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City Manager 334 Front Street Ketchikan, AK. 99901 Phone (907) 228-5603 Fax (9 07) 225-5075
TRANSMITTAL MEMORANDUM TO:
The Honorable Mayor and City Council
FROM:
Karl R. Amylon , City Manager
DATE:
November 30, 2017
RE :
Port Department Overtime Report for the Quarter Ended September 30,2017
By report dated November 10, 2017, my office submitted to the City Council the quarterly overtime report for General Government and KPU for the period end ing September 30 , 2017. As the Port Department had incurred overtime costs of 108% of its original appropriation , I instructed the Port & Harbors Director to prepare the requisite plan regarding how additional overtime costs would be addressed t hrough the end of the year. Mr. Corporon subsequently advised my office that a budget transfer of $5,500 f rom the Temporary Salaries Account (Account No. 502-01 ) to the Overtime Account (Account No. 501-01) had been processed on October 19, 2017. The Port & Harbors Director further processed an additional budget transfer in the amount of $2,000 from the Temporary Salaries Account (Account No. 502-01 ) to the Overtime Account (Account No. 501-01 ) on November 30, 2017. As the budget transfers were less than $12,000 and Mr. Corporon believes sufficient funding is now available for any overtime incurred through the end of the year, no action on the part of the City Council is required. The Port & Harbors Director will be attending the City Counci l meeting of December 7, 2017, in order to address any questions and/or concerns that Councilmembers may have.
AGENDA -12/07/17- GGMR7
2933 Tongass Avenue Ketchikan, Alaska 99901 Phone (907) 228-5632 Fax (90 7) 24 7-361 0
MEMORANDUM To:
Karl Amylon, City Manager
From:
Steve Corporon, Port & Harbors Director
Date:
November 15, 2017
Re:
Review of 3rd Quarter Overtime Report
At the end of the third quarter of 2017, the Port overtime account had expenditures of $59,539, which is $4,500 over the yearly budget of $55,000 but $2,000 less than the end of the third quarter in 2016. The majority of the Port overtime is accumulated from May through September each year with the worst month usually being September. This is due to many of the Port Security and Crossing Guard personnel having to depart prior to the end of September to return to school. There is no overtime expected directly from the Port in the fourth quarter although there will be some overtime from the shift work of Port and Harbors Assistant Harbormasters of which the Port is responsible for 40%. Shortages in the Port overtime account are always covered by excess funds in the Port temporary wages account, which makes sense because the overage is always caused by a shortage of temporary workers during the last month of the cruise ship season. At the end of the third quarter of 2017, the Harbor overtime account had expenditures of $7,973, which is slightly below the yearly budget of $8,000 but $850 more than the end of the third quarter in 2016. By the end of 2017 it will undoubtedly be slightly over budget. This is due to several large winter storms in early 2017 that required additional harbormasters and maintenance workers to perform snow removal duties on weekends.
CITY of KETCHIKAN Budget Transfer Request
FROM:
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City Manager 334 Front Street Ketchikan, AK. 99901 Phone (907) 228-5603 Fax (9 07) 225-5075
TRANSMITTAL MEMORANDUM TO:
The Honorable Mayor and City Council
FROM:
Karl R. Amylon , City Manager
DATE:
November 30, 2017
RE :
Port Department Overtime Report for the Quarter Ended September 30,2017
By report dated November 10, 2017, my office submitted to the City Council the quarterly overtime report for General Government and KPU for the period end ing September 30 , 2017. As the Port Department had incurred overtime costs of 108% of its original appropriation , I instructed the Port & Harbors Director to prepare the requisite plan regarding how additional overtime costs would be addressed t hrough the end of the year. Mr. Corporon subsequently advised my office that a budget transfer of $5,500 f rom the Temporary Salaries Account (Account No. 502-01 ) to the Overtime Account (Account No. 501-01) had been processed on October 19, 2017. The Port & Harbors Director further processed an additional budget transfer in the amount of $2,000 from the Temporary Salaries Account (Account No. 502-01 ) to the Overtime Account (Account No. 501-01 ) on November 30, 2017. As the budget transfers were less than $12,000 and Mr. Corporon believes sufficient funding is now available for any overtime incurred through the end of the year, no action on the part of the City Council is required. The Port & Harbors Director will be attending the City Counci l meeting of December 7, 2017, in order to address any questions and/or concerns that Councilmembers may have.
AGENDA -12/07/17- GGMR7
2933 Tongass Avenue Ketchikan, Alaska 99901 Phone (907) 228-5632 Fax (90 7) 24 7-361 0
MEMORANDUM To:
Karl Amylon, City Manager
From:
Steve Corporon, Port & Harbors Director
Date:
November 15, 2017
Re:
Review of 3rd Quarter Overtime Report
At the end of the third quarter of 2017, the Port overtime account had expenditures of $59,539, which is $4,500 over the yearly budget of $55,000 but $2,000 less than the end of the third quarter in 2016. The majority of the Port overtime is accumulated from May through September each year with the worst month usually being September. This is due to many of the Port Security and Crossing Guard personnel having to depart prior to the end of September to return to school. There is no overtime expected directly from the Port in the fourth quarter although there will be some overtime from the shift work of Port and Harbors Assistant Harbormasters of which the Port is responsible for 40%. Shortages in the Port overtime account are always covered by excess funds in the Port temporary wages account, which makes sense because the overage is always caused by a shortage of temporary workers during the last month of the cruise ship season. At the end of the third quarter of 2017, the Harbor overtime account had expenditures of $7,973, which is slightly below the yearly budget of $8,000 but $850 more than the end of the third quarter in 2016. By the end of 2017 it will undoubtedly be slightly over budget. This is due to several large winter storms in early 2017 that required additional harbormasters and maintenance workers to perform snow removal duties on weekends.
CITY of KETCHIKAN Budget Transfer Request
FROM:
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