature: JANUARY WATCHMAN MVULA
Date: _________/_________2016 Approved by: VOLCAT Foundation Signature:_________________________________
BUDGET UTILISATION (JUNE 2016- JUNE 2017) Name of the organisation: Name of the project: Project number:
SURCOD AGRICULTURE AND ENVIRONMENT PROJECTS
Donor name:
VOLKAT FOUNDATION
Items
Original budget (MWK)
TOTAL EXPENDITURE
Budget utilisation
Balance
A Project Management
Volunteer Honorarium
960,000 1,560,000 360,000 156,000 156,000 96,000 96,000 96,000
866,725 1,412,450 330,000 151,500 151,500 94,500 92,500 93,000
93,275 147,550 30,000 4,500 4,500 1,500 3,500 3,000
90% 91% 92% 97% 97% 98% 96% 97%
Sub total
3,480,000
3,192,175
287,825
92%
240,000 120,000 180,000 300,000 240,000 36,000 18,000 105,000 198,000 120,000 150,000 240,000 1,947,000
361,800 123,000 180,000 532,749 260,582 42,000 20,000 104,900 433,520 131,000 200,000 238,100 2,627,651
121,800 3,000 232,749 20,582 6,000 2,000 100 235,520 11,000 50,000 1,900 680,651
151% 103% 100% 178% 109% 117% 111% 100% 219% 109% 133% 99% 135%
300,000 250,000 60,000 150,000 180,000 300,000 175,000 150,000 66,750 75,000 200,000 60,000
251,400 34,438 153,500 192,000 300,000 173,400 150,000 69,415 80,000 204,500 60,000
300,000 1,400 25,562 3,500 12,000 1,600 2,665 5,000 4,500 -
0% 101% 57% 102% 107% 100% 99% 100% 104% 107% 102% 100%
1,966,750
1,668,653
298,097
85%
Staff Capacity Building
700,000
693,000
7,000
99%
Sub total F Agriculture Project
700,000
693,000
7,000
99%
Training lead farmers for multiplication of Multi Purpose Promoting nurseries Trees Conducting agriculture field days support during Conducting agriculture shows Conducting farmers exchange visits of Women Living Narturing herbal gardens for Coalition with HIV/AIDS Promoting Coalition of Women Farmers
300,000 200,000 175,000 175,000 300,000 150,000 200,000 150,000
300,000 220,000 190,695 175,000 300,000 150,000 205,599 169,063
20,000 15,695 5,599 19,063
100% 110% 109% 100% 100% 100% 103% 113%
150,000 150,000
150,000 149,650
350
100% 100%
1,950,000
2,010,006
-
60,006
103%
135,000 300,000 180,000
150,000 304,500 209,550
-
15,000 4,500 29,550
111% 102% 116%
Executive Director Project manager Agriculture Finance Guard Guard Volunteer Honorarium Volunteer Honorarium
B Running Costs Office Rent Chididi Office Volunteers Bikes Fuel, for overall coordination Fuel for motorbikes Electricity Water Tonner Assorted stationery Computer maintainance Internet Automobile service and tires Sub total C Administrative Costs Audit Support District Assembly to revamp VDCs bank charges Providing institutional support to CBOs & CAGs (governance) Preparing local structures for projects implementation Projects handing over ceremonies Orientation of project stakeholders Project sensitization meetings Planned project stakeholder meetings Monitoring and Evaluation Final assessments of all projects Presentation of assessment findings to district council Sub total E
-
-
-
INSTITUTIONAL SUPPORT
Promotion of compost manure Training farmers on post harvest management Training farmers on water and soil conservation Sub total G ENVIRONMENTAL PROJECT Supporting communuty nursery sites Procurement of nursery tools and equipment Training village natural resources management committees Supporting VNRMC platrolling natural reserve areas Procurement of fruit tree seedlings Supporting environmental clubs in schools Supporting Forestry sector to promote activities of tree planting week Sub total TOTAL COSTS
Date: 05/05/2017 Prepared by SURCOD:_____________________ Signature: JANUARY WATCHMAN MVULA
70,000
70,000
127,750 150,000 150,000
127,750 180,166 187,500
1,112,750 11,156,500
-
-
-
100%
-
30,166 37,500
100% 120% 125%
1,229,466
-
116,716
110%
11,420,951
-
264,451
102%
BUDGET FOR AGRICULTURE AND ENVIRONM ENT PROJECTS Year (JUNE 2016- JUNE 2017) Partner Organization SURCOD Responsible J.Mvula
A
Project Start Project End Significant Project coordination Executive Director Project manager Agriculture Finance Guard Guard Charles Amisi Odala Fryghton Biton Amosi
B
C
D
Running Costs Office Rent Chididi Office Volunteers Bikes Fuel, for overall coordination Fuel for motorbikes Electricity Water Tonner Assorted stationery Computer maintainance Internet Automobile service and tires Administrative Costs Audit Support District Assembly to revamp VDCs bank charges Providing institutional support to CBOs & CAGs (governance) Preparing local structures for projects implementation Projects handing over ceremonies Orientation of project stakeholders Project sensitization meetings Planned project stakeholder meetings Monitoring and Evaluation Final assessments of all projects Presentation of assessment findings to district council INSTITUTIONAL SUPPORT Staff Capacity Building
K
Agriculture Project Training lead farmers Promoting nurseries for multiplication of Multi Purpose Trees Conducting agriculture field days support during Conducting agriculture shows Conducting farmers exchange visits Narturing herbal gardens for Coalition of Women Living with HIV/AIDS Promoting Coalition of Women Farmers Promotion of compost manure Training farmers on post harvest management Training farmers on water and soil conservation ENVIRONMENTAL PROJECT Supporting communuty nursery sites Procurement of nursery tools and equipment Training village natural resources management committees Supporting VNRMC platrolling natural reserve areas Procurement of fruit tree seedlings Supporting environmental clubs in schools Supporting Forestry sector to promote activities of tree planting week
Total in Lok Currency:11,156,500.00
Exchange Rate Jan-16 $1.00 to MK520 Total in USD: Dec-16 2016 Price/ Unit Jan - Dec Total 2016
21,454.81 Total in $
80,000.00 130,000.00 30,000.00 13,000.00 13,000.00 8,000.00 8,000.00 8,000.00 Total A
960,000.00 1,560,000.00 360,000.00 156,000.00 156,000.00 96,000.00 96,000.00 96,000.00 3,480,000.00
960,000.00 1,560,000.00 360,000.00 156,000.00 156,000.00 96,000.00 96,000.00 96,000.00 3,480,000.00
20,000.00 10,000.00 60,000.00 25,000.00 20,000.00 6,000.00 3,000.00 35,000.00 33,000.00 30,000.00 25,000.00 60,000.00 Total B
240,000.00 120,000.00 180,000.00 300,000.00 240,000.00 36,000.00 18,000.00 105,000.00 198,000.00 120,000.00 150,000.00 240,000.00 1,947,000.00
240,000.00 120,000.00 180,000.00 300,000.00 240,000.00 36,000.00 18,000.00 105,000.00 198,000.00 120,000.00 150,000.00 240,000.00 1,947,000.00
300,000.00 250,000.00 5,000.00 50,000.00 60,000.00 150,000.00 175,000.00 50,000.00 22,250.00 25,000.00 200,000.00 60,000.00 Total C
300,000.00 250,000.00 60,000.00 150,000.00 180,000.00 300,000.00 175,000.00 150,000.00 66,750.00 75,000.00 200,000.00 60,000.00 1,966,750.00
300,000.00 250,000.00 60,000.00 150,000.00 180,000.00 300,000.00 175,000.00 150,000.00 66,750.00 75,000.00 200,000.00 60,000.00 1,966,750.00
700,000.00
700,000.00
700,000.00
700,000.00
700,000.00
100,000.00 100,000.00 175,000.00 175,000.00 150,000.00
300,000.00 200,000.00 175,000.00 175,000.00 300,000.00
300,000.00 200,000.00 175,000.00 175,000.00 300,000.00
1,346.15 0.00 576.92 384.62 336.54 336.54 576.92
75,000.00 100,000.00 150,000.00 150,000.00 150,000.00 Total F
150,000.00 200,000.00 150,000.00 150,000.00 150,000.00 1,950,000.00
150,000.00 200,000.00 150,000.00 150,000.00 150,000.00 1,950,000.00
288.46 384.62 288.46 288.46 288.46 3,750.00
45,000.00 150,000.00 60,000.00 35,000.00 511.00 150,000.00
135,000.00 300,000.00 180,000.00 70,000.00 127,750.00 150,000.00
135,000.00 300,000.00 180,000.00 70,000.00 127,750.00 150,000.00
259.62 576.92 346.15 134.62 245.67 288.46
150,000.00
150,000.00
150,000.00
288.46
1,112,750.00
1,112,750.00
2,139.90
11,156,500.00
11,156,500.00
21,454.81
Total D F
Currency
1,846.15 3,000.00 692.31 300.00 300.00 184.62 184.62 184.62 6,692.31 0.00 461.54 230.77 346.15 576.92 461.54 69.23 34.62 201.92 380.77 230.77 288.46 461.54 3,744.23 0.00 576.92 480.77 115.38 288.46 346.15 576.92 336.54 288.46 128.37 144.23 384.62 115.38 3,782.21 0.00 1,346.15
GRAND TOTAL Total H
SURCOD SURCOD 1124845107002 MALAWI SAVINGS BANK. NSANJE BRANCH. PERIODICAL RECONCILIATION & REQUISITION OF FUNDS (JUNE 2016- JUNE 2017)
Report period: Reconciliation number:
(JUNE 2016- JUNE 2017) 1
A) Opening balance (Closing balance in last reconciliation)
→
We Effect Funds (MWK) 25,040.39
B) Funds received (during the report period)
→
13,077,000.00
C) Interest of the project account (during the period)
→
32,567.21
A+B-C) Total Funds Avaliable
13,134,607.60 →
D) Total Expenditures(during the period)
A+B+C-D Closing Balance (as specified below)
Analysis of the closing balance:
11,420,951.01
1,713,656.59
Cash Bank Debtors Creditors Total closing balance
30,984.20 0.00 0.00 30,984.20
Date: 04/05/2017 Prepared by CHISOMO MKUTE Signature: CHISOMO MKUTE
Date:_______/_________2016 Reviewed by: VOLCAT Foundation Signature:_________________________________
Date: _________/_________2016 Approved by SURCOD JANUARY WATCHMAN MVULA Signature: JANUARY WATCHMAN MVULA
Date: _________/_________2016 Approved by: VOLCAT Foundation Signature:_________________________________
BUDGET UTILISATION (JUNE 2016- JUNE 2017) Name of the organisation: Name of the project: Project number:
SURCOD AGRICULTURE AND ENVIRONMENT PROJECTS
Donor name:
VOLKAT FOUNDATION
Items
Original budget (MWK)
TOTAL EXPENDITURE
Budget utilisation
Balance
A Project Management
Volunteer Honorarium
960,000 1,560,000 360,000 156,000 156,000 96,000 96,000 96,000
866,725 1,412,450 330,000 151,500 151,500 94,500 92,500 93,000
93,275 147,550 30,000 4,500 4,500 1,500 3,500 3,000
90% 91% 92% 97% 97% 98% 96% 97%
Sub total
3,480,000
3,192,175
287,825
92%
240,000 120,000 180,000 300,000 240,000 36,000 18,000 105,000 198,000 120,000 150,000 240,000 1,947,000
361,800 123,000 180,000 532,749 260,582 42,000 20,000 104,900 433,520 131,000 200,000 238,100 2,627,651
121,800 3,000 232,749 20,582 6,000 2,000 100 235,520 11,000 50,000 1,900 680,651
151% 103% 100% 178% 109% 117% 111% 100% 219% 109% 133% 99% 135%
300,000 250,000 60,000 150,000 180,000 300,000 175,000 150,000 66,750 75,000 200,000 60,000
251,400 34,438 153,500 192,000 300,000 173,400 150,000 69,415 80,000 204,500 60,000
300,000 1,400 25,562 3,500 12,000 1,600 2,665 5,000 4,500 -
0% 101% 57% 102% 107% 100% 99% 100% 104% 107% 102% 100%
1,966,750
1,668,653
298,097
85%
Staff Capacity Building
700,000
693,000
7,000
99%
Sub total F Agriculture Project
700,000
693,000
7,000
99%
Training lead farmers for multiplication of Multi Purpose Promoting nurseries Trees Conducting agriculture field days support during Conducting agriculture shows Conducting farmers exchange visits of Women Living Narturing herbal gardens for Coalition with HIV/AIDS Promoting Coalition of Women Farmers
300,000 200,000 175,000 175,000 300,000 150,000 200,000 150,000
300,000 220,000 190,695 175,000 300,000 150,000 205,599 169,063
20,000 15,695 5,599 19,063
100% 110% 109% 100% 100% 100% 103% 113%
150,000 150,000
150,000 149,650
350
100% 100%
1,950,000
2,010,006
-
60,006
103%
135,000 300,000 180,000
150,000 304,500 209,550
-
15,000 4,500 29,550
111% 102% 116%
Executive Director Project manager Agriculture Finance Guard Guard Volunteer Honorarium Volunteer Honorarium
B Running Costs Office Rent Chididi Office Volunteers Bikes Fuel, for overall coordination Fuel for motorbikes Electricity Water Tonner Assorted stationery Computer maintainance Internet Automobile service and tires Sub total C Administrative Costs Audit Support District Assembly to revamp VDCs bank charges Providing institutional support to CBOs & CAGs (governance) Preparing local structures for projects implementation Projects handing over ceremonies Orientation of project stakeholders Project sensitization meetings Planned project stakeholder meetings Monitoring and Evaluation Final assessments of all projects Presentation of assessment findings to district council Sub total E
-
-
-
INSTITUTIONAL SUPPORT
Promotion of compost manure Training farmers on post harvest management Training farmers on water and soil conservation Sub total G ENVIRONMENTAL PROJECT Supporting communuty nursery sites Procurement of nursery tools and equipment Training village natural resources management committees Supporting VNRMC platrolling natural reserve areas Procurement of fruit tree seedlings Supporting environmental clubs in schools Supporting Forestry sector to promote activities of tree planting week Sub total TOTAL COSTS
Date: 05/05/2017 Prepared by SURCOD:_____________________ Signature: JANUARY WATCHMAN MVULA
70,000
70,000
127,750 150,000 150,000
127,750 180,166 187,500
1,112,750 11,156,500
-
-
-
100%
-
30,166 37,500
100% 120% 125%
1,229,466
-
116,716
110%
11,420,951
-
264,451
102%
BUDGET FOR AGRICULTURE AND ENVIRONM ENT PROJECTS Year (JUNE 2016- JUNE 2017) Partner Organization SURCOD Responsible J.Mvula
A
Project Start Project End Significant Project coordination Executive Director Project manager Agriculture Finance Guard Guard Charles Amisi Odala Fryghton Biton Amosi
B
C
D
Running Costs Office Rent Chididi Office Volunteers Bikes Fuel, for overall coordination Fuel for motorbikes Electricity Water Tonner Assorted stationery Computer maintainance Internet Automobile service and tires Administrative Costs Audit Support District Assembly to revamp VDCs bank charges Providing institutional support to CBOs & CAGs (governance) Preparing local structures for projects implementation Projects handing over ceremonies Orientation of project stakeholders Project sensitization meetings Planned project stakeholder meetings Monitoring and Evaluation Final assessments of all projects Presentation of assessment findings to district council INSTITUTIONAL SUPPORT Staff Capacity Building
K
Agriculture Project Training lead farmers Promoting nurseries for multiplication of Multi Purpose Trees Conducting agriculture field days support during Conducting agriculture shows Conducting farmers exchange visits Narturing herbal gardens for Coalition of Women Living with HIV/AIDS Promoting Coalition of Women Farmers Promotion of compost manure Training farmers on post harvest management Training farmers on water and soil conservation ENVIRONMENTAL PROJECT Supporting communuty nursery sites Procurement of nursery tools and equipment Training village natural resources management committees Supporting VNRMC platrolling natural reserve areas Procurement of fruit tree seedlings Supporting environmental clubs in schools Supporting Forestry sector to promote activities of tree planting week
Total in Lok Currency:11,156,500.00
Exchange Rate Jan-16 $1.00 to MK520 Total in USD: Dec-16 2016 Price/ Unit Jan - Dec Total 2016
21,454.81 Total in $
80,000.00 130,000.00 30,000.00 13,000.00 13,000.00 8,000.00 8,000.00 8,000.00 Total A
960,000.00 1,560,000.00 360,000.00 156,000.00 156,000.00 96,000.00 96,000.00 96,000.00 3,480,000.00
960,000.00 1,560,000.00 360,000.00 156,000.00 156,000.00 96,000.00 96,000.00 96,000.00 3,480,000.00
20,000.00 10,000.00 60,000.00 25,000.00 20,000.00 6,000.00 3,000.00 35,000.00 33,000.00 30,000.00 25,000.00 60,000.00 Total B
240,000.00 120,000.00 180,000.00 300,000.00 240,000.00 36,000.00 18,000.00 105,000.00 198,000.00 120,000.00 150,000.00 240,000.00 1,947,000.00
240,000.00 120,000.00 180,000.00 300,000.00 240,000.00 36,000.00 18,000.00 105,000.00 198,000.00 120,000.00 150,000.00 240,000.00 1,947,000.00
300,000.00 250,000.00 5,000.00 50,000.00 60,000.00 150,000.00 175,000.00 50,000.00 22,250.00 25,000.00 200,000.00 60,000.00 Total C
300,000.00 250,000.00 60,000.00 150,000.00 180,000.00 300,000.00 175,000.00 150,000.00 66,750.00 75,000.00 200,000.00 60,000.00 1,966,750.00
300,000.00 250,000.00 60,000.00 150,000.00 180,000.00 300,000.00 175,000.00 150,000.00 66,750.00 75,000.00 200,000.00 60,000.00 1,966,750.00
700,000.00
700,000.00
700,000.00
700,000.00
700,000.00
100,000.00 100,000.00 175,000.00 175,000.00 150,000.00
300,000.00 200,000.00 175,000.00 175,000.00 300,000.00
300,000.00 200,000.00 175,000.00 175,000.00 300,000.00
1,346.15 0.00 576.92 384.62 336.54 336.54 576.92
75,000.00 100,000.00 150,000.00 150,000.00 150,000.00 Total F
150,000.00 200,000.00 150,000.00 150,000.00 150,000.00 1,950,000.00
150,000.00 200,000.00 150,000.00 150,000.00 150,000.00 1,950,000.00
288.46 384.62 288.46 288.46 288.46 3,750.00
45,000.00 150,000.00 60,000.00 35,000.00 511.00 150,000.00
135,000.00 300,000.00 180,000.00 70,000.00 127,750.00 150,000.00
135,000.00 300,000.00 180,000.00 70,000.00 127,750.00 150,000.00
259.62 576.92 346.15 134.62 245.67 288.46
150,000.00
150,000.00
150,000.00
288.46
1,112,750.00
1,112,750.00
2,139.90
11,156,500.00
11,156,500.00
21,454.81
Total D F
Currency
1,846.15 3,000.00 692.31 300.00 300.00 184.62 184.62 184.62 6,692.31 0.00 461.54 230.77 346.15 576.92 461.54 69.23 34.62 201.92 380.77 230.77 288.46 461.54 3,744.23 0.00 576.92 480.77 115.38 288.46 346.15 576.92 336.54 288.46 128.37 144.23 384.62 115.38 3,782.21 0.00 1,346.15
GRAND TOTAL Total H
